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Home My WebLink AboutJANUARY 13, 2018 JEFFERSONVILLE REDEVELOPMENT COMMISSION REGULAR MEETING MINUTES JANUARY 31,2018 The Jeffersonville Redevelopment Commission held a Regular Meeting on January 31, 2018, that was called to order at 5:13 PM in the Mayor's Conference Room, located at 500 Quartermaster Court, Jeffersonville,Indiana. Board Members present: Monty Snelling,Mayor Mike Moore,Jack Vissing, Matt Owen and Scott Hawkins Board Members absent: GCCS Board Representative Milton Clayton Staff Members present: Redevelopment Commission Attorney Les Merkley,City Controller and Redevelopment Treasurer Heather Metcalf,Assistant City Controller Yvonne Dowd,Redevelopment Director Rob Waiz,Grant Administrator DeLynn Rutherford, City Engineer Andy Crouch, Redevelopment Administrative Assistant Theresa Treadway, Planning and Zoning Long Range Planner Chad Reischl and CMMS Administrator/Secretary Cindy Seifert Guests present: Jorge Lanz with Jacobi,Toombs&Lanz,Bob Stein and Mark Berry with United Consulting,Greg Fitzloff, Mike Hutt,Richard Eklund and Danielle Grady with The Evening News CALL TO ORDER Mr. Snelling called the meeting to order at 5:13 PM. APPROVAL OF AGENDA Mayor Moore made a motion to approve the agenda, with the addition of a vote on Commission Offices and an update from United Consulting on the 10th Street Widening Project, with Mr. Hawkins seconding the motion,passing unanimously on a vote of 5-0. Mr. Vissing made a motion to reappoint Monty Snelling as President, Jack Vissing as Vice-President and Matt Owen as Secretary for 2018,with Mayor Moore seconding the motion,passing unanimously on a vote of 5-0. CONSENT REPORTS Minutes: Mr. Vissing made a motion to approve the minutes from December 27, 2017, with Mr. Owen seconding the motion,passing unanimously on a vote of 5-0. Claims: Mr.Owen made a motion to approve the TIF Claims in the amount of$3,843,766.69,which includes bond payments,with Mayor Moore seconding the motion,passing unanimously on a vote of 5-0. Mr. Owen made a motion to approve the Redevelopment Claims in the amount of$252,725.49, with Mr. Hawkins seconding the motion,passing unanimously on a vote of 5-0. Review of Financial Information: Ms. Metcalf provided a TIF and Redevelopment Operating Account Balance Report. JTL Ongoing Projects Update: Jorge Lanz provided status on JTL projects: Veterans Parkway Phase 2— • Community Crossings Grant funds have been requested. • Construction is to begin mid-February and scheduled to be completed by the end of 2018. • Eminent Domain proceeding have been completed. • Project was awarded to E & B Paving. Preconstruction meeting was January 31, 2018 at 2:00 pm. Gateway Development— • INDOT has agreed to allow Indiana Avenue to remain open as one-way, INDOT Permit Application has been submitted. • Design almost complete, Mr. Lanz requested permission to receive bids on February 21", 2018. Mr. Owen made a motion to allow JTL to go out for bid on the Gateway Development Project, with Mr. Hawkins seconding the motion,passing unanimously on a vote of 5-0. N. 10th Street Streetscape&Development Coordination— • Signal Installation has continued though winter. Surface installation will start when weather breaks. • The final project cost is predicted to be under budget by$900,000. The City has requested to fund reconstruction of Herb Lewis Road at approximately$350,000. • JTL's construction inspection budget of$408,000 has been reached,Mr.Lanz is requesting an increase to$500,000 to cover the remainder of the project and Herb Lewis Road. • JTL provided a drawing to show why Vissing Park Road and Eastbrook Blvd could not be aligned. Mayor Moore made a motion to approve an increase to$500,000 to the construction inspection budget for the N. 10th Street Streetscape Project, with Mr. Vissing seconding the motion, passing unanimously on a vote of 5-0. JTL Ongoing Projects Update(cont'd): Gottbrath Way at Bridgepointe Commons,Phase 1 — • Final as-built construction cost is$1,750,000, an underrun of$205,000. • Power has been turned on by Duke Energy,signal is being finalized and activated.Ribbon Cutting Ceremony is February 1"at 1:30pm. Gottbrath Way at Bridgepointe Commons,Phase 2— • Survey is being finalized.Design underway. • Construction planned for 2018. Utica Pike Sidewalk Extension— • Phase 1 (Perrin Lane to Duffy's)has been completed • Phase 2(Duffy's to Allison)to be bid in March 2018. Mayor Moore made a motion to approve easement appraisals in the amount of$5,400 for 9 appraisals,with Mr.Owen seconding the motion,passing unanimously on a vote of 5-0. Herb Lewis Road Improvements— • Design revisions complete.Utility plans have been sent to Duke for utility pole relocation. Utica-Sellersburg Road/SR 62 Intersection Improvements— • Design and right-of-way determination underway • Traffic Study is underway. Water Tank Station Road Improvements— • A group of investors approached the City requesting TIF funds for the design and construction of a new road from the signal at SR62/Gottbrath Way traveling north then east and exiting to Utica Sellersburg Road. • Mr.Lanz is requesting approval of a Survey and Design Agreement to engineer the project in the amount of$137,500. Mayor Moore made a motion to approve the Survey and Design Agreement with JTL for the Water Tank Station Road Project,with Mr. Hawkins seconding the motion,passing unanimously on a vote of 5-0. United Consulting—10th Street Widening Project Update: Mark Berry advised that sanitary work from Penn to the railroad crossing have been completed,they will now start on sanitary from railroad to Reeds Lane. March will begin the actual widening work again. Utilities have begun wrapping up their movement of lines, Duke is complete, AT&T complete and Spectrum is continuing to move lines. A business has complained of concrete walls cracking at the road cut areas,the road patches have been milled down to reduce these issues. Business should contact Dave O'Mara with these issues. BUSINESS Amendment to Rental Agreement Maker 13 Mr. Waiz advised that Maker 13 would like to extend their lease from a 5 year lease to a 7 year lease.The lease amount per year will remain$25,000. Mayor Moore made a motion to approve the extension of the Lease with Maker13 to 7 years, with Mr. Owen seconding the motion,passing unanimously on a vote of 5-0. Arts&Cultural District Rezoning Project Chad Reischl, Planning & Zoning Long Range Planner, advised that in an effort to create continuity in properties within the Art&Cultural District,he is requesting permission from the Commission,as property owners of 10 parcels,to rezone those to Downtown Commercial. Mayor Moore made a motion to approve the rezoning of the Commission properties within the Arts & Cultural District to Downtown Commercial, with Mr. Owen seconding the motion, passing unanimously on a vote of 5-0. Waypoint Rob Waiz advised that Waypoint as requested to extend the agreement by two weeks. Mayor Moore stated that in terms of Redevelopment, this property is being sold for $400,000, which will yield a $700,000 in taxes per year alone,through the$35M project. Mr. Owen made a motion to ratify the 3`d Amendment to Purchase and Sale Agreement with Waypoint, extending by two weeks,with Mr. Hawkins seconding the motion,passing unanimously on a vote of 5-0. Mr. Vissing made a motion to 4th Amendment to Purchase and Sale Agreement with Waypoint, which finalizes the purchase price of$400,000 and includes renderings of the project submitted for the record, with Mayor Moore seconding the motion,passing unanimously on a vote of 5-0. EXECUTIVE DIRECTOR REPORT Mr.Waiz advised that Jeff Main Street is requesting sponsorship of Chili&Brew in the amount of$600. Mayor Moore made a motion to approve the sponsorship of Chili&Brew in the amount of$600,with Mr. Vissing seconding the motion,passing unanimously on a vote of 5-0. BOARD COMMENTS Mayor Mike Moore—Ribbon cutting tomorrow,hope to see everyone there. He continued that Growlers and an assisted living facility have signed to build at Bridgepointe Commons. Jack Vissing—Excited about things happening in Jeff. Matt Owen—no comments Scott Hawkins—Really pleased with the Waypoint Project, it is a stepped up apartment project from those of the past. Monty Snelling—Hears of people visiting Jeff,we need hotels for them to stay here. ADJOURNMENT Mayor Moore made a motion to adjourn a :49 PM,with Mr. Owen seconding the motion. L . ✓ // X�.Monty Snelling, residen ' Submitted By: Cindy Seifert