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HomeMy WebLinkAboutJULY 24, 2017Jeffersonville Parks Authority Monday, July 24th, 2017 The Jeffersonville Parks Authority Met in a Session in the Mayor's Conference Room , City Hall, Jeffersonville, IN on July 24th, 2017. Members Present: Bill Burns, Ralph Scales, Larry Jordan, Josh Kornberg, Ronald Ellis and Mark Munzer (late arrival). Also Present: Parks Director Paul Northam and attorney Les Merkley. Approval of Agenda Director Northam moved Heather Metcalf to the old business section of the agenda to present the 2018 Parks Budget. Member Kornberg made a MOTION to approve the amended agenda for the July 24th Parks Authority meeting. The motion was seconded by Member Jordan, the motion PASSED on a vote of 5-0. Approval of Minute Member Kornberg made a MOTION to approve the minutes from the June 26th, 2017 Parks Authority meeting. The motion was seconded by Member Jordan, the motion PASSED on a vote of 5-0. OLD BUSINESS - 1) Heather Metcalf- 2018 Budget- Heather Metcalf delivered the 2018 Budget and informed the Parks Authority that the revenue numbers were off in the original budget so they had to make changes, anything that was changed is marked in yellow. And that there are totals at the end of each fund and the total budget amount for 2018 is on page two below the 2018 projected revenue amounts. 2) Paul Northam- Big 4 Usage and Rental Guidelines & WAC Agreement- These were discussed in the last meeting and were approved subject to them being approved at the Redevelopment meeting. Member Scales brought up having a policy for non- profit organizations, Member Kornberg stated that they had discussed adopting a policy for all the parks properties for non — profit organizations. Director Northam stated that they had not included a policy for non- profit organizations in this policy but that they could discuss it in the future and it could be added to each property's guidelines. Member Kornberg made a MOTION to approve the Big 4 Usage and Rental Guidelines. The Motion was seconded by Member Scales, the motion PASSED on a vote of 5-0. Member Ellis made a MOTION to approve the WAC Agreement. The motion was seconded by Member Kornberg, the motion PASSED on a vote of 5-0. 3) Bill Burns- Nachand Fieldhouse Update- Another event is in the works for October 28th that should net another five to seven thousand. So far the goal for the Nachand Fieldhouse is moving along great. Tim- Greenspace- I have broken the team in to a mowing and a landscape division and set schedules to cover all of our areas with exceptions for rain, We also have a project list that is getting smaller. Rikki- WAC- Everything is going well at WAC. Things are organized and always busy. Boise Seminary College is looking into playing games at WAC. We have reservations through October right now and fall leagues are starting now. Paul — Director Report- Nathan Cross has resigned his seat on the board so we will need to make a decision on his seat. At Duffy's Landing we finally got a light on the flag pole, we also got the lights finished at Preservation Park. I've talked to Kim about adding an electrician this coming year. It's in the 2018 budget so we will see what council says. We have ordered a toxic sensor for the chemical room at the Aquatic Center there will be a light on the door and in the manager's office to let them know when it is at unsafe fume levels. REPORTS AND COMMENTS - 1) Parks Attorney Report- Les Merkley- None 2) Parks Authority Member Comments - Member Kornberg- There was a piece at the pool on the kids feature, was that fixed? Nikki responded we have a quote for a new feature but for the moment we have removed the two slides and anchored the part that was popping up down. Director Northam stated that after speaking with Heather Metcalf in Finance he decided not to put it in the budget for 2018 but to go to council and ask for the money for a new feature separately. Motion to ADJOURN at 6:39pm APPROVED: / W Bill Burns, Parks Board President Respectfully Submitt d By: Heather Pennington Mayor Moore stated that he doesn't come to the Parks Authority meetings often but he really appreciates what everyone has done especially with the Nachand Fieldhouse. We wouldn't be here without all of your hard work. NEW BUSINESS - 1) Kovert Hawkins- Matt Gullo- Parks signage was tabled and Matt Gullo discussed the public meeting that is being held on August 16th 2018 at 7:00pm for Ellingsworth Commons Subdivision. When the property was bought they didn't;;t know that the city was thinking about a Vissing Park expansion but when Mr. Blankenbaker was approached he was intrigued with the idea of having a subdivision with an a park and extensive trail system. The wooden walking trails connect at Vissing Park Road, Middle Road and 101h Street. This type of project is not done in Indiana but is popular in Florida, the West Coast and is being done in Louisville. 2) Paul Northam- Copier Contract Addition- Last month the board approved the copier contract and then Paul's copier broke so we need to add another one on the contract for his office. It's a Brother 9570. Member Kornberg made a MOTION to approve the addition of the copier for Paul's office. The motion was seconded by Member Munzer, the motion PASSED on a vote of 6-0. DIRECTOR'S REPORT - Manager Reports- Sara- Special Events- Special Events budget projected $90,000.00 but it was actually $90,750.00, some of this was dedicated to the Ice Rink but now that will be moved to the other events. We are in a good position with the budget. The Riverstage season is going very well with record crowds this year. This coming weekend we are looking forward to Beauty and the Beast. Dave- City Partnership- We are at $321,66.00 to date and growing year to year, the partners are at the events and are giving good reviews and are excited about the growth that is happening in the city. Dawn- Public Art Admin- I have three artisan agreements that need approval, they will be making two crosses between the two nights and then they will be leaving the crosses behind for Southeast Christian Church who is bringing volunteers to help us on Saturday. The lanterns are happening the weekend on Saturday 10 to 2 is the kickoff of 4 meetings. Water tank progress is coming, it is slated to start on August 7th Member Jordan made a MOTION to approve the Artisan Agreements for Steamboat Nights. The motion was seconded by Member Kornberg, the motion PASSED on a vote of 6-0. Nikki- Aquatic Center & Ken Ellis- Attendance is going steady. New to Jeff this is an outdoor diving team, they have hired a coach and are now running a team sheet. Bingo in the Park was a big hit 10 signed up and then 42 showed up.