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HomeMy WebLinkAboutAUGUST 7,2 017 COMMON COUNCIL OF THE CITY OF JEFFERSONVILLE, INDIANA August 7, 2017 The Common Council of the City of Jeffersonville, Indiana met in regular session in Room 101, 500 Quartermaster Court,Jeffersonville, Indiana at 7:00 pm, on Monday, August 7, 2017. Council President Gill along with City Clerk Conlin called the meeting to order at 7:00 pm. Mr. Bobby Campbell gave the Invocation and Council President Gill asked the Jeffersonville Little League to come up and lead in reciting the Pledge of Allegiance. Council President Gill then recognized the little league team and the great season they had this year. Council President Gill stated the next order of business would be the recognition of Mr. Andre Shelby. Councilperson Ellis recognized Mr. Shelby with the Resolution 2017-R-7. Mr. Shelby served in the US Navy for 18%years before he was injured during a motorcycle accident which confined him to a wheelchair. In 2016 Andre made the US Paralympic Archery Team. He travelled to Rio and left with a Gold Medal. Mr. Shelby thanked the Council and the Council presented him with a plaque. Mayor Mike Moore was also present and awarded Mr. Shelby with Commodore of the Port award. Jeffersonville is very proud of you and all that you have accomplished. Mr. Shelby's story will also be displayed at Champions Wall. ROLL CALL:The roll call was conducted and those present were: Councilperson White, Councilperson Zastawny, Councilperson Jahn, Councilperson Maples, Councilperson Hawkins, Council President Gill, Councilperson Owen, Council Vice President Samuel, and Councilperson Ellis. MINUTES TO BE APPROVED: Minutes from the Council Regular Proceedings July 24, 2017—Councilperson Ellis made a motion to APPROVE with Councilperson Zastawny seconding, PASSING on a vote, 8-0-1 with Councilperson Jahn abstaining as she was absent during the July 24, 2017 meeting. APPROVAL OF THE AGENDA: Council President Gill said that#26 under New Business needs to be removed. Councilperson Jahn made a motion to APPROVE the agenda with the changes with Councilperson Owens seconding, PASSING on a vote, 9-0. CLAIMS TO BE APPROVED: Heather Metcalf, Controller presented the General Claims List. Councilperson Owen made a motion to APPROVE the General Claims with Councilperson Jahn seconding, PASSING on a vote, 9-0. Heather Metcalf, Controller presented the Parks Claims List. Councilperson Owen said he would like to point out that on page 5 of 7 there is a claim for a portion of the Cardiograph software. This is normally paid elsewhere but this year the departments had to split the cost. Clerk Conlin noted she does not have this contract on file. Councilperson Jahn made a motion to APPROVE the Parks Claims with Councilperson Samuel seconding PASSING on a vote, 9-0. REPORT OF THE CLERK: UNFINISHED BUSINESS: 1. Heather Metcalf—2017-OR-43 An Ordinance Transferring Certain Funds within the Same Department (Passed on 1st and 2nd reading 7/24/17) -There have been no changes since the last meeting. Councilperson Owen made a motion to APPROVE 2017-OR-43 on the second and third reading as amended with Councilperson Maples seconding, PASSING on a vote, 9-0. 2. Len Ashack—Heather Metcalf—PUBLIC HEARING -2017-OR-44 An Ordinance of Additional Appropriations (Passed on 1st and 2nd reading 7/24/17)—There have been no changes since the last meeting. Council President Gill opened the Public Hearing at 7:28 PM and as no members of the community came forward to speak for or against the matter the Public Hearing was closed. Councilperson Owen made a motion to APPROVE 2017-OR-44 with Councilperson Ellis seconding, PASSING on a vote, 9-0. 3. Nathan Pruitt—2017-OR-45 An Ordinance Establishing A Non-Reverting Fund for the Spring Street Master Plan Implementation (Passed on 1st and 2nd reading 7/24/17)— This is the future vision for Spring Street. The intent is to designate and implement the plan and then we can bring in funds specific to this project. Councilperson Zastawny made a motion to APPROVE 2017-OR-45 on the third and final reading with Councilperson White seconding, PASSING on a vote, 9-0. NEW BUSINESS: 1. Keeley Stingel, Exec. Director Homeless Coalition—Homelessness task force Vision 2025. The goal of the task force is to eradicate homelessness in Jeffersonville by 2025. White flag operated this winter and shelters were opened any time the temperature dropped below 35 degrees. Ms. Stingel provided her contact information for the Council. The Coalition now has a physical address and they are working on securing additional funding as well as providing services. Council President Gill said that she and Clerk Conlin met with Ms. Stingel a few weeks ago and she has a great energy and vision. As we are starting to consider budget time evaluate continuing to support this organization. The Council will contact her with any further questions. 2. Les Merkley/John Kraft- PUBLIC HEARING 2017-OR-46 An Ordinance changing the Zoning Map Designation Of A Certain Tract of Property Located at 206 Fairview Ave from R3-N1 (One Reading) Concern the same matter, same business, John Kraft—Mr. Merkley advised that the next three matters all involve the same applicant. The Public Hearings can be combined but these will need to be voted on separately. These come with a favorable recommendation. These are going from Residential to Neighborhood Industrial. Munich Welding is the applicant. Mr. Merkley reminded the Council this matter is just for land use and any further development plans still have to go back before Planning Commission. Councilperson Ellis asked if Munich planned on purchasing the remainder of the residential properties back there. At this time it is just the three before the Council. Council President Gill opened the Public Hearing at 7:43 PM and seeing as no members of the community came forward to speak for or against the matter the Public Hearing was closed. Councilperson Owen made a motion to APPROVE 2017-OR-47 with Councilperson Zastawny seconding, PASSING on a vote, 9-0. 3. Les Merkely/John Kraft PUBLIC HEARING 2017-OR-47 An Ordinance changing the Zoning Map Designation Of A Certain Tract of Property Located at 210 Fairview Ave from R3-N1 (One Reading)—Councilperson Owen made a motion to APPROVE 2017-OR-47 with Councilperson Zastawny seconding, PASSING on a vote, 9-0. 4. Les Merkley/John Kraft PUBLIC HEARING 2017-OR-48 An Ordinance changing the Zoning Map Designation Of A Certain Tract of Property Located at 212Fairview Ave from C2-N1 (One Reading)—See 2017-OR-47 for Public Hearing information. Councilperson Owen made a motion to APPROVE 2017-OR-48 with Councilperson Zastawny seconding, PASSING on a vote,9-0. Councilperson Zastawny asked if they planned on updating the signage out front and that is part of the plan. 5. John Kraft—Introduction for an Ordinance Vacating a Public Way. (NO ACTION NEEDED PUBLIC HEARING 8/21/17 ONE READING ONLY) -This will be coming before the Council during the next meeting. There is no action needed on this tonight. 6. Vicki Conlin—2017-OR-49-An Ordinance Amending 2016-OR-77, Which Amends 2015-OR-18, Which Amends 2012-OR-2, Which Amends 2011-OR-49, Which Amends 2009-OR-13, Which Amends 2008OR-56,An Ordinance Establishing Departmental Petty Cash and/or Cash Change Fund, don't have enough money at times to make change, Ordinance Violations from 100 to 125, and Traffic from 100 t0 200. Clerk Conlin presented 2017-OR-49. Now that the Bureau is collecting more fines it has become increasingly difficult to keep change in the drawers. This will allow the Bureau to operate with a sufficient amount of change. Councilperson Owen made a motion to APPROVE 2017-OR-49 on the first and second reading with Councilperson Jahn seconding, PASSING on a vote,9-0. 7. Les Merkley PUBLIC HEARING- 2017-OR-50 An Ordinance Amending the Jeffersonville Zoning Ordinance (2006-OR-61) to Amend the Downtown Commercial (DC) District Uses in Article 4 and Amend Gas Station Standards in Article 7—This makes some changes and clarifications of definitions. We do not want to have gas station on every corner of an intersection. This allows for a cluster of two but no more than that and they have to be on opposing sides of the road. The Council asked if this would supersede the rule that gas stations have to be more than a mile away from each other or if this would open up that a gas station could go in simply to make a cluster of two. Council President Gill opened the Public Hearing at 8:00 PM and as no members of the community came forward to speak for or against the matter the Public Hearing was closed. The Council would like to see this redone where there is a maximum amount of gas stations in a certain radius and nothing can overrule that. This will go back before Planning and Zoning and be brought back at a later time. Councilperson Samuel made a motion to APPROVE 2017-OR-50 with Councilperson Zastawny seconding, FAILING on a vote, 0-9. 8. Les Merkley—2017-OR-51 An Ordinance Establishing the Non-Reverting Sidewalk Construction Fund—The next three items all go together. We have some issues regarding dealing with the funds for sidewalks. There is an old one that dates back to 1997 that set up the sidewalk replacement program. This will make it to where there is only one fund to fund the sidewalks. Councilperson Hawkins made a motion to PASS 2017-OR-51 on the first and second with Councilperson Jahn seconding, PASSING on a vote, 9-0. 9. Les Merkley—2017-OR-52 An Ordinance Amending 2016-OR-1, An Ordinance Establishing Sidewalk Fee in Lieu Program and Non-Reverting Sidewalk Construction Fund -Councilperson Hawkins made a motion to PASS 2017-OR-52 on the first and second with Councilperson Jahn seconding, PASSING on a vote, 9-0. 10. Les Merkley—2017-OR-53 An Ordinance Establishing a Sidewalk Non-Reverting Fund; Repealing Ordinance 87-OR-18, 93-OR-18, 2000-OR-22 and 2013-OR-1 (Abolishing the Sidewalk Replacement Program)—The money that is in the fund will be transferred into the new fund. This still requires that the money be used for sidewalks. Councilperson Hawkins made a motion to APPROVE 2017-OR-53 with Councilperson Jahn seconding, PASSING on a vote, 9-0. 11. Heather Metcalf—2017-OR-54 An Ordinance of Additional Appropriations (Public Hearing 8/21/17)—Councilperson Owen made a motion to APPROVE 2017-OR-54 on the first and second reading with Councilperson Ellis seconding. Councilperson Zastawny asked if this was due to what was budgeted for Health Insurance not being enough. It is. He asked if this will be enough to finish out the year and it will. 2017-OR-54 PASSED on a vote,9-0. Health Insurance renewals will be coming up soon. 12. Heather Metcalf—2017-OR-55 An Ordinance of Additional Appropriations (Public Hearing 8/21/17)—This is to go into the Spring Street Implementation Plan. These funds would be put in to the non-reverting fund along with the funds that were approved from the last meeting. We anticipate construction starting as soon as construction season starts next year. Council President Gill asked if this meant the cost of this project had come back. It has not. United Consulting is doing that but it is still in negotiation. Councilperson Owen asked if the UEZ was going to put more money in this fund. They will, maybe not in the fund but they will be contributing to the overall project, such as the design phase. Councilperson White said they thing its more advantageous to not put in in the fund since they are a non-profit. The budget has been discussed but not set for UEZ,there is $300,000 for this project. Councilperson Zastawny said he imagines there is the money available but is this the priority. We have other projects that still need to be completed. His understanding is this was going to be done in phases. Council President Gill said that she knows of other needs that are going to be coming before the Council like a brine truck. Councilperson Hawkins said his thought is this would be something that should be discussed at budget time and put in the Administration's budget as opposed to draining EDIT. Councilperson White said we are back up to our 6 million in reserves which is over our target. For the projects that we are not sure how much they will cost we will still have the money to cover those if needed. Councilperson Owen said we may need to revisit the EDIT fund at the end of the year. But he would be in favor of the General Fund Appropriation. He does not think this is a `sidewalk' project, it is much more than that, and it is a planning project. Councilperson Hawkins asked why this isn't being a part of the budget process. Councilperson Owen said he thinks this will be in budget for the next couple of year but that he doesn't know the Administration's plan. Councilperson White said this was not presented as being done in phases. Councilperson Hawkins said he didn't know that approving the Plan would mean that they would be hit for almost a million dollars the next meeting. He is not sure why this is being brought to the front of the line. Councilperson Zastawny said he cannot remember a time they funded a project ahead of knowing the costs. Councilperson White said that they already put$120,000 without knowing the costs. When we budget for 2018 we are not talking about the money we are talking about today. The funds are there, he understands the opposition and what this is a way to confuse the situation so that the project does not get funded. We know it is going to cost more than a million dollars. Councilperson Zastawny said the $120,000 cost came from an estimate from the engineer. Lots of money has been spent downtown. The cost estimates should be coming back in a couple of weeks. Councilperson White asked Nathan Pruitt if this was a priority to the Administration and he said he would like to see it done. He thinks it will take about 3-3.5 million to fully complete the project. Councilperson Hawkins said he things Mr. Pruitt is being put in a very unfortunate situation and this is why it should be done during budget. Councilperson White made a motion to TABLE 2017-OR-55 with Councilperson Owen seconding, PASSING on a vote, 8-1 with Councilperson Hawkins voting against. REPORT OF THE COUNCIL ATTORNEY Thank you to Mr. Merkley for advising when requested this evening. Mr. Wilder had a last minute conference he had to be at. DEPARTMENT HEAD REPORTS: Mr. Nathan Pruitt—There was a filing in his office for Ellingsworth Commons today. Very exciting and can be viewed in Planning and Zoning. The Developer will be holding a Public Meeting soon on August 16, 2017 at 7 PM at the GCCS Administration Building. This is going to be a big development for Jeffersonville. PUBLIC COMMENTS: None at this time. COUNCIL COMMENTS: Councilperson White—Nothing at this time. Councilperson Zastawny—Nothing at this time. Councilperson Jahn—Will be speaking at the AIM conference on a pane during the October 10tH-12th conference. Also she is back from 3 weeks in India. There is a severe drought there for the last three years. Some of the issues they see here are very small in comparison to what she saw while there. Councilperson Maples—Wishing luck to those who are representing Jeffersonville in the Police and Fire games,Amy Wolfe and Josh Stith. Councilperson Hawkins—The FOP contract will be coming before the Council soon, he appreciates everyone's effort in that process. Councilperson Owens—Thank you to Jeffersonville Fire Department for representing Jeff. There has been a Purchase Agreement to redevelop the old American Legion. Councilperson Ellis—Thank you to Paul Northam for helping with the Andre Shelby dedication and thank you to the Council for approving the Resolution. Council President Gill—Please watch your emails, the FOP contract should be going out soon to view before the next meeting. ADJOURNMENT: Councilperson Jahn made the motion to ADJOURN and the meeting adjourned at 8:54 P.M. APPROVED BY: t a Gill, President A T: �^ ^ \ Vicki Conlin, Clerk