HomeMy WebLinkAbout2018-01 STATE OF INDIANA
BEFORE THE CITY OF JEFFERSONVILLE POLICE MERIT COMMISSION
AMENDMENT NO. 2018-01
AN AMENDMENT TO THE CITY OF
JEFFERSONVILLE POLICE DEPARTMENT MERIT
COMMISSION RULES AND PROCEDURE, ADDING RULE AND PROCEDURE 8.5
WHEREAS,pursuant to Ind. Code § 36-4-6-2,the City of Jeffersonville Common Council
(hereinafter the"Council"), is the legislative body of Jeffersonville City government; and,
WHEREAS, pursuant to Ind. Code § 36-8-2-2, the City of Jeffersonville has established,
maintains, and operates a police and law enforcement system to preserve public peace and order
and provides facilities and equipment for that system (hereinafter, collectively referred to as the
"Department"); and,
WHEREAS,pursuant to Ind. Code§36-8-3.5-3,the Council adopted Resolution No.2008-
R-30 (as amended by Resolution No. 2009-R-17, as amended Ordinance No. 2011-OR-44, An
Ordinance Reaffirming the Authority of the City of Jeffersonville Police Merit Commission); and,
WHEREAS,pursuant to Ind. Code § 36-8-3.5-10,the duly appointed City of Jeffersonville
Police Merit Commission(hereinafter the"Commission")adopted the City of Jeffersonville Police
Merit Commission Rules and Procedures (as amended from time-to-time by the Commission,
pursuant to amendment procedures set forth in the City of Jeffersonville Police Merit Commission
Rules and Procedures)(hereinafter, collectively referred to as the "Rules"); and,
WHEREAS, pursuant to Ind. Code § 36-8-3.5 et seq. and the Rules the Commission is
responsible for submitting a budget for approval by the City of Jeffersonville Common Council,
as other department budgets are submitted and approved; and,
WHEREAS, the Commission hereby desires to establish procedures for the
recommendation for approval of any claims brought before or submitted to the Commission out
of the Commission's approved budget; and
NOW THEREFORE, THE CITY OF JEFFERSONIVLLE POLICE MERIT
COMMISSION RULES AND PROCEDURES ARE HEREBY AMENDED TO INCLUDE
ADDITIONAL LANGUAGE, in the following respects, to wit:
RULE AND PROCEDURE,8.5,ENTITLED, "CLAIMS SUBMISSION AND REVIEW
PROCEDURE"
PURPOSE:
To establish the manner in which claims shall be submitted to the Commission for recommendation of
approval before the City of Jeffersonville Common Council.
I. DEFINITIONS
"Proper Claim"a claim is proper if it is in writing, and°,:+9rrectly identifies goods or services provided
to the Commission,or on behalf of the Commission, for goods or services necessary for the operations
and or functioning of the Commission. The term "proper claim,"would include the reimbursement of
a Commission member(or a contractor providing service to the Commission pursuant to a contract for
service), for any expenditures made on behalf of the Commission.
II. CLAIMS SUBMISSION
The Commission shall receive claims at its regularly scheduled public meeting, as such claims are
provided to the Commission, either directly before the Commission during or at its Regularly
Scheduled Meetings,and/or prior to the meeting by providing a copy of proposed claims to the minute-
taker for the Commission, or the Commission's attorney of record. To the extent a proper claim for
services or goods rendered to the Commission or on behalf of the Commission, is presented to the
Commission before the conclusion of the regularly scheduled meeting,the Commission shall consider
the recommendation of such claim(s) for approval.
III. RECOMMENDATION FOR APPROVAL
Recommendation for approval of any and all claims brought before the Commission shall be made
upon a Commission member's motion to recommend payment of the claim(s). Once such motion is
made, if a Commission member provides a second for such motion, upon completion of further
discussion on said motion,the motion shall be put to a vote of the Commission.Claims shall be deemed
recommended for approval to the extent a majority vote of those members of the Commission then
present at the Commission meeting vote in favor of recommendation that the claim be paid.
IV. PROCEDURE AFTER RECOMMENDATION
The Commission attorney of record shall cause all claims submitted to vote and properly recommended
for approval, in to folder which shall be delivered to the CITY OF JEFFERSONVILLE CLERK (the
"Clerk"),within forty-eight(48)hours of the conclusion of the meeting, by the Commission President
or his/her designee.
The Claim Administrator shall cause the claim(s)to be properly entered in to the City of Jeffersonville
accounting system, following any and all procedures for such entry. Upon completion of any claim
list(s), the Claim Administrator shall contact the Commission president for signature of the
Commission president upon any necessary documentation for submission to the City Council.
No claim(s) that have been properly submitted and recommended for approval by the Commission
shall be withheld from placement on the Common Council's agenda for approval for any reason.
SO AMENDED THIS I 3 DAY OF / ! 2,4-�2_.- 2018.
MEMBERS VOTING "YEA": MEMBERS VOTING "NAY":
Rosert Ca pbell, Pr sieent C.7/ Robert Campbell, President
Jeri' y0 elling, --Prelident Jeremy Snelling, Vice-President 1uSct.2. 'dge, Treasurir Scott Aldridge, Treasurer
Bonnie Deppert, Secreta Bonnie Deppert, Secretary
Raymond "Buddy"Parker, Member Raymond "Buddy"Parker, Member