HomeMy WebLinkAboutJULY 24, 2017Jeffersonville Parks Authority
Monday, July 24th, 2017
The Jeffersonville Parks Authority Met in a Session in the Mayor's Conference Room , City Hall,
Jeffersonville, IN on July 24th, 2017. Members Present: Bill Burns, Ralph Scales, Larry Jordan, Josh
Kornberg, Ronald Ellis and Mark Munzer (late arrival). Also Present: Parks Director Paul Northam and
attorney Les Merkley.
Approval of Agenda
Director Northam moved Heather Metcalf to the old business section of the agenda to present the 2018
Parks Budget.
Member Kornberg made a MOTION to approve the amended agenda for the July 24th Parks Authority
meeting. The motion was seconded by Member Jordan, the motion PASSED on a vote of 5-0.
Approval of Minute
Member Kornberg made a MOTION to approve the minutes from the June 26th, 2017 Parks Authority
meeting. The motion was seconded by Member Jordan, the motion PASSED on a vote of 5-0.
OLD BUSINESS -
1) Heather Metcalf- 2018 Budget- Heather Metcalf delivered the 2018 Budget and informed the
Parks Authority that the revenue numbers were off in the original budget so they had to make
changes, anything that was changed is marked in yellow. And that there are totals at the end of
each fund and the total budget amount for 2018 is on page two below the 2018 projected
revenue amounts.
2) Paul Northam- Big 4 Usage and Rental Guidelines & WAC Agreement- These were discussed in
the last meeting and were approved subject to them being approved at the Redevelopment
meeting. Member Scales brought up having a policy for non- profit organizations, Member
Kornberg stated that they had discussed adopting a policy for all the parks properties for non —
profit organizations. Director Northam stated that they had not included a policy for non- profit
organizations in this policy but that they could discuss it in the future and it could be added to
each property's guidelines.
Member Kornberg made a MOTION to approve the Big 4 Usage and Rental Guidelines. The
Motion was seconded by Member Scales, the motion PASSED on a vote of 5-0.
Member Ellis made a MOTION to approve the WAC Agreement. The motion was seconded by
Member Kornberg, the motion PASSED on a vote of 5-0.
3) Bill Burns- Nachand Fieldhouse Update- Another event is in the works for October 28th that
should net another five to seven thousand. So far the goal for the Nachand Fieldhouse is
moving along great.
Tim- Greenspace- I have broken the team in to a mowing and a landscape division and set schedules to
cover all of our areas with exceptions for rain, We also have a project list that is getting smaller.
Rikki- WAC- Everything is going well at WAC. Things are organized and always busy. Boise Seminary
College is looking into playing games at WAC. We have reservations through October right now and fall
leagues are starting now.
Paul — Director Report- Nathan Cross has resigned his seat on the board so we will need to make a
decision on his seat. At Duffy's Landing we finally got a light on the flag pole, we also got the lights
finished at Preservation Park. I've talked to Kim about adding an electrician this coming year. It's in the
2018 budget so we will see what council says. We have ordered a toxic sensor for the chemical room at
the Aquatic Center there will be a light on the door and in the manager's office to let them know when it
is at unsafe fume levels.
REPORTS AND COMMENTS -
1) Parks Attorney Report- Les Merkley-
None
2) Parks Authority Member Comments -
Member Kornberg- There was a piece at the pool on the kids feature, was that fixed? Nikki
responded we have a quote for a new feature but for the moment we have removed the two
slides and anchored the part that was popping up down. Director Northam stated that after
speaking with Heather Metcalf in Finance he decided not to put it in the budget for 2018 but to
go to council and ask for the money for a new feature separately.
Motion to ADJOURN at 6:39pm
APPROVED: /
W
Bill Burns, Parks Board President
Respectfully Submitt d By:
Heather Pennington
Mayor Moore stated that he doesn't come to the Parks Authority meetings often but he really
appreciates what everyone has done especially with the Nachand Fieldhouse. We wouldn't be
here without all of your hard work.
NEW BUSINESS -
1) Kovert Hawkins- Matt Gullo- Parks signage was tabled and Matt Gullo discussed the public
meeting that is being held on August 16th 2018 at 7:00pm for Ellingsworth Commons
Subdivision. When the property was bought they didn't;;t know that the city was thinking about
a Vissing Park expansion but when Mr. Blankenbaker was approached he was intrigued with the
idea of having a subdivision with an a park and extensive trail system. The wooden walking
trails connect at Vissing Park Road, Middle Road and 101h Street. This type of project is not done
in Indiana but is popular in Florida, the West Coast and is being done in Louisville.
2) Paul Northam- Copier Contract Addition- Last month the board approved the copier contract
and then Paul's copier broke so we need to add another one on the contract for his office. It's a
Brother 9570.
Member Kornberg made a MOTION to approve the addition of the copier for Paul's office. The
motion was seconded by Member Munzer, the motion PASSED on a vote of 6-0.
DIRECTOR'S REPORT -
Manager Reports-
Sara- Special Events- Special Events budget projected $90,000.00 but it was actually $90,750.00, some
of this was dedicated to the Ice Rink but now that will be moved to the other events. We are in a good
position with the budget. The Riverstage season is going very well with record crowds this year. This
coming weekend we are looking forward to Beauty and the Beast.
Dave- City Partnership- We are at $321,66.00 to date and growing year to year, the partners are at the
events and are giving good reviews and are excited about the growth that is happening in the city.
Dawn- Public Art Admin- I have three artisan agreements that need approval, they will be making two
crosses between the two nights and then they will be leaving the crosses behind for Southeast Christian
Church who is bringing volunteers to help us on Saturday. The lanterns are happening the weekend on
Saturday 10 to 2 is the kickoff of 4 meetings.
Water tank progress is coming, it is slated to start on August 7th
Member Jordan made a MOTION to approve the Artisan Agreements for Steamboat Nights. The motion
was seconded by Member Kornberg, the motion PASSED on a vote of 6-0.
Nikki- Aquatic Center & Ken Ellis- Attendance is going steady. New to Jeff this is an outdoor diving
team, they have hired a coach and are now running a team sheet. Bingo in the Park was a big hit 10
signed up and then 42 showed up.