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Home My WebLink AboutAPRIL 25, 2018 JEFFERSONVILLE REDEVELOPMENT COMMISSION REGULAR MEETING MINUTES APRIL 25,2018 The Jeffersonville Redevelopment Commission held a Regular Meeting on April 25, 2018,that was called to order at 5:00 PM in the Mayor's Conference Room, located at 500 Quartermaster Court,Jeffersonville, Indiana. Board Members present: Monty Snelling,Mayor Mike Moore,Jack Vissing,Matt Owen and Scott Hawkins Board Members absent: GCCS Board Representative Milton Clayton Staff Members present: Redevelopment Commission Attorney Les Merkley,City Controller and Redevelopment Treasurer Heather Metcalf,Redevelopment Director Rob Waiz,Grant Administrator DeLynn Rutherford,City Engineer Andy Crouch, Redevelopment Administrative Assistant Theresa Treadway and CMMS Administrator/Secretary Cindy Seifert Guests present: Jorge Lanz with Jacobi, Toombs & Lanz, Bob Stein and Mark Berry with United Consulting, Mike Hutt,Bobby Campbell, Richard Eklund and Danielle Grady with The Evening News CALL TO ORDER Mr. Snelling called the meeting to order at 5:00 PM. APPROVAL OF AGENDA Mr. Owen made a motion to approve the agenda, with the addition of Koetter Investment Partners Resolution,with Mr.Vissing seconding the motion,passing unanimously on a vote of 5-0. CONSENT REPORTS Minutes: Mr. Owen made a motion to approve the minutes from March 21, 2018, with Mr. Hawkins seconding the motion,passing unanimously on a vote of 5-0. Claims: Mayor Moore made a motion to approve the TIF Claims in the amount of$1,653,928.80,with Mr.Hawkins seconding the motion,passing unanimously on a vote of 5-0. Mayor Moore made a motion to approve the Redevelopment Claims in the amount of$23,410.00,with Mr. Hawkins seconding the motion, passing unanimously on a vote of 5-0. Review of Financial Information: Ms. Metcalf provided a TIF and Redevelopment Operating Account Balance Report. Gateway TIF Management Report: Ms. Metcalf provided a Gateway TIF Management/Redevelopment Report. Mr.Owen made a motion to accept the Gateway TIF Management/Redevelopment Report into the record, with Mr. Vissing seconding the motion,passing unanimously on a vote of 5-0. JTL Ongoing Projects Update: Jorge Lanz provided status on JTL projects: Veterans Parkway Phase 2— • Under Construction. Working around Duke Energy conflicts. • Meeting with Duke scheduled for May 16th Gateway Development— • INDOT has agreed to allow Indiana Avenue to remain open as one-way, INDOT Permit has been granted. • Traffic Signal Designer is working out the advance railroad warning devices. • Preconstruction meeting scheduled for April 30,2018,Notice to Proceed is set to be issued. N. 10th Street Streetscape&Development Coordination— • Paving operations have resumed. • Signal work re-started after Duke Energy de-energized the overhead wires. • Kroger Grand Opening is May 23rd. One signal will be operational at that time. Gottbrath Way at Bridgepointe Commons,Phase 1 — • JTL is transferring ownership of the traffic signal from the City to INDOT. • The rough patch of pavement in the northbound lane along the median and casting to be adjusted to grade are scheduled for repairs by May 1,2018. Gottbrath Way at Bridgepointe Commons,Phase 2— • Construction planned for Fall 2018, with completion in August 2019. JTL Ongoing Projects Update(cont'd): Utica Pike Sidewalk Extension— • Phase 2(Duffy's to Allison)design and easement acquisition are being finalized,to be bid in March 2018. • 2nd appraisals received for T&J Rentals property. Original appraisal was $11,150, 2nd appraised value is$4,500. JTL requests approval to make an offer of the average amount of$7,825.00. Mayor Moore made a motion to authorize an offer to T & J Rentals in the amount of$7,825.00 for the easement with Mr. Vissing seconding the motion,passing unanimously on a vote of 5-0. Herb Lewis Road Improvements— • Temporary construction easement agreement has been executed with Baptist • Notice to Proceed has been issued to contractor • This project will not commence until the N. 10th Street Streetscape project is 100% complete. Utica-Sellersburg Road/SR 62 Intersection Improvements— • Meeting with property owners to discuss acquisition of right-of-way. • Coordinating traffic signal design with INDOT, JTL will submit permit application after INDOTs comments are noted. • As Cunningham Campers is not interested in donating a right-of-way easement, only selling,JTL is requesting permission to obtain two appraisals for right-of-way acquisition Mayor Moore made a motion to approve obtaining two appraisals for right-of-way acquisition with Mr. Vissing seconding the motion,passing unanimously on a vote of 5-0. Water Tank Station Road Improvements— • Met with developers to review alignment.Awaiting approval of proposed alignment from developers before proceeding with detailed design • Mayor Moore requested the change of the project name to"Water Tower Road" United Consulting—l0"'Street Widening Project Update: Mark Berry advised that most of the recent work has been completed during 3rd shift. Plans for May include: Sanitary&Storm Sewer installation Widening up to Main on the South side Asphalt, curb and gutter up to Main Nachand intersection is awaiting relocations by Duke Energy BUSINESS Approval for Wall invoice at Budget Print Mr.Crouch presented a request to extend the block wall,which was designed to stop before Budget Printing on the 900 block of 10th Street,to complete the section. The cost of the change order is$4,202.90. Mr. Vissing made a motion to approve a contract with Structures, Inc., in the amount of$4,202.90,for the completion of the modular block wall, with Mayor Moore seconding the motion, passing unanimously on a vote of 5-0. Curb Replacement on Pearl Street The curb along Pearl Street is level with the street. Drivers have started parking in the grass in that location, which has caused mud and rut issues. Neal's Concrete has provided an estimate for the excavation and replacing curb and asphalt. Mr. Owen made a motion to approve the contract with Neal's Concrete in the amount of$17,764.00 to correct the curbing issue,with Mr. Hawkins seconding the motion,passing unanimously on a vote of 5-0. Street Design Contract Agreement—Change Order#7 Pratt & 10th - Plans called for a 36in sanitary pipe to be installed. When exposed, a 6in community line was discovered which serves the properties along 10th Street. O'Mara needs to replace and relocate the 6in main,and reinstall the 36in pipe and set a new manhole. Mr. Vissing made a motion to approve Change Order#7 in the amount of$28,813.08 to correct the issue at 10th&Pratt St, with Mayor Moore seconding the motion,passing unanimously on a vote of 5-0. Street Design Contract Agreement—Change Order#6 French-Cherry - Once the sanitary and storm pipes were exposed, issues were identified that must be corrected to comply with the new storm pipe installation. Laterals are in the location that the storm pipe was planned to be installed. The resolution to this issue is to install new sewer pipe to connect the laterals, then the storm pipe will be installed as planned. Mayor Moore made a motion to approve Change Order#6 in the amount of$285,118.00,with Mr.Vissing seconding the motion, passing unanimously on a vote of 5-0. Lochmueller Group Amendment#7 Mr. Crouch advised that the cost of the Design for the work to be performed in above Change Orders, is reflected in Amendment#7. Mayor Moore made a motion to approve Lochmueller Group Amendment#7, in the amount of$606,959, with Mr. Hawkins seconding the motion, passing unanimously on a vote of 5-0. United Consulting Amendment-Overtime Mr. Crouch advised that due to delays, weather, redesign, abundance of water and utility relocation, the city asked O'Mara to look into options to keep the existing completion date. O'Mara has proposed approval of additional expenses of$350,000. This would include equipment rental and overtime. O'Mara will agree to work 5-10hr days and 1-8hr day per week until the project is back on schedule.O'Mara's current schedule is 5-8hr days. Mr. Vissing made a motion to approve an Acceleration of Contract in the amount not to exceed$350,000, until the project is back on original schedule, with Mayor Moore seconding the motion, passing unanimously on a vote of 5-0. Koetter Tax Abatement Resolution Mr. Merkley presented a request for adoption of a Resolution for waiver of non-compliance for tax abatement for Koetter. The Commission previously recommended the tax abatement, however, it was not finalized. Mayor Moore made a motion to Resolution 2018-R-5, Resolution Recommending to the Common Council a Waiver of Non-Compliance for Koetter Investment Partners LLC on Real Estate and Personal Property Tax Abatement, with Mr. Owen seconding the motion,passing unanimously on a vote of 5-0. Colston Park Memorial Funding Request Mr.Snelling presented plans for the Colston Park Memorial. Mr. Snelling has met with the VA,American Legion,the Jolly family. Through that collaboration,he is proposing an arched entry off the alley,boulders with plaques, sidewalks lined with Knockout Roses, and the planting of 50 trees. Mr. Snelling added that this cemetery is special due to the burial of both Union and Confederate soldiers. Mayor Moore made a motion to approve $60,000 for the "Old City Cemetery" project, with Mr. Vissing seconding the motion,passing unanimously on a vote of 5-0. EXECUTIVE DIRECTOR REPORT Mr. Waiz asked that Commissioner's attend the meeting of the Indiana Scenic Byways Committee. The meeting is accepting comments regarding the proposed extension along I-265. He noted that the City, Redevelopment Department,County and River Ridge put forth a lot of energy to change the original plans for the new section of 1-265 and the east end bridge approach on the Indiana side. The Town of Utica did not originally want the bridge and had no comments during the planning or construction. Utica benefited from the construction with new streetscape and new access points like Salem Road,and now their billboard contracts. He asked that the Commissioner's comment favorably for the Scenic Byway to extend to this area. Delynn Rutherford noted that the City was awarded a$300,000 grant from the US EPA. BOARD COMMENTS Mayor Mike Moore is proud of the accomplishments of the Commission and the City over the past 7 years. He noted the decrease in crime and homeless in the downtown area as well as all the improvements, the parks,the new construction and the new marina. Jack Vissing advised that with the closure of Jeffboat,fundraising for The Howard Steamboat Museum will need to increase. Jeffboat was a large source of grants for the museum. In the future,the museum may need to look to the Commission for funding. NEXT MEETING May 30, 2018 ADJOURNMENT Mayor Moore made a motion to adjourn at 6:0�;, with Mr. Vissing seconding the motion. 41/ �� R. onty Snelling,Pr-:ident Submitted By: Cindy Seifert