HomeMy WebLinkAboutFEBRIARU 18,2018 CITY OF JEFFERSONVILLE
SANITARY SEWER BOARD
MINUTES OF FEBRUARY 15, 2018
The Sanitary Sewer Board of the City of Jeffersonville, Indiana met in regular
session on Thursday, February 15, 2018 at 3:00 P.M in the City Hall Mayor's Conference
Room. Mayor Moore called the meeting to order at 3:10 P.M. Board Members present
are Mike Moore, Bill Saegesser and Dale Orem. Also present are Utility Director Len
Ashack, Board Attorney Mike Gillenwater, Utility Billing Office Manager Elisha Gibson,
Controller Heather Metcalf, City Engineer Andy Crouch, Utility Communication &
Operations Manager Amy Huffman, City Councilperson Lisa Gill, Jorge Lanz representing
Jacobi, Toombs, and Lanz, Lenin Kasthuri representing The Lochmueller Group, Adam
Dickey representing HMB Engineers, Bob Woosley representing Heritage Engineers, and
Secretary Barbara Hollis.
Board Member Orem made the motion to approve the revised agenda as
presented, second by Board Member Saegesser, passing on a vote of 3-0.
The minutes of the February 1, 2018 meeting were presented for approval. Board
Member Saegesser, made the motion to approve the minutes as presented, second by
Board Member Orem, passing on a vote of 3-0.
CONTROLLER'S REPORT
Controller Metcalf presented the claim list dated February 15, 2018 in the amount
of $1,207,930.78. Board Member Orem, commenting the majority of the total is for
insurance and debt payments, made the motion to approve the claim list as presented,
second by Board Member Saegesser, passing on a vote of 3-0.
Manager Gibson presented the Adjustment Certificate dated February 12, 2018 in
the amount of $-31,252.53 Sewage, $-379.06 Drainage, and $1,026.26 refund. Board
Member Saegesser commenting all his questions have been answered, made the motion
to approve the Certificate as presented, second by Board Member Orem, passing on a
vote of 3-0.
OLD BUSINESS
Director Ashack reviewed a text he received from Greg Landers regarding the offer
to purchase the property for the Liters Lift Station Easement. The Board asked about
eminent domain for this piece of property. Board Attorney Gillenwater explained the
procedure. This will be reviewed again at the next meeting, if there is no agreement on
an offer.
February 15, 2018 Sewer Board Minutes Page 2
NEW BUSINESS
City Engineer Crouch, on behalf of the Drainage Board, presented an Agreement
For The Provision Of Limited Professional Services with Lochmueller Group. The
Drainage Board recommends approval. Board Member Saegesser made the motion to
approve the Agreement with Lochmueller Group as presented, second by Board Member
Orem, passing on a vote of 3-0.
City Engineer Couch next presented Independent Contractor Agreement with
Patty Rush for Drainage Board Secretary. Again, this has been approved by the Drainage
Board. Board Member Orem made the motion to approve the Agreement as presented,
second by Board Member Saegesser, passing on a vote of 3-0.
City Engineer Couch, again on behalf of the Drainage Board, presented a contract
with Grant Line Nursery for Bioswale Maintenance. Board Member Orem made the
motion to approve the contract as presented, second by Board Member Saegesser,
passing on a vote of 3-0.
ENGINEERING REPORTS - No reports this meeting
DEPARTMENT REPORT
Director Ashack reported the LTCP Negotiations are ongoing. The December
2017 Monthly Reports are on CD. Other reports were distributed. The visit from EPA
and DOJ representatives is scheduled for April 17 and 18, 2018.
Jorge Lanz asked if there had been a CSO event at 10th Street. Director Ashack
did not believe there had been. It was reported that Clarksville officials reported there
was and it was also reported on Facebook. Director Ashack will follow up on the situation.
Jorge Lanz suggested Director Ashack attend the Flood Control, Pump Station #5
monthly meetings.
ATTORNEY COMMENTS
Board Attorney Gillenwater reported the closing on the Crums Lane property has
taken place.
BOARD MEMBER COMMENTS
Board Member Saegesser suggested an agenda be prepared for the EPA, DOJ
visit. Director Ashack will provide an agenda.
Board Member Orem asked Board Attorney Gillenwater if he has heard anything
regarding the T&C situation. Board Attorney Gillenwater said it is ongoing.
February 15, 2018 Sewer Board Minutes Page 3
There being no further business to come before the Board, Board Member
Saegesser made the motion to adjourn at 3:22 P.M., second by Board Member Orem,
passing on a vote of 3-0. The next meeting is scheduled for March 1, 2018.
Mike Moore, Mayor
Dale Orem, Board Member
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Bill Saegesser, B.:r. ember
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Barbara
Hollis, Secretary