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Home My WebLink AboutMARCH 26, 2018 Jeffersonville Parks Authority Monday, March 26th, 2018 The Jeffersonville Parks Authority Met in a Session in the Mayor's Conference Room, City Hall, Jeffersonville, IN on March 26th, 2018. Members Present: Bill Burns, Ron Ellis, Mark Munzer, Larry Jordan and Ralph Scales. Also Present: Parks Director Paul Northam and attorney Les Merkley. Approval of Agenda Director Northam removed item #3 from New Business Assistant Director of Parks Discussion and added Skid-steer Purchase. Member Jordan made a MOTION to approve the agenda for the March 26th, 2018 Parks Authority Meeting, the motion was seconded by Member Munzer. The motion PASSED on a vote of 5-0. Approval of Minutes Member Ellis made a MOTION to approve the agenda for the March 5thth, 2018 Parks Authority Meeting, the motion was seconded by Member Scales. The motion PASSED on a vote of 5-0. Old Business- Burns-John Schnatter/Nachand Fieldouse Update-We are moving along the bathroom have been demolished and they are starting on the brick work. The goal is still to have the bathrooms back in order by Thunder so that we can use the bathroom trailer. Director Northam asked if we were getting new commodes in the bathrooms because the old ones are in storage and if we are getting new ones then we can get rid of the old ones. Northam-Parks Branding-These were discussed at the last meeting and Les mentioned that the Mayor would like the branding for all of the departments to be consistent so if we could keep it close to the City's Logo. Tim McCoy asked if it would be Green Team or Green Space and Director Northam stated Green Space. Sara Simpson suggested that we have one logo that just says Parks Department not have Maintenance, Green Space or City Partnership on it. Member Jordan made a MOTION to approve the presented Park's Logo, the motion was seconded by Member Munzer. The motion PASSED on a vote of 5-0. Northam-Concession Contract-Vissing/Aquatics-We had a meeting with Paul Byrnes and Bud Seiden Faden and we have come up with the contract that we have here tonight, we have discussed how pricing and hours of operations. Member Munzer made a MOTION to approve the Concessions contract for Vissing and the Aquatic Center,the motion was seconded by Member Scales. The motion PASSED on a vote of 5-0. Northam-WAC Contract Update- I had a conversation with Paul Ducksworth from the CCSA and they are happy with all of our terms except for they don't want a five year limit on the contract, they want there to be no end date on the contract. Les Merkley stated that there needed to be some end date on the contract even if it is 25 years. President Burns agreed and Director Northam stated he would go back to the CCSA and offer a 25 year contract. New Business- Simpson- Riverstage Contracts- we have contracts for Sounds of Summer for $4000.00, Mitchell Tenpenny for $5000.00 and Clayton Anderson for$3500.00. Member Munzer made a MOTION to approve the Riverstage Contracts, the motion was seconded by Member Scales. The motion PASSED on a vote of 5-0. Northam- Preservation Update- We were approached last year by City Pride and they wanted to do Bunny Theme in the park with the condition that they would mow the park from now on and so we wanted to get something in writing that stated they were responsible for mowing Preservation Park. When we approached from Peggy Duffy with City Pride she stated that she was an entity of the city and didn't need to sign an agreement. Les Merkley stated that City Pride is not an entity of the city and we need to either have a signed agreement or issue a cease and desist order. Member Ellis made a MOTION to send a cease and desist order to City Pride to stop work in Preservation Park, the motion was seconded by Member Scales. The motion PASSED on a vote of 5-0. Northam-Skid-steer Purchase- We have three quotes for used Skid-steers, Tim McCoy brought his personal Skid-steer and the city put 1000 hours on it last year alone so it shows that we are in need of one. Member Ellis asked if we already have the money in the budget and Member Jordan asked what we use it for. Tim McCoy stated that we use it to move rock and dirt with it all the time and it would cost $1,300.00 a week to rent one. Member Ellis made a MOTION to approve the purchase of a Skid-steer for $12,900.00, the motion was seconded by Member Munzer. The motion PASSED on a vote of 5-0. Northam- Hamhead Contract-This contract has already come to the board but there was an issue with the discount not being added to the total that has been fixed now and we have a contract for $174,459.00. Member Munzer made a MOTION to approve the HamHead's contract for$174,459.00 that includes the 5% discount, the motion was seconded by Member Jordan. The motion PASSED on a vote of 5-0. Northam- K-4 Contract-This is the same contract that we have every year with a 5% discount for$101,911.00. UEZ usually pays a portion of this but next year they will not be paying anything so during budget time we will need to talk to council about additional funds. Member Munzer made a MOTION to approve the K-4 Contract for $101,911.00 after the 5% discount, the motion was seconded by Member Scales. The motion PASSED on a vote of 5-0. Director's Report- Olivia Mann-the old pool feature is demolished and the new one is arriving new week, we are almost done hiring for the pool we have 27 new employees. The pitch in for Easter at the Ken Ellis Center is next week as well. Tim McCoy- Showed before and after pictures of the river front and then asked about repairs at Fisherman's Wharf as to where the funding is going to come from because it is going to be quite a bit. Director Northam stated that it will be a question for Rob Waiz from Redevelopment and the Mayor as to where we can get more money for this project. Sara Simpson- We have to cancel the Flash Light Easter Egg hunt due to freezing rain and mud. We are not able to reschedule due to rain this weekend. Half of the eggs were candy eggs and we didn't think they would last until next year so we donated the eggs to Southeast Christian church who are great volunteers for many of our events. We also kept a portion of the eggs because we contacted the list of people that signed up for the egg hunt and we will have the Easter Bunny visit them this coming Saturday and Egg their yards. We have none bands booked from the open auditions and they will play the events this summer. Donnie Poole-We took a track to see the Riverstage there was some more additional damage and we were told that they were going to have it all fixed and when the damage is fixed we are going to find out how much longer we have on the haul. It is a 30 year haul but it is an older barge and we will need to start thinking about a new Riverstage. Director Northam-They are putting in the new kitchen and bathroom in the barn but with the weather we've been a little behind. Both crews on the flood clean up did an excellent job. We are in the process of still hiring a maintenance crew leader, we weren't in a big hurry but would like one hired before spring. We have one interview left which is really a second interview so if all goes well we will offer him the job. Reports and Comments- Parks Authority Attorney Comments-None Parks Authority Comments- Public Comments-None Motion to Adjourn at 6:28pm APPROVED: City Of Jeffersonville Parks Authority Board Meeting Agenda Monday April 23rd,2018 5:30 pm Parks Authority Members:Larry Jordan,Matt Owen,Josh Kornberg,Ron Ellis,President Bill Burns,Mark Munzer,Ralph Scales,Lisa Stemler and Tracy Ames CALL TO ORDER PLEDGE OF ALLIGIANCE ROLL CALL APPROVAL OF AGENDA APPROVAL OF MINUTES March 26th 2018 April 9th,2018 /T--p, A. OLD BUSINESS T1) Northam-CCSAAgreemen r� l �� G�� 'Ws PQeA-b l / 01" C6H 2) Northam-Preservation Park Contrac 1"`� G �' A v""' ZS` 3 p Burns-Fieldhouse U date �e 1 1 v `v^^f B. NEW BUSINESS �Or Oo �J � �• 1) Northam-Pro Media Contract / 2) Northam-Otis Elevator Contract V O[i_S (..'p 3) Simpson-Riverstage Contracts-The Louisville Crasher,Les Masters Band,The Velcro Pygmies,The Wilson Brothers,Billy Joel Elton John Tribute Band,Theos,Doo Wop All Stars,Moondance,Jake Elwood and the Boys and The Usual Suspects. ro. } d k C Q, 4) Northam-Bob Hedge Repairs LGJ IV " ( y C. DIRECTOR'S REPORT 1) Manager Reports 2) Paul Northam—Director's Report / r� D. REPORTS AND COMMENTS 1) Parks Authority Attorney Report Gov (1- 2) Public Comments 3) Parks Authority Member Comments 1 LI 1 E. ADJOURNMENT Member Munzer made a MOTION to approve the Assistant Director of Parks position with the final funding coming from the current parks budget, the motion was seconded by Member Kornberg . The motion PASSED on a vote of 5-0. Northam-Cash Change Ordinance- This ordinance is amending Ordinance 2017-OR-49 and gives the Aquatic Center$150.00 in petty cash,the Field House$60.00 in petty cash and the Main Office$150.00 in petty cash. As well as gives the Field House $10.00 in cash change and the Aquatic Center$800.00 in cash change. Member Kornberg made a MOTION to approve the Cash Change Ordinance, the motion was seconded by Member Munzer. The motion PASSED on a vote of 5-0. REPORTS AND COMMENTS- Public Comments-None Parks Authority Member Comments- Member Munzer stated that he would be out of town for the regular Parks meeting on 4/23/2018. Meeting adjourned at 5:18 APPROVED: Bill Burns, Parks Board President Respectfully ubmitted Heather Penni on