HomeMy WebLinkAboutAPRIL 23, 2018 Jeffersonville Parks Authority
Monday, April 23rd, 2018
The Jeffersonville Parks Authority Met in a Session in the Mayor's Conference Room, City Hall,
Jeffersonville, IN on April 23rd, 2018. Members Present: Bill Burns, Larry Jordan, Matt Owen,Tracy
Ames, Lisa Stemler and Ralph Scales. Also Present: Parks Director Paul Northam and attorney Les
Merkley.
Approval of Agenda
Member Owen made a MOTION to approve the agenda for the April 23rd, 2018 Park Authority Meeting,
the motion was seconded by Member Stemler. The motion PASSED on a vote of 6-0.
Approval of Minutes
Member Ames made a MOTION to approve the minutes from the March 26th, 2018 Parks Authority
meeting, the motion was seconded by Member Stemler. The motion PASSED with a vote of 6-0.
Member Owen made a MOTION to approve the minutes from the March 26th, 2018 Parks Authority
meeting, the motion was seconded by Member Ames. The motion PASSED with a vote of 6-0.
Old Business-
Northam-CCSA Agreement- Les Merkley presented the new agreement with CCSA, the new agreement
includes everything from the previous agreement with a change of the term of the agreement being 25
years. The agreement includes the maintenance of the field in which the CCSA maintains south of the
property line and the City will maintain the North part of the property and the buildings. CCSA will
operate and keep the proceeds of the concessions for all parks approved events as long as CCSA is given
two weeks' notice. The scheduling of the lighting will be the sole responsibility of the Park's department
and CCSA will give the Park's department a schedule.
Les stated that he would like to add a diagram of the property and who is responsible for each part to
the contract.
President Burns asked if the locker room was mentioned in the contract, as to the usage of the locker
room. Director Northam stated that Ricki Romans will still in be charge of the schedule of usage for the
meeting and locker rooms.
A Use and Rental of Activity Center Article was added to say that use and scheduling of the building
including the locker rooms and meeting rooms will be at the discretion of the Jeffersonville Parks
Department.
Member Owen made a MOTION to approve the CCSA Agreement with legal change and President Burns
Approval, the motion was seconded by Member Scales. The motion PASSED on a vote of 6-0.
Northam-Preservation Park Contract-There was a presentation several months ago from City Pride to
create an elaborate themed park. There was a concern that they would create this plan and then want
to walk away in a few years leaving us to maintain the theme, this contract has them take responsibility
of the maintenance and lets them know that should they walk away we reserve the right to make any
changes or remove the theme.
Member Owen made a MOTION to approve the Preservation Park Contract with City Partnership, the
motion was seconded by Member Ames. The motion PASSED on a vote of 6-0.
Burns-Fieldhouse Update-We are moving along with the bathrooms they are 97% done it just needs a
second coat of paint and soap dispensers and we are moving along. We have a change order for the
brickwork, we knew this was coming for$19789 which is right about where our numbers said it would
come in and we would also like to purchase a new baby changing station for$376.88. We knew that
there are also two downspouts that we need to change out but upon inspection it was discovered that
all the downspouts needed changed out to help stop the water issues. This takes our AML total to
$529678.95.
With this new change order we are now spending$554,178.95 with a budget of$584,757.57.
Member Owen made a MOTION to approve the Fieldhouse Change Order, the motion was seconded by
Member Ames. The motion PASSED on a vote of 6-0.
New Business-
Northam-Pro-Media Contracts- This is the same contract as last year they are doing the Riverstage
Preshow for$5000.00 and the 13 Shout Outs for$650.00 each for a total of$10,950.00 with a City
Partnership sponsorship of$2,500.00.
Member Jordan made a MOTION to approve the Pro Media Contract for$10,950.00, the motion was
seconded by Member Ames. The motion PASSED on a vote of 6-0.
Northam-Otis Elevator Contract-This is kind of new for us, we just found out that we need to have the
elevators evaluated semiannually, so this is contract for$900.00. They originally asked for quarterly but
this is an elevator that isn't used very often so they said semiannually would be okay. The payment is
broken down to $75.00 a month annually for a total of$900.00.
Member Owen made a MOTION to approve the contract with Otis Elevators for$900.00,the motion
was seconded by Member Stemler. The motion was PASSED on a vote of 6-0.
Simpson-Riverstage Contracts- Directors Northam presented the contracts for the Riverstage The
Louisville Crasher, Les Masters Band, The Velcro Pygmies,The Wilson Brothers, Billy Joel Elton John
Tribute Band,The Wulfe Bros, Doo Wop All Stars, Moondance,Jake Elwood and the Boys and The Usual
Suspects. President Burns questioned the date on the contracts as they said 2017, Les Merkley will
make the date changes to the contracts.
Member Owen made a MOTION to approve the Riverstage Contracts pending the date change to 2018,
the motion was seconded by Member Ames. The motion was PASSED on a vote of 6-0.
Northam-Bob Hedge Repairs-We need to replace the server at Bob Hedge Park, this was one of the
first servers that we installed so it's pretty old but we also had an issue with rat damage on the server so
we need to replace it for$7637.28 and we are taking extra precautions going forward to keep any
animals out of the area.
Member Stemler made a MOTION to approve the new server at Bob Hedge Park for$7637.28,the
motion was seconded by Member Owen. The motion PASSED on a vote of 6-0.
Director's Report-
Tim McCoy-We started on the mulching at Harmony and the Ken Ellis Center, we did Exit Zero and the
landscaping at Wader Park. The mowing is on schedule and we are working our way through each of
our parks.
Director Northam reminded Tim that the front of Preservation Park is still our responsibility.
Tim asked if there were any trees that the authority would like to see as we need to replace several
dead trees. Member Ames said she liked Weeping Cherry trees and Japanese Maples.
Olivia Mann-The painting is going to start on Friday and the water feature arrived last week. We have
hired the pool staff and have an orientation this week. We have our bingo at Ken Ellis and we are
wanting to make a change to the Ken Ellis agreement we want to make it one free visit down from three
because we were having a lot of people come three times and then no come anymore.
Member Stemler made a MOTION to approve the change from three free visits to one free visit, the
motion was seconded by Member Owen. The motion PASSED on a vote of 6-0.
Dave Simpson-We are doing great this year, we are around $303,000.00 and some change. We have a
lot of past sponsors that have stepped up to full sponsors this year.
Donnie Poole-Thunder went well we have nothing torn up that we know of, there was a lot of work
done that you couldn't see because it was under water so we will start working on that again this week.
If you get any complaints please understand that we are working on issue at a time and we will get to
everything.
Paul Northam-the little league started last week and we added new lights and dug outs on each field.
The Assistant Director position was taken to council and they approved us posting it so we advertised it
and have received five applications for that position. Signage update is that we have picked a new logo
and the bottom will change depending on the department such as maintenance, Special Events and so
on. I met with Matt Gullo and we have determined that there three types of signs that we are going to
out in the parks a monument sign, intermediate sign and informational sign. The monument sign is
going too made of corten steel and aluminum and the intermediate sign is going to also be made of
corten steel and aluminum but will be smaller than the monument sign with information about the
name sake and rules of the parks. The informational sign is just going to be aluminum. We are going to
get with our sign maker and see how much it's going to cost and see how many we can do each year.
Thunder went really well our people were out until after lam cleaning up. Member Owen stated that
he had heard a lot of compliments on the clean up after Thunder and wanted to pass them along.
We have an event we want to do on Saturday May 19th, it's a national event to get Kids to Parks. We are
thinking about having a kite event with free kites for the first 100 kids and then activities for them to do.
We have come to the conclusion that we aren't bringing back the Ice Rink this year but will ask the
council to bring it back in 2019 after we find a new place to hold it.
Our next meeting is May 215t at 5pm because it's before a council meeting so just a reminder.
Reports and Cornments-
Parks Authority Attorney Comments- None
Parks Authority Comments- None
Public Comments- None
Member Owen made a motion to ADJOURN at 7:04pm, PASSING on a vote of 6-0.
APPROVED:
Bill Burns, Parks Board President
Respectfully Submitted By:
Heather Pennin