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HomeMy WebLinkAboutAUGUST 21, 2017 COMMON COUNCIL OF THE CITY OF JEFFERSONVILLE, INDIANA August 21, 2017 The Common Council of the City of Jeffersonville, Indiana met in regular session in Room 101, 500 Quartermaster Court,Jeffersonville, Indiana at 7:04 pm, on Monday,August 21, 2017. Council President Gill along with City Clerk Conlin called the meeting to order at 7:00 pm. Mr. Bobby Campbell gave the Invocation and Council President Gill asked those in attendance to stand and recite the Pledge of Allegiance. ROLL CALL:The roll call was conducted and those present were: Councilperson White, Councilperson Jahn, Councilperson Maples, Councilperson Hawkins, Council President Gill, Councilperson Owen, Council Vice President Samuel, and Councilperson Ellis. Councilperson Zastawny was absent from the proceedings. MINUTES TO BE APPROVED: Minutes from the Council Regular Proceedings August 7, 2017—Councilperson Jahn made a motion to APPROVE with Councilperson Maples seconding, PASSING on a vote, 8-0. APPROVAL OF THE AGENDA: Council Vice President Samuel made a motion to APPROVE the agenda as presented with Councilperson Jahn seconding, PASSING on a vote, 8-0. CLAIMS TO BE APPROVED: Heather Metcalf, Controller presented the General Claims List. Councilperson Samuel made a motion to APPROVE the General Claims with Councilperson Owen seconding, PASSING on a vote, 8-0. Heather Metcalf, Controller presented the Parks Claims List. One claim is being reduced by$1330.25 bringing the total to $99,435.93. Councilperson White made a motion to APPROVE the Parks Claims with Councilperson Jahn seconding PASSING on a vote, 8-0. REPORT OF THE CLERK: UNFINISHED BUSINESS: 1. Les Merkley—John Kraft—PUBLIC HEARING - 2017-OR-56 An Ordinance for the Vacation of the Public Way Pursuant to a Petition Filed by Camphire Properties, LLC (Introduced 8/7/17)—Mr. John Kraft of 126 W. Spring Street New Albany, IN 47150 presented 2017-OR-56. This is the dead end portion of Fairview. Council President Gill opened the Public Hearing at 7:14 and as no members of the community came forward to speak for or against the matter the Public Hearing was closed. Councilperson Samuel made a motion to APPROVE 2017-OR-56 with Councilperson Owen seconding, PASSING on a vote, 8-0. 2. Vicki Conlin—2017-OR-49 An Ordinance Amending 2016-OR-77, Which Amends 2015-OR-18, Which Amends 2012-OR-2, Which Amends 2011-OR-49, Which Amends 2009-OR-13, Which Amends 2008OR-56,An Ordinance Establishing Departmental Petty Cash and/or Cash Change Fund (Passed on 1st and 2nd 8/7/17)—There have been no changes since the last meeting. Councilperson Owen made a motion to APPROVE 2014-OR-49 on the third and final reading with Councilperson Ellis seconding, PASSING on a vote, 8-0. 3. Les Merkley—2017-OR-51 An Ordinance Establishing the Non-Reverting Sidewalk Construction Fund (Passed on 1st and 2nd 8/7/17)—This is the new fund that will handle all of the construction and maintenance of the sidewalks. Councilperson Owen made a motion to APPROVE 2017-OR-51 with Councilperson Jahn seconding, PASSING on a vote,8-0. 4. Les Merkley—2017-OR-52 An Ordinance Amending 2016-OR-1, An Ordinance Establishing Sidewalk Fee in Lieu Program and Non-Reverting Sidewalk Construction Fund (Passed on 1st and 2nd 8/7/17)— There will still be the program, the funds will transferred over into the Non- Reverting Sidewalk Construction Fund. Councilperson Jahn made a motion to APPROVE 2017- OR-52 with Councilperson Hawkins seconding, PASSING on a vote, 8-0. 5. Les Merkley—2017-OR-53 An Ordinance Establishing a Sidewalk Non-Reverting Fund; Repealing Ordinance 87-OR-18, 93-OR-18, 2000-OR-22 and 2013-OR-1 (Abolishing the Sidewalk Replacement Program) (Passed on 1st and 2nd 8/7/17)—This abolishes a series of Ordinances that established the Sidewalk Replacement Fund. Again whatever money is left in here will be transferred to the new, non-reverting fund that was established tonight. Councilperson Owen made a motion to APPROVE 2017-OR-53 on the third and final reading with Councilperson Jahn seconding, PASSING on a vote, 8-0. 6. Heather Metcalf—PUBLIC HEARING 2017-OR-55 An Ordinance of Additional Appropriations (TABLED 8/7/17)—Council President Gill opened the Public Hearing at 7:19 PM and as no members of the community came forward to speak for or against the matter the Public Hearing was closed. Councilperson White made a motion to TABLE 2017-OR-55 until after the budget discussions. Councilperson Owen seconded. Councilperson White and Councilperson Owens rescinded their motion and second and Councilperson Owen made a motion to REMOVE from the agenda with Councilperson Jahn seconding PASSING on a vote, 8-0. NEW BUSINESS: 1. Peggy Duffy—Update on City Pride and projects—City Pride started in 2004 it was called the Mayors Pride and Beautification. It is 100%volunteer. This started in 2004 rehabbing medians on Court Ave. Irrigation was upgraded that next summer from a fundraiser and then in 2005 they started welcome signs. They have partnered with local businesses, they have a great relationship with Steel Dynamics and Northside Christian. They are responsible for all of the medians downtown. They typically get$14,000 and then match that with fundraising. On a baseline, man hours donated are approximately$22,000(at$11 an hour). Tony Decker is cochairman. They tend to get more out of the group of people because they love the City of Jeffersonville. Our group is evidence that a lot of people really love this city. We get new volunteers in and cycle some out. We need to bring more people in. She encouraged the Council to think about how they could generate more volunteers. One thing that is coming up is redoing the medians on Court Avenue. They have been having meetings with Planning and Zoning, Engineering and will be looking for funding for that soon. It is not going to be a $5000. They would love to have any input. Council President Gill asked if they had ever thought about having a night time meeting. They have done that in the past and it did not generate any more volunteers. One of the upcoming projects is going to be a lot of fun and they are hoping to draw people into that. Just encourage people to participate. Councilperson Jahn asked Ms. Duffy to go ahead and send out the presentation. Council President Gill said she appreciates all of City Pride. Thank you all. Councilperson Samuel also said he appreciated all of their effort and gave recognition for starting Public Arts before it was a committee. 2. Scott Hawkins-Jeff Fraternal Order of Police Contract—Councilperson Hawkins commended everyone's efforts on this. Our Police Department is respected across the State. LivePD continues to show the professionalism and competency. Mr.Jason Jackson, President of the FOP was there to answer any questions. Councilperson Owen asked about the amount of days needed for FOP days. One convention is every other year. They are able to go to these at the cost of the FOP and gain training that is needed for their yearly hours. These events are not only great training opportunities but also rejuvenating to their careers. Councilperson Hawkins made a motion to APPROVE 2017-R-8 with Councilperson White seconding. A roll call was requested. Councilperson White—Yes Councilperson Jahn—Yes Councilperson Maples—Yes Councilperson Hawkins—Yes Councilperson Owen—Yes Councilperson Ellis—Yes Councilperson Samuel—Yes Council President Gill—Yes Final vote, PASSED 8-0. 3. Larry Wilder—2017-OR-57 An Ordinance Mandating Department Heads and City Employees Refrain from Entering In Long Term Agreements In Violation Of Indiana Statutes Regulating Budget Process and Budget Funding—As the Council they are the funding body of the City. This would prevent long term leases that would go beyond the budget year. The City Council would have the authority to grant permission for multi-year leases but they would have to be a part of the process and adopt those exceptions. Sewer Board is exempt from this Ordinance. Councilperson Zastawny asked Mr. Wilder to prepare this and as he is not able to be present Councilperson Samuel made a motion to TABLE 2017-OR-57 with Councilperson Ellis seconding, PASSING on a vote, 7-1 with Councilperson White voting against. Councilperson Jahn asked to see a Resolution concerning this presented at the next meeting as well. 4. Lisa Gill - Letter from River Ridge regarding Capture of Incremental Assessed Value for the River Ridge Development Authority—This is the letter that needs to be accepted into the record. Councilperson Owen made a motion to ACCEPT the letter with Councilperson Samuel seconding, PASSING on a vote,8-0. 5. Les Merkley—2017-R-9 Resolution Approving and Ratifying Interlocal Agreement Between the City of Jeff and Greater Clark County Schools to Assign a Jeff Police Officer to Corden Porter School—City Attorney Les Merkley presented 2017-R-9. This is to approve to put a School Resource Officer at the Corden Porter School. The School Board has already approved the position for the next school year. Councilperson Owen made a motion to APPROVE 2017-R-9 with Councilperson Jahn seconding, PASSING on a vote, 8-0. 6. Les Merkley—Interlocal Agreement Between the City of Jeff and Greater Clark County Schools to Assign a Jeff Police Officer to Corden Porter School—No action is needed,this goes with 2017-R- 9. 7. Les Merkley—2017-R-10 Resolution Approving and Ratifying the Interlocal Agreement between City of Jeff/Clark County/Town of Clarksville—City Attorney Les Merkley presented 2017-R-10. This is so the Police Department can apply for the JAG grant. Councilperson Owen made a motion to APPROVE 2017-R-10 with Councilperson Jahn seconding, PASSING on a vote, 8-0. 8. Les Merkley-Interlocal Agreement between City of Jeff/Clark County/Town of Clarksville 2017 Byrne Justice Assistance Grant (JAG) Program Award - No action is needed, this goes with 2017- R-10. 9. Heather Metcalf—2018 City of Jeffersonville Budget—City Attorney Les Merkley and City Controller Heather Metcalf presented the 2018 City of Jeffersonville Budget. It is a balanced budget and revenue neutral. The budget operates on 54.4 million and is based on a projected revenue of 54.6 million. The changes and increases are highlighted throughout the budget in yellow. The Council can hold budget hearings as they see necessary and can schedule if they need to meet with any departments to discuss specific details. 10. Heather Metcalf-2017-OR-58 An Ordinance Transferring Certain Funds within the Same Department—Councilperson Samuel made a motion to APPROVE 2017-OR-58 with Councilperson Jahn seconding, PASSING on a vote, 8-0. 11. Heather Metcalf 2017-OR-59 -An Ordinance of Additional Appropriation (Public Hearing 9/5/17)—The animal shelter doesn't currently have a time clock. Councilperson Owen made a motion to APPROVE 2017-OR-59 with Councilperson White seconding, PASSING on a vote, 8-0. REPORT OF THE COUNCIL ATTORNEY Nothing at this time. DEPARTMENT HEAD REPORTS: Nothing at this time. PUBLIC COMMENTS: None at this time. COUNCIL COMMENTS: Councilperson White—Thank you to Mr. Merkley and the Administration for another balanced budget this year. He is happy to see the Spring Street Master Plan Project and the financing mechanism for it. He is happy the FOP Contract passed tonight. Councilperson Jahn—Asked about the next steps for the budget, those will be scheduled. Also looking forward to Steamboat Nights. Councilperson Maples—Nothing at this time. Councilperson Hawkins—We should be seeing something from a developer for a large development on the corner of Middle Rd. and Port Rd. Councilperson Owens—Thank you to Jeffersonville FOP 100 and the Local 558 and Chiefs of both departments. These contracts are well earned and well deserved. We are very appreciative of all that you guys do. Councilperson Ellis—Nothing at this time. Councilperson Samuel—He may not be at the next meeting. His grandson is due close to the date of the next meeting and he will be traveling for that. Council President Gill—Please be thinking about the next steps for the budget, if Department Heads are needed let's work on scheduling that. The next meeting will be moved to Tuesday September 5, 2017 due to Labor Day. ADJOURNMENT: Councilperson Owen made the motion to ADJOURN and the meeting adjourned at 9:25 P.M. APPROVED BY: /�� , `Lisa Gill, President ATTEST: .i : (!O Vicki Conlin, Clerk