HomeMy WebLinkAboutjanuary 4, 2018 CITY OF JEFFERSONVILLE
SANITARY SEWER BOARD
MINUTES OF JANUARY 4, 2018
The Sanitary Sewer Board of the City of Jeffersonville, Indiana met in regular
session on Thursday, January 4, 2018 at 3:00 P.M in the City Hall Mayor's Conference
Room. Mayor Moore called the meeting to order at 3:00 P.M. Board Members present
are Mike Moore, Bill Saegesser and Dale Orem. Also present are Utility Director Len
Ashack, Board Attorney Mike Gillenwater, Utility Billing Office Manager Elisha Gibson,
Controller Heather Metcalf, City Engineer Andy Crouch, Utility Communication &
Operations Manager Amy Huffman, City Councilperson Lisa Gill, Jorge Lanz and Josh
Hillman representing Jacobi, Toombs, and Lanz, John Herriford representing Strand,
Lenin Kasthuri representing The Lochmueller Group, and Secretary Barbara Hollis.
Board Member Orem made the motion to approve the agenda as presented,
second by Board Member Saegesser, passing on a vote of 3-0.
The minutes of the December 21, 2017 meeting were presented for approval.
Board Member Orem, made the motion to approve the minutes as presented, second
by Board Member Saegesser, passing on a vote of 3-0.
CONTROLLER'S REPORT
Controller Metcalf presented the claim list dated January 4, 2018 in the amount
of $988,107.81. It was noted the majority of the total represents debt payment. Board
Member Saegesser, made the motion to approve the claim list as presented, second by
Board Member Orem, passing on a vote of 3-0.
Manager Gibson presented the Adjustment Certificate dated December 29, 2017
in the amount of $-16,529.27 Sewage, $-283.78 Drainage. Board Member Saegesser
made the motion to approve the Certificate as presented, second by Board Member
Orem, passing on a vote of 3-0.
OLD BUSINESS
Director Ashack reported he feels an agreement, the appraised value plus
relocation expenses, has been made with the property owner of 3005 Crums Lane
regarding the purchase of the property.
January 4, 2018 Sewer Board Minutes Page 2
The offer to purchase the Liters Lift Station Easement is on hold at this time.
NEW BUSINESS
Kevin Taff, on behalf of the developers of Ellingsworth Commons Section 1 B,
appeared before the Board to request gravity sewer capacity for 22 lots Director
Ashack stated he has no problem with this request. Board Member Saegesser made
the motion to approve the capacity as requested, second by Board Member Orem,
passing on a vote of 3-0. Mayor Moore suggested the Board go look at this project as
the development is very impressive.
ENGINEERING REPORTS - No Reports this meeting.
DEPARTMENT REPORT
Director Ashack has asked Jim Ross to prepare a study proposal to investigate
where the odor is coming from at the North Plant Headworks. Director Ashack has
prepared the Federal SEP 5th and Final Annual Report which will be submitted. He is
asking to terminate the reporting requirement. Director Ashack next reviewed the
December 2017 and 2017 Total WWTP Flows.
ATTORNEY COMMENTS
Board Attorney Gillenwater said an agreement has been reached for the property
at 3005 Crums Lane (Crums 2 Lift Station Improvement). The agreement is for
$135,000 plus moving expenses, anything can be removed from the house as it will be
torn down, and possession will be April 1, 2018. Board Member Orem made the motion
to approve the agreement, second by Board Member Saegesser passing on a vote of
3-0. A request will be made to the owner for access to the property prior to April 1.
Board Attorney Gillenwater next reminded the Board of the Mediation that will take place
Monday at 9:30 A.M. for the T&C matter. The Independent Contractor Agreement
between the Sanitary Sewer Board and Barbara Hollis for Secretary duties was
presented. Board Member Saegesser made the motion to approve the contract as
presented, second by Board Member Orem, passing on a vote of 3-0.
BOARD MEMBER COMMENTS
The question was asked about the hierarchy of sewer liens on property. Board
Attorney Gillenwater explained if it is a mortgage foreclose the mortgage holder is first in
line and if it is a tax sale the property is purchased fee of liens.
January 4, 2018 Sewer Board Minutes Page 3
The next meeting is scheduled for February 1, 2018 due to scheduling conflicts.
Following discussion, Board Member Orem made the motion to give approval to pay
claims for invoices up to $10,000 per invoice when the Board is not able to hold a
regular meeting, second by Board Member Saegesser, passing on a vote of 3-0. There
being no further business to come before the Board, Board Member Orem made the
motion to a.jou at 3:18 P.M., second by Board Member Saegesser, passing on a vote
of 3-0. I
Mike Moor•, Mayor
Dale Orem, Board Member
Itti&-i44 SOL),
Bill Saegesser,�l oird Member
ATTEST:
Barbara Hollis, Secretary