HomeMy WebLinkAboutFEBRUARY 1, 2018 CITY OF JEFFERSONVILLE
SANITARY SEWER BOARD
MINUTES OF FEBRUARY 1 , 2018
The Sanitary Sewer Board of the City of Jeffersonville, Indiana met in regular
session on Thursday, February 1, 2018 at 3:00 P.M in the City Hall Mayor's Conference
Room. Mayor Moore called the meeting to order at 3:01 P.M. Board Members present
are Mike Moore, Bill Saegesser and Dale Orem. Also present are Utility Director Len
Ashack, Board Attorney Mike Gillenwater, Utility Billing Office Manager Elisha Gibson,
Assistant Controller Yvonne Dowd, City Engineer Andy Crouch, Utility Communication &
Operations Manager Amy Huffman, Stormwater Coordinator Kevin Fetter, City
Councilperson Lisa Gill, Jorge Lanz and Josh Hillman representing Jacobi, Toombs, and
Lanz, Lenin Kasthuri representing The Lochmueller Group, Adam Dickey representing
HMB Engineers, and Secretary Barbara Hollis.
Board Member Orem made the motion to approve the agenda as presented,
second by Board Member Saegesser, passing on a vote of 3-0.
The minutes of the January 4, 2018 meeting were presented for approval. Board
Member Saegesser, made the motion to approve the minutes as presented, second by
Board Member Orem, passing on a vote of 3-0.
CONTROLLER'S REPORT
Assistant Controller Dowd presented the claim list dated February 1, 2018 in the
amount of $1,463,861.49. Board Member Saegesser, made the motion to approve the
claim list as presented, second by Board Member Orem, passing on a vote of 3-0.
Manager Gibson presented the Adjustment Certificate dated January 29, 2018 in
the amount of $-55,254.39 Sewage, $-1,588.75 Drainage. Board Member Orem made
the motion to approve the Certificate as presented, second by Board Member Saegesser,
passing on a vote of 3-0.
OLD BUSINESS
Director Ashack reviewed conversations he has had with Greg Landers regarding
the offer to purchase the property for the Liters Lift Station Easement. The property is a
part of Creekstone Ridge and is in the flood plan. A promise was made to have an answer
by February 15.
February 1, 2018 Sewer Board Minutes Page 2
NEW BUSINESS
Director Ashack reviewed the odor issues and the need for the study proposed by
Webster Environmental Associates, Inc. The need for odor control was discussed. At
the conclusion of all discussion Board Member Saegesser made the motion to authorize
Director Ashack to approve the proposal as presented, second by Board Member
Saegesser, passing on a vote of 3-0..
Board Attorney Gillenwater presented 2018 Contract For Legal Services (Appoint
Michael A. Gillenwater as Attorney). Board Member Orem made the motion to approve
the contract for legal services by Michael A. Gillenwater as presented, second by Board
Member Saegesser passing on a vote of 3-0.
Director Ashack informed the Board of incidents of"uninvited" visitors at the North
Plant. Currently the gates at both plants remain open during normal working hours. He
reviewed a proposal from Security Pros, LLC for a Video Entry Control System, so the
gates could remain closed at all times and opened remotely. Following review, Board
Member Saegesser made the motion to approve the proposal as presented, second by
Board Member Orem passing on a vote of 3-0.
Next Director Ashack provided information and explained Sonetics, a Portable
Communication System for Wireless Work Teams. He feels this system is a good deal
to keep employees safe. Following discussion, Board Member Orem made the motion to
approve the purchase of the Sonetics system, second by Board Member Saegesser,
passing on a vote of 3-0.
Stormwater Coordinator Fetter, on behalf of the Drainage Board, presented a
contract with Stantec for SWAC Support Services. Board Member Saegesser made the
motion to approve the contract with Stantec as presented, second by Board Member
Orem, passing on a vote of 3-0.
Director Ashack said the final pay application for the Cedarview Lift Station was
approved on the claim list. He then called attention to a letter (included in the packet)
from Gail Stumler and Charles Janes complimenting those involved in the project as they
live next to the Lift Station.
ENGINEERING REPORTS
Josh Hillman presented and reviewed Jacobi, Toombs & Lanz, Inc., Jeffersonville
Sanitary Sewer Projects Status Report, February 1, 2018.
Lenin Kasthuri presented and reviewed Lochmueller Group Engineering Report,
January 30, 2018. Board Member Saegesser asked if the Rare Earth Demonstration has
been scheduled. He was informed it is moving ahead. Board Member Saegesser then
complimented the work presented by Lenin Kasthuri.
February 1, 2018 Sewer Board Minutes Page 3
DEPARTMENT REPORT
Director Ashack presented Change Order - Extra Work Agreement No. 3 for the
Utica Pike Sewer Replacement project, Temple and Temple Excavating and Paving,
Contractor, for information purposes. Milling and paving will be done when the asphalt
plants open. Mayor Moore said he felt that the assurance was made the paving would
be done at the completion of the project. He does appreciate the fact the road is open.
Following discussion, Josh Hillman will make contact with the contractor regarding
paving. Director Ashack has provided copies of"City of Jeffersonville's Responses to the
List of Technical Questions Regarding Jeffersonville LTCP Amendment Proposal". He is
still urging a visit. The visit may happen in March. The December 2017 Monthly Reports
on CD were distributed. The January flows were reviewed.
ATTORNEY COMMENTS
Board Attorney Gillenwater reported he has filed a Notice of Torte Claim with
INDOT regarding the hole in the Force Main. Board Attorney Gillenwater next presented
Resolution 2018-R-1, A Resolution Approving the Purchase of Real Property At 3005
Crums Lane For Purposes Of Constructing A Lift Station And Appointing Agent To
Execute Documents. Board Member Orem made the motion to approve Resolution 2018-
R-1 as presented, second by Board Member Saegesser passing on a vote of 3-0.
BOARD MEMBER COMMENTS - No Comments
There being no further business to come before the Board, Board Member
Saegesser made the motion to adjourn at 3:27 P.M., second by Board Member Orem,
passing on . e of 3-0. The next meeting is scheduled for February 15, 2018.
Mike Moore, Mayor
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Dale Orem, Board Member
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Bill Saegesser, :44 Member
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Barbara Hollis, Secretary