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Home My WebLink AboutFEBRUARY 28,2018 JEFFERSONVILLE REDEVELOPMENT COMMISSION REGULAR MEETING MINUTES FEBRUARY 28,2018 The Jeffersonville Redevelopment Commission held a Regular Meeting on February 28, 2018, that was called to order at 5:02 PM in the Mayor's Conference Room, located at 500 Quartermaster Court, Jeffersonville, Indiana. Board Members present: Monty Snelling,Mayor Mike Moore,Jack Vissing and Matt Owen Board Members absent: Scott Hawkins and GCCS Board Representative Milton Clayton Staff Members present: Redevelopment Commission Attorney Les Merkley,City Controller and Redevelopment Treasurer Heather Metcalf,Redevelopment Director Rob Waiz, Grant Administrator DeLynn Rutherford,City Engineer Andy Crouch, Redevelopment Administrative Assistant Theresa Treadway, Assistant Police Chief M. Scott McVoy, Public Arts Administrator Dawn Spyker and CMMS Administrator/Secretary Cindy Seifert Guests present: Matt Hall with One Southern Indiana, Jason Higgins with Bluegrass Supply Chain Services, Jason Emly with Koetter, Brian Colton and Caitlynn Cheek with H. J. Umbaugh & Associates, Josh Hillman with Jacobi, Toombs &Lanz, Bob Stein and Mark Berry with United Consulting, Peggy Hagerty Duffy, Mike Hutt,Bobby Campbell and Richard Eklund CALL TO ORDER Mr. Snelling called the meeting to order at 5:02 PM. APPROVAL OF AGENDA Mr. Snelling asked to move the discussion on Bluegrass Supply Chain Services before the Police Headquarter discussion. Mayor Moore made a motion to approve the agenda, with the change, with Mr. Owen seconding the motion,passing unanimously on a vote of 4-0. CONSENT REPORTS Minutes: Mr. Vissing made a motion to approve the minutes from January 31, 2018, with Mr. Owen seconding the motion,passing unanimously on a vote of 4-0. Claims: Mr. Vissing made a motion to approve the TIF Claims in the amount of$535,306.37, with Mayor Moore seconding the motion,passing unanimously on a vote of 4-0. Mr. Vissing made a motion to approve the Redevelopment Claims in the amount of$36,213.18, with Mr. Owen seconding the motion,passing unanimously on a vote of 4-0. No Tourism Bond Claims this month. Review of Financial Information: Ms. Metcalf provided a TIF and Redevelopment Operating Account Balance Report, along with a TIF Current Projects for 2018-2019 Report and Contract Summary Sheet. TIF Report—H.J. Umbaugh& Associates: Brian Colton presented a Powerpoint and Bi-Annual Report on the current status and aging of the Tax Increment Finance Areas of Jeffersonville. All numbers in the Bi-Annual report are based upon taxes as they are now,no accounting for future growth,and the numbers below show the 2018 balances. 2018 2018 CUMULATIVE TIF REVENUE EXPENDITURES BALANCE EXPIRATION INNERCITY ROAD $9,721,020 $5,014,974 $19,091,184 2031 FALLS LANDING $2,605,260 $547,206 $5,92,833 2032 GALVSTAR $975,660 $644,100 $2,467,397 2029 VOGT VALVE $785,370 $626,860 $1,157,176 2028 BETI-INOVA $219,330 $175,400 $82,261 2027 KEYSTONE $190,560 $132,640 $546,163 2029 JTL Ongoing Projects Update: Josh Hillman provided status on JTL projects: Veterans Parkway Phase 2— • Notice to Proceed was issued February 15, 2018. Installation of silt fence and Utility coordination have begun. Gateway Development— • Design complete. Bids were received on February 215t, 2018, Louisville Paving was the low bidder at $1,462,382.40. Mr. Hillman requests award of the project to Louisville Paving. Mr. Vissing made a motion to award the bid Louisville Paving in an amount not to exceed$1,462,382.40, with Mr. Owen seconding the motion,passing unanimously on a vote of 4-0. N. 10th Street Streetscape&Development Coordination—No Changes Gottbrath Way at Bridgepointe Commons,Phase 1 —No Changes Gottbrath Way at Bridgepointe Commons,Phase 2—No Changes Utica Pike Sidewalk Extension— • Easement appraisals received,4 easement are still outstanding. Mr. Hillman is requesting permission to send offers to 3 owners—McEntire $3,250, Galligan$3,550, Speth$3,625. The 4t'property needs a second appraisal. Additional easements required for the project were gifted to the city by the property owners. • Mayor Moore asked about Sellersburg Water's structure at the end of Allison Lane and Utica Pike, it is his understanding that the building is no longer in use. He asked if JTL can pass on a request to demolish the building and if the owners need assistance,he would consider City crews assist with demolition. Mr.Hillman will make the request. Mayor Moore made a motion to approve the easement offers to McEntire for$3,250, Galligan for$3,550, Speth for$3,625,with Mr. Owen seconding the motion,passing unanimously on a vote of 4-0. Herb Lewis Road Improvements—No Changes Utica-Sellersburg Road/SR 62 Intersection Improvements—No Changes Water Tank Station Road Improvements— • Survey&Preliminary design coordination underway. United Consulting—10th Street Widening Project Update: Mark Berry advised that sanitary and storm sewer work will start up again in March. Mayor Moore asked about the businesses affected by the construction, asking what he should tell them about restricted access to businesses. Mr.Berry advised that during the widening of 10th and each cross street approach,businesses will be visited individually to coordinate secondary access. BUSINESS Bluegrass Supply Chain Services—Tax Abatement Mr. Waiz advised that Bluegrass Supply Chain Services is considering a relocation to North Port for their operations,and has submitted a request for tax abatement in the amounts of$8,400,000 Real Estate for 10 years and$550,000 Personal Property for 5 years. Currently there are 14 employees with plans to grow to 70 at a rate of$19 per hour. Mayor Moore made a motion to approve the tax abatement request from Bluegrass Supply Chain Services, with Mr.Vissing seconding the motion,passing unanimously on a vote of 4-0. For clarification, Mr. Owen made a motion to adopt 2018-R-1, a Resolution Approving Statement of Benefit for Proposed Personal Property Tax Abatement for Bluegrass Supply Chain Services, with Mr. Vissing seconding the motion,passing unanimously on a vote of 4-0. Bids for Police Squad Room Remodel Scott McVoy opened quotes for the remodel of the Squad Room as specified in a previous meeting. Quotes were as follows: AML$53,600,KM Stemler$46,614 and FormG$48,679. Mr.McVoy requested KM Stemler be awarded the contract for the remodel. In addition to the remodel, the Police Department also received a quote from Security Pros to install a SafeRoom Security Door in the amount of$14,018.93. Mayor Moore made a motion to approve the contract with KM Stemler in an amount not to exceed$46,614, to be paid out of the Police Station Bond, for the remodel of the Police Squad Room, with Mr. Vissing seconding the motion,passing unanimously on a vote of 4-0. Mayor Moore made a motion to approve the contract with Security Pros in and amount not to exceed $14,018.93,to be paid out of the Police Station Bond,for the Safe Room Security Door,with Mr. Vissing seconding the motion,passing unanimously on a vote of 4-0. Court Avenue Median Construction Change Order Mr.Crouch proposed a continuation of the Court Avenue Median from the exit of WesBanco to Pearl Street. Hummel Electric, Inc., provided a quote for the work at $132,555.33. In addition to the construction,the additional planters and banners for that section will be under $4,000. Mr. Crouch is requesting the total amount of$136,555.33 for the project,which will be completed by Thunder Over Louisville. Mayor Moore made a motion to approve the amount of$136,555.33 for Median Construction to Hummel Electric and the purchase of planters and banners, with Mr. Vissing seconding the motion, passing unanimously on a vote of 4-0. Banners for Downtown Jeff Peggy Hagerty Duffy presented a slideshow of 6 submissions for artwork for the banners to be used along Court Avenue. The banners were to represent the 4 seasons and Christmas holiday,and include something that connects the design with Jeffersonville. Artist C was the only design which incorporated a significant piece from Jeffersonville or Indiana. Mayor Moore made a motion to approve Artist C's design,with Mr.Vissing seconding the motion,passing unanimously on a vote of 3-1 with Mr. Snelling in favor of Artist G. Resolution Approving Interlocal Agreement between Jeff& Clarksville Mr. Crouch advised that KIPDA awards funds to communities individually for pedestrian improvement projects. The City of Jeffersonville and the Town of Clarksville want to join together for funds for projects on the same roadway that will meet at the City/Town Limits. In order to proceed,the Interlocal Agreement needs to be approved, so that funding can be requested. Mr. Owen made a motion to adopt 2018-R-2 a Resolution Approving Interlocal Agreement between City of Jeffersonville,and the Jeffersonville Redevelopment Commission and the Civil Town of Clarksville and the Clarksville Redevelopment Commission and the Interlocal Agreement between City of Jeffersonville, and the Jeffersonville Redevelopment Commission and the Civil Town of Clarksville and the Clarksville Redevelopment Commission,with Mr.Vissing seconding the motion,passing unanimously on a vote of 4- 0. Bids for HVAC—628 Michigan Avenue Andy Crouch provided quotes for HVAC replacement at the 628 Michigan Avenue. Quotes were as follows:BJ Heating&Air Conditioning$61,000,VanKleef Heating&AC$14,210,Becht/Givens$9,246, Onsite Heating & Air $12,492. Mr. Crouch advised that Building Commissioner Larry Wallace was in favor of the low bidder. Mayor Moore made a motion to approve the contract with Becht/Givens in an amount not to exceed$9,246, for the HVAC at 628 Michigan Avenue, with Mr. Vissing seconding the motion, passing unanimously on a vote of 4-0. Promedia 2018 Contract The 2018 contract with Promedia was presented,in the amount of$6,500/month. Mayor Moore made a motion to approve the 2018 Promedia contract in the amount of$6,500 per month, which will be paid out of operating fund,with Mr.Owen seconding the motion,passing unanimously on a vote of 4-0. Riverfront Structure RFP Dawn Spiker presented a slideshow of 10 submissions for artwork for an art structure just east of the Fisherman's Wharf entry arch. The art structure submissions were to incorporate negative space within a 14 ft high and 10 ft wide area to still allow views of the Ohio River.The structure also must be weatherproof to withstand the elements it may encounter at the site. The adjudication will be held on March 12th to see the Artists previous work and get a more in depth accounting of their proposed artwork. The top three from the adjudication will be presented at City Hall for final voting. EXECUTIVE DIRECTOR REPORT No Comments BOARD COMMENTS Mayor Mike Moore-No Comments Jack Vissing-No Comments Matt Owen-No Comments Monty Snelling-No Comments ADJOURNMENT Mr.Owen made a motion to adjourn at 6:07PM, with Mr.Vissing seconding the motion. . Monty Snellin reskle Submitted By: Cindy Seifert