HomeMy WebLinkAboutAUGUST 21, 2017 COMMON COUNCIL OF THE CITY
OF JEFFERSONVILLE, INDIANA
August 21, 2017
The Common Council of the City of Jeffersonville, Indiana met in regular session in Room 101, 500
Quartermaster Court,Jeffersonville, Indiana at 7:04 pm, on Monday,August 21, 2017.
Council President Gill along with City Clerk Conlin called the meeting to order at 7:00 pm. Mr. Bobby
Campbell gave the Invocation and Council President Gill asked those in attendance to stand and recite
the Pledge of Allegiance.
ROLL CALL:The roll call was conducted and those present were: Councilperson White, Councilperson
Jahn, Councilperson Maples, Councilperson Hawkins, Council President Gill, Councilperson Owen,
Council Vice President Samuel, and Councilperson Ellis. Councilperson Zastawny was absent from the
proceedings.
MINUTES TO BE APPROVED:
Minutes from the Council Regular Proceedings August 7, 2017—Councilperson Jahn made a motion to
APPROVE with Councilperson Maples seconding, PASSING on a vote, 8-0.
APPROVAL OF THE AGENDA:
Council Vice President Samuel made a motion to APPROVE the agenda as presented with Councilperson
Jahn seconding, PASSING on a vote, 8-0.
CLAIMS TO BE APPROVED:
Heather Metcalf, Controller presented the General Claims List. Councilperson Samuel made a motion to
APPROVE the General Claims with Councilperson Owen seconding, PASSING on a vote, 8-0.
Heather Metcalf, Controller presented the Parks Claims List. One claim is being reduced by$1330.25
bringing the total to $99,435.93. Councilperson White made a motion to APPROVE the Parks Claims with
Councilperson Jahn seconding PASSING on a vote, 8-0.
REPORT OF THE CLERK:
UNFINISHED BUSINESS:
1. Les Merkley—John Kraft—PUBLIC HEARING - 2017-OR-56 An Ordinance for the Vacation of the
Public Way Pursuant to a Petition Filed by Camphire Properties, LLC (Introduced 8/7/17)—Mr.
John Kraft of 126 W. Spring Street New Albany, IN 47150 presented 2017-OR-56. This is the
dead end portion of Fairview. Council President Gill opened the Public Hearing at 7:14 and as no
members of the community came forward to speak for or against the matter the Public Hearing
was closed. Councilperson Samuel made a motion to APPROVE 2017-OR-56 with Councilperson
Owen seconding, PASSING on a vote, 8-0.
2. Vicki Conlin—2017-OR-49 An Ordinance Amending 2016-OR-77, Which Amends 2015-OR-18,
Which Amends 2012-OR-2, Which Amends 2011-OR-49, Which Amends 2009-OR-13, Which
Amends 2008OR-56,An Ordinance Establishing Departmental Petty Cash and/or Cash Change
Fund (Passed on 1st and 2nd 8/7/17)—There have been no changes since the last meeting.
Councilperson Owen made a motion to APPROVE 2014-OR-49 on the third and final reading
with Councilperson Ellis seconding, PASSING on a vote, 8-0.
3. Les Merkley—2017-OR-51 An Ordinance Establishing the Non-Reverting Sidewalk Construction
Fund (Passed on 1st and 2nd 8/7/17)—This is the new fund that will handle all of the
construction and maintenance of the sidewalks. Councilperson Owen made a motion to
APPROVE 2017-OR-51 with Councilperson Jahn seconding, PASSING on a vote,8-0.
4. Les Merkley—2017-OR-52 An Ordinance Amending 2016-OR-1, An Ordinance Establishing
Sidewalk Fee in Lieu Program and Non-Reverting Sidewalk Construction Fund (Passed on 1st and
2nd 8/7/17)— There will still be the program, the funds will transferred over into the Non-
Reverting Sidewalk Construction Fund. Councilperson Jahn made a motion to APPROVE 2017-
OR-52 with Councilperson Hawkins seconding, PASSING on a vote, 8-0.
5. Les Merkley—2017-OR-53 An Ordinance Establishing a Sidewalk Non-Reverting Fund; Repealing
Ordinance 87-OR-18, 93-OR-18, 2000-OR-22 and 2013-OR-1 (Abolishing the Sidewalk
Replacement Program) (Passed on 1st and 2nd 8/7/17)—This abolishes a series of Ordinances
that established the Sidewalk Replacement Fund. Again whatever money is left in here will be
transferred to the new, non-reverting fund that was established tonight. Councilperson Owen
made a motion to APPROVE 2017-OR-53 on the third and final reading with Councilperson Jahn
seconding, PASSING on a vote, 8-0.
6. Heather Metcalf—PUBLIC HEARING 2017-OR-55 An Ordinance of Additional Appropriations
(TABLED 8/7/17)—Council President Gill opened the Public Hearing at 7:19 PM and as no
members of the community came forward to speak for or against the matter the Public Hearing
was closed. Councilperson White made a motion to TABLE 2017-OR-55 until after the budget
discussions. Councilperson Owen seconded. Councilperson White and Councilperson Owens
rescinded their motion and second and Councilperson Owen made a motion to REMOVE from
the agenda with Councilperson Jahn seconding PASSING on a vote, 8-0.
NEW BUSINESS:
1. Peggy Duffy—Update on City Pride and projects—City Pride started in 2004 it was called the
Mayors Pride and Beautification. It is 100%volunteer. This started in 2004 rehabbing medians
on Court Ave. Irrigation was upgraded that next summer from a fundraiser and then in 2005
they started welcome signs. They have partnered with local businesses, they have a great
relationship with Steel Dynamics and Northside Christian. They are responsible for all of the
medians downtown. They typically get$14,000 and then match that with fundraising. On a
baseline, man hours donated are approximately$22,000(at$11 an hour). Tony Decker is
cochairman. They tend to get more out of the group of people because they love the City of
Jeffersonville. Our group is evidence that a lot of people really love this city. We get new
volunteers in and cycle some out. We need to bring more people in. She encouraged the
Council to think about how they could generate more volunteers. One thing that is coming up is
redoing the medians on Court Avenue. They have been having meetings with Planning and
Zoning, Engineering and will be looking for funding for that soon. It is not going to be a $5000.
They would love to have any input.
Council President Gill asked if they had ever thought about having a night time meeting. They
have done that in the past and it did not generate any more volunteers. One of the upcoming
projects is going to be a lot of fun and they are hoping to draw people into that. Just encourage
people to participate.
Councilperson Jahn asked Ms. Duffy to go ahead and send out the presentation. Council
President Gill said she appreciates all of City Pride. Thank you all.
Councilperson Samuel also said he appreciated all of their effort and gave recognition for
starting Public Arts before it was a committee.
2. Scott Hawkins-Jeff Fraternal Order of Police Contract—Councilperson Hawkins commended
everyone's efforts on this. Our Police Department is respected across the State. LivePD
continues to show the professionalism and competency. Mr.Jason Jackson, President of the
FOP was there to answer any questions. Councilperson Owen asked about the amount of days
needed for FOP days. One convention is every other year. They are able to go to these at the
cost of the FOP and gain training that is needed for their yearly hours. These events are not only
great training opportunities but also rejuvenating to their careers. Councilperson Hawkins made
a motion to APPROVE 2017-R-8 with Councilperson White seconding. A roll call was requested.
Councilperson White—Yes
Councilperson Jahn—Yes
Councilperson Maples—Yes
Councilperson Hawkins—Yes
Councilperson Owen—Yes
Councilperson Ellis—Yes
Councilperson Samuel—Yes
Council President Gill—Yes
Final vote, PASSED 8-0.
3. Larry Wilder—2017-OR-57 An Ordinance Mandating Department Heads and City Employees
Refrain from Entering In Long Term Agreements In Violation Of Indiana Statutes Regulating
Budget Process and Budget Funding—As the Council they are the funding body of the City. This
would prevent long term leases that would go beyond the budget year. The City Council would
have the authority to grant permission for multi-year leases but they would have to be a part of
the process and adopt those exceptions. Sewer Board is exempt from this Ordinance.
Councilperson Zastawny asked Mr. Wilder to prepare this and as he is not able to be present
Councilperson Samuel made a motion to TABLE 2017-OR-57 with Councilperson Ellis seconding,
PASSING on a vote, 7-1 with Councilperson White voting against. Councilperson Jahn asked to
see a Resolution concerning this presented at the next meeting as well.
4. Lisa Gill - Letter from River Ridge regarding Capture of Incremental Assessed Value for the River
Ridge Development Authority—This is the letter that needs to be accepted into the record.
Councilperson Owen made a motion to ACCEPT the letter with Councilperson Samuel seconding,
PASSING on a vote,8-0.
5. Les Merkley—2017-R-9 Resolution Approving and Ratifying Interlocal Agreement Between the
City of Jeff and Greater Clark County Schools to Assign a Jeff Police Officer to Corden Porter
School—City Attorney Les Merkley presented 2017-R-9. This is to approve to put a School
Resource Officer at the Corden Porter School. The School Board has already approved the
position for the next school year. Councilperson Owen made a motion to APPROVE 2017-R-9
with Councilperson Jahn seconding, PASSING on a vote, 8-0.
6. Les Merkley—Interlocal Agreement Between the City of Jeff and Greater Clark County Schools to
Assign a Jeff Police Officer to Corden Porter School—No action is needed,this goes with 2017-R-
9.
7. Les Merkley—2017-R-10 Resolution Approving and Ratifying the Interlocal Agreement between
City of Jeff/Clark County/Town of Clarksville—City Attorney Les Merkley presented 2017-R-10.
This is so the Police Department can apply for the JAG grant. Councilperson Owen made a
motion to APPROVE 2017-R-10 with Councilperson Jahn seconding, PASSING on a vote, 8-0.
8. Les Merkley-Interlocal Agreement between City of Jeff/Clark County/Town of Clarksville 2017
Byrne Justice Assistance Grant (JAG) Program Award - No action is needed, this goes with 2017-
R-10.
9. Heather Metcalf—2018 City of Jeffersonville Budget—City Attorney Les Merkley and City
Controller Heather Metcalf presented the 2018 City of Jeffersonville Budget. It is a balanced
budget and revenue neutral. The budget operates on 54.4 million and is based on a projected
revenue of 54.6 million. The changes and increases are highlighted throughout the budget in
yellow. The Council can hold budget hearings as they see necessary and can schedule if they
need to meet with any departments to discuss specific details.
10. Heather Metcalf-2017-OR-58 An Ordinance Transferring Certain Funds within the Same
Department—Councilperson Samuel made a motion to APPROVE 2017-OR-58 with
Councilperson Jahn seconding, PASSING on a vote, 8-0.
11. Heather Metcalf 2017-OR-59 -An Ordinance of Additional Appropriation (Public Hearing
9/5/17)—The animal shelter doesn't currently have a time clock. Councilperson Owen made a
motion to APPROVE 2017-OR-59 with Councilperson White seconding, PASSING on a vote, 8-0.
REPORT OF THE COUNCIL ATTORNEY
Nothing at this time.
DEPARTMENT HEAD REPORTS:
Nothing at this time.
PUBLIC COMMENTS:
None at this time.
COUNCIL COMMENTS:
Councilperson White—Thank you to Mr. Merkley and the Administration for another balanced budget
this year. He is happy to see the Spring Street Master Plan Project and the financing mechanism for it.
He is happy the FOP Contract passed tonight.
Councilperson Jahn—Asked about the next steps for the budget, those will be scheduled. Also looking
forward to Steamboat Nights.
Councilperson Maples—Nothing at this time.
Councilperson Hawkins—We should be seeing something from a developer for a large development on
the corner of Middle Rd. and Port Rd.
Councilperson Owens—Thank you to Jeffersonville FOP 100 and the Local 558 and Chiefs of both
departments. These contracts are well earned and well deserved. We are very appreciative of all that
you guys do.
Councilperson Ellis—Nothing at this time.
Councilperson Samuel—He may not be at the next meeting. His grandson is due close to the date of the
next meeting and he will be traveling for that.
Council President Gill—Please be thinking about the next steps for the budget, if Department Heads are
needed let's work on scheduling that. The next meeting will be moved to Tuesday September 5, 2017
due to Labor Day.
ADJOURNMENT:
Councilperson Owen made the motion to ADJOURN and the meeting adjourned at 9:25 P.M.
APPROVED BY:
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`Lisa Gill, President
ATTEST:
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Vicki Conlin, Clerk