HomeMy WebLinkAboutMAY 17, 2018 CITY OF JEFFERSONVILLE
SANITARY SEWER BOARD
MINUTES OF MAY 17, 2018
The Sanitary Sewer Board of the City of Jeffersonville, Indiana met in regular
session on Thursday, May 17, 2018 at 3:00 P.M in the City Hall Mayor's Conference
Room. Mayor Moore called the meeting to order at 3:00 P.M. Board Members present
are Mike Moore and Dale Orem. Board Member Bill Saegesser is absent. Also present
are Utility Director Len Ashack, Board Attorney Mike Gillenwater, Finance Administrative
Assistant Hadassah Bruno, City Engineer Andy Crouch, City Councilperson Lisa Gill,
Josh Hillman representing Jacobi, Toombs, and Lanz, and Secretary Barbara Hollis.
Board Member Orem made the motion to approve the agenda as presented,
second by Mayor Moore, passing on a vote of 2-0.
The minutes of the May 3, 2018 meeting were presented for approval. Board
Member Orem, made the motion to approve the minutes as presented, second by Mayor
Moore, passing on a vote of 2-0.
CONTROLLER'S REPORT
Assistant Bruno presented the claim list dated May 17, 2018 in the amount of
$335,830.09. Board Member Orem, noting the Health Insurance payment, made the
motion to approve the claim list as presented, second by Mayor Moore, passing on a vote
of 2-0.
Director Ashack, on behalf of Manager Gibson, presented the Adjustment
Certificate dated May 14, 2018 in the amount of $-143,584.39 Sewage, $-109.01
Drainage, and $757.00 Refund. Board Member Orem, noting $115,418.17 for an import
error, made the motion to approve the Certificate as presented, second by Mayor Moore,
passing on a vote of 2-0.
OLD BUSINESS
Board Member Orem made the motion to table action regarding the property for
the Liters Lift Station Easement, second by Mayor Moore, passing on a vote of 2-0.
NEW BUSINESS
Josh Hillman recommends acceptance of the bid from Dave O'Mara Contractor,
Inc. for the Crums 2 Lift Station project as it is the low bid. Board Member Orem made
the motion to approve the O'Mara agreement for the Crums Lane #2 Pump Station
Replacement, second by Mayor Moore, passing on a vote of 2-0.
May 17, 2018 Sewer Board Minutes Page 2
Josh Hillman next presented and explained Change Order- Extra Work Agreement
No. 4, Utica Pike Sewer Replacement in the amount of $10,068.65. Following
discussion, Board Member Orem made the motion to approve the Extra Work Order as
presented, second by Mayor Moore, passing on a vote of 2-0.
Director Ashack presented and explained Lochmueller Group, Inc. Amendment
No. 1 To Work Order No: 2017-2, recommending approval. Board Member Orem made
the motion to approve the Work Order as presented, second by Mayor Moore, passing
on a vote o 2-0.
Director Ashack next presented and explained the need for a Consulting Services
Agreement with AECOM Technical Services, Inc., with a Not-To-Exceed amount of
$20,000. Board Member Orem made the motion to authorize Board Attorney Gillenwater
to review the language and authorize Director Ashack and Board Attorney Gillenwater to
work out the details, second by Mayor Moore, passing on a vote of 2-0.
City Engineer Crouch, on behalf of the Drainage Board, presented a Professional
Service Agreement with the Lochmueller Group for the design for the Woodland Flooding
issues. Following explanation, Board Member Orem made the motion to approve the
Agreement as presented, second by Mayor Moore, passing on a vote of 2-0.
ENGINEERING REPORTS - No reports this meeting.
DEPARTMENT REPORT
Director Ashack reported the Phosphorus Pilot Study is working very well and has
provided a spreadsheet. A response to the April 20, 2018 DOJ/EPA/IDEM Technical
Questions was sent last Friday with another follow-up sent yesterday. Enclosed in the
packet is a copy of the April 2018 CSO Report and WWTP Loadings report. The April
Operating Report is on CD, and the CSO Annual Report and Cash Fund summary are
also provided. Director Ashack explained a lab employee will be going on FLMA leave.
He currently has a student intern he would like to pay $10.00 an hour to run the lab.
Following discussion, Board Member Orem made the motion to approve the request,
second by Mayor Moore, passing on a vote of 2-0. An Executive Session was scheduled
for May 31, 2018 at 2:00 PM.
ATTORNEY COMMENTS
Board Attorney Gillenwater reported he had been waiting a lengthily time for a call
from the Insurance Adjuster regarding the boring hole made in the force main line off Old
Salem Road. He recently has received a response and will discuss the situation at the
next Executive Session.
May 17, 2018 Sewer Board Minutes Page 3
BOARD MEMBER COMMENTS
Mayor Moore received a call from Bruce Herdt of Oak Park Conservancy District
requesting financial assistance for the Beechwood drainage project. City Engineer
Crouch will contact Bruce Herdt regarding the matter.
There being no further business to come before the Board, Board Member Orem
made the motion i. adjou at 3:20 P.M., second by Mayor Moore, passing on a vote of
2-0. The next -• lar me: t ng is scheduled for June 7, 2018.
Mike Moor:, ayor
Dale Orem, Board Member
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Bill Saegesser, Bo.4 ember
ATTEST:
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Barbara Hollis, Secretary