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HomeMy WebLinkAboutMARCH 5, 2018 Jeffersonville Parks Authority Monday, March 5th, 2018 The Jeffersonville Parks Authority Met in a Session in the Mayor's Conference Room, City Hall, Jeffersonville, IN on March 5th, 2018. Members Present: Bill Burns, Larry Jordan, Mark Munzer, Matt Owen, Ron Ellis and Mark Munzer, Ralph Scales. Also Present: Interim Parks Director Michael O'Brian and attorney Les Merkley. Approval of Agenda President Burns tabled item two under old business and replaced two with Matt Gullo Signage Update. Member Owen made a MOTION to approve the amended agenda for the March 5th, 2018 Parks Authority meeting, motion was seconded by Member Jordan. The motion PASSED on a vote of 6-0. Approval of Minutes Member Owen made a MOTION to approve the minutes from January 22nd and February 5th, 2018 Parks Authority meeting, motion was seconded by Member Jordan. The motion PASSED on a vote of 6- 0. Old Business- Burns-John H. Schnatter-Nachand Fieldhouse Update- We are moving along as the weather permits and we are working on getting the restroom trailer there this week and have a meeting this coming Wednesday at 8am. They are fitting the windows and the bathroom should be done by Thunder because the restroom trailer is. going to be needed for that event. The finish date is still the end of July. Matt Gullo- Parks Signage Update- I just wanted to give a quick update on the signage, this is the next section that I have done but I really can't move forward until the Park's department selects a final logo. We have looked at monument signs, Gateway Intermediate signs and information signs which are smaller and can be used more often. We have looked at the Master plan and suggested which sign we think is more appropriate for each park by their size and usage. So the next step is as soon as a logo is chosen we can move forward depending on what you think of our suggestions and the pricing that each sign is it. O'Brien-Branding Update-This item was tabled until Josh Kornberg could be present to help direct the conversation. Interim Director Michael O'Brian stated that he was going to meet with the designer himself to ensure that a decision was made by the next meeting. O'Brien-Concessions Riverstage/Parks-This contracts is with Paul Byrnes and Bud Seiden Faden who already do the New Albany little League concessions,the only change is that we stipulated that they have to use Coke Products and if they serve pizza it has to be Papa John's due to current City Partnership contracts. This is a one year contract and in return we get 20%of the profits on the first of the month with a $100.00 a day late fee. They are taking full responsibility and liability of the running of the concessions and can be cancelled by either party with 30 day notice. Michael O'Brien asked about security and how that was being handled. It was decided that each vendor would be given an access code and then liability would be on them after their code was entered. Ricki Romans stated that they had discussed pricing and it was decided that Byrnes and Seiden Faden could set the prices as long as they were uniform across the city. New Business- Simpson-Riverstage Contracts-Cluckers Riverstage Alcohol Vending Agreement, B4B- Riverstage Alcohol Vending Agreement, Miller Transportation- Flashlight Easter Egg Hunt Shuttle Service for two school buses, Sivori-Thunder Vending and Rodney Atkins. Member Owen made a MOTION to table the Cluckers and Big 4 Burgers contracts, motion was seconded by Member Munzer. The motion PASSED on a vote of 6-0. The Savori contract is the same as every year so there are no changes there. Member Owen made a MOTION to approve the Savori contracts for Thunder over Louisville, motion was PASSED seconded by Member Jordan. The motion on a vote of 6-0. We decided to go with two buses this year to try and help get more people to and from the event. Member Owen made a MOTION to approve the Miller Transportation contract for$650.00, motion was PASSED seconded by Member Jordan. The motion on a vote of 6-0. And lastly is Rodney Atkins. Member Owen made a MOTION to approve the Rodney Atkins contract for$10,000.00, motion was PASSED seconded by Member Jordan. The motion on a vote of 6-0. O'Brien-Contracts for painting at Aquatic Center- There were three quotes Chambers painting for $11,592.00,Arcos Painting for$13,822.00 and Howell & Howell Contractors for$24,533.00 Member Jordan asked why there was such a big difference in the prices, Olivia Mann stated that she didn't know but we told all of them that we already had the paint so it was just the actual painting at the Aquatic Center. Member Owen made a MOTION to approve the contract for Chambers for$11,592.00, motion was seconded by Member Jordan. The motion PASSED on a vote of 6-0. Director's Report- Manager's Report-Donnie Poole- I'm going to be the bearer of bad news but this flood is going to cost us a lot of money, there are 25 light post that are destroyed or broken and each post's electrical box is going to need to be taken apart and cleaned and possibly replaced. Have they declared this an emergency and will be going through FEMA? Matt Owen and Les Merkley both stated that yes it had been declared and we are going through FEMA and that Donnie needed to get with Amir in Safety. President Burns asked if we needed to contract out the work or if we had time to do the work in-house. Donnie Poole stated that they will be able to get a better timeline next week when then a decision can be made if it needs to be contracted or done in house. Ricki Romans-So far the basketball league is moving along and the forms for the summer softball league are getting ready to go out. We had a football meeting yesterday in Madison to plan ahead for the next season. WAC is getting a ton of field requests which pretty much happens year round so we are busy. We are also working on the field rules so that we can get some signage made to post. Member Ellis stated that he received a complaint about drinking at Vissing Park and wanted to know what kind of security that we have to prevent that from happening. Ricki responded that he is the security and that he has told people over and over again that they can't do it and need to leave but that he is one person and cannot police the entire facility and run the facility at the same time. The authority decided to speak with Chief Kavanagh about increasing patrols during and after the game. Olivia Mann-We had our first Valentine dance and it was a success. Next week we are having our first fieldtrip to Derby Dinner playhouse to see Mama Mia and we are taking the trolley so it should be fun. And I'm currently working on hiring for the pool this summer. Dave Simpson- We are doing great, we are at$173,500.00 cash so far this year and we are ahead of where we were from this time last year and we are getting returning partnerships that are increasing so that shows us that they are happy with the return that they are getting from us. If you know any business that should be involved with us please let me know and I can give them an overview and show them what partnering with us can do for them. Member Owen asked if there has been a steady pay rate on the contracts since some people are slow to pay. Dave stated that so far there have been no contracts that haven't been paid in full some are just taking longer than planned. Member Ellis asked if there is a specific fund where the money can then be appropriated out of for the event? Dave stated that there are several funds that the money goes into depending on the event. Sara Simpson- I handed out a sheet of events and we have put together a Riverstage audition showcase to help us pick the band to play from those that we have never heard of before,we have heard around 38 bands and these bands will help to fill in the opening spots during the summer concert series. Sadly we can only use 8 of the bands but we may keep them in mind for events that are coming later. The Flashlight Easter Egg Hunt is coming up, it is a free event but we require registration for people to attend because there is always a huge demand so we have to cap it at 2200. Member Owen asked if there is anywhere that we can direct people for the Annie auditions. Sara stated that they will post information on the Parks website and it's already on River Pops website. Reports and Comments- Parks Authority Attorney Comments-None Parks Authority Comments- Burns- pointed out that the Optimist Club is now for sale Public Comments-None Motion to ADJOURN at 6:39pm APPROVED: Bill Burns, Parks Board President Re p ctfullubmitte By: Heather Penningt