HomeMy WebLinkAboutAUGUST 2, 2017 JEFFERSONVILLE DRAINAGE BOARD
REGULAR MEETING
AUGUST 2, 2017
The Jeffersonville Drainage Board met on August 2, 2017 at 5:30 P.M. in the Jeffersonville City
Council Chambers, First Floor, 500 Quartermaster Court, Jeffersonville, Indiana. President Bob Rogge
called the meeting to order with the following in attendance:
BOARD MEMBERS: STAFF:
Bob Rogge Andy Crouch
Grant Morton Matt Bell
Arthur Guepe Kevin Feder
Tom Campbell Nathan Pruitt
Charlie Smith Darren Wilder, Attorney
Steve Gill Patty Rush
Stacy Slaughter
Absent were: Chester King and Rob Burgess
Guests: Lisa Gill, President of City Council
Brian Wallace with Lochmueller Group
APPROVAL OF MINUTES:
President Rogge presented the minutes from July 18, 2017 meeting, asking if there were any
additions or corrections. Mr. Smith made a motion to approve the minutes as presented and seconded
by Mr. Campbell. Motion approved unanimously
OLD BUSINESS: None at this time
NEW BUSINESS:
Mr. Brian Wallace with Lochmueller Group addressed the Board with An Agreement for the
Provision of Limited Professional Services regarding Waverly Road Watershed Study. This project would
consist of the investigation of drainage issues in the vicinity of the Golf View Subdivision in Jeffersonville.
The services to be provided are more specifically set forth as the following:
2.1 Hydrology and Hydraulics Model
2.2 Alternatives Analysis
2.3 Provide report with findings of investigation (includes 2.3.2 Present results to the City
Drainage Board).
The contract document also includes Item 2.4 Services Not Being Provided Under this Agreement.
After discussion from the Board, Mr. Morton made a motion for recommendation of approval to
the Sewer Board on the Waverly Road Agreement in the amount of$28,350 and seconded by Mr. Smith.
Motion approved unanimously
Mr. Brian Wallace with Lochmueller Group addressed the Board with An Agreement for the
Provision of Limited Professional Services regarding Kingsfield Subdivision Flood Mitigation Study.
This project would consist of the investigation of drainage issues in the vicinity of the Kingsfield
Subdivision in Jeffersonville. The services to be provided are as follows:
2.1 Hydrology and Hydraulics Model
2.2 Alternatives Analysis
2.3 Provide report with findings of investigation
The contract document also includes Item 2.4 Services Not Being Provided Under this Agreement.
After discussion from the Board, Mr. Morton made a motion for recommendation of approval to
the Sewer Board on the Kingsfield Subdivision Flood Mitigation Study in the amount of$21,800 and
seconded by Mr. Guepe. Motion approved unanimously
City Engineer Crouch advised the Board that he had received a quote from TRC, LLC in regard to
the Hampton Court Drainage Improvements. He advised that this is the only quote received after
requesting from several different companies. This quote includes all necessary labor, equipment,form
materials and supervision for the scope per the provided sketch and site visit between Mr. Bell and Mike
Stivers provided sketch. The lump sum price was quoted as$35,500. After discussion, Attorney Darren
Wilder advised the quote given to Mr. Bell would have to be prepared as a contract. Mr. Smith made a
motion to recommend to the Sewer Board for approval and seconded by Mr. Guepe.
Motion approved unanimously
PUBLIC COMMENTS:
Mr. David Rainwater at 1512 Waverly Road appeared before the Board in regard to the backup
of water on Waverly Road. He shared a map, which outlined the area and asked what is going to be
done. City Engineer Crouch advised that they are working on some solutions upstream that should
assist in the water backup on Waverly Road.
REPORTS:
City Engineer Crouch met with Mike Griffin, Len Ashack,Jorge Lanz,Josh Darby and Bob Rogge
in regard to 8th and Hopkins Sanitary Sewer and Drainage Improvements. City Engineer Crouch
explained Mr.Ashack would like to proceed with this projects through an SRF loan, in which the
Drainage Board would participate in the payback. He further explained the SRF would be prepared and
submitted as combined funding for this and three other projects. The assembled group requested that
Jacobi,Toombs& Lanz along with Lochmueller Group prepare a Preliminary Engineering Report(PER)
for the four projects listed as follows:
8th Street Combined Sewer Separation
8th and Hopkins Sanitary and Drainage Project
CSO Interceptor Revision
Phosphorus Removal
City Engineer Crouch advised they were looking at 6-9 months in order to get the PER prepared
and approved. This probably would be in the 2019 fiscal year on the loan, which would be the July 2018
time frame. City Engineer Crouch noted the preliminary combined projects estimate at$35 to$38
million.
Lisa Gill, President of the City Council advised a meeting regarding 8th Street project was going to
be held next week. Ms. Gill advised she spoke to the City Council for possible assistance in funding if
there was a shortage.
A joint meeting was held with Mr. Smith, Mr. Guepe, Mr. Bell, and City Engineer Crouch along
with Oak Park. They discussed cooperating on projects that need to be addressed.
CLAIMS:
Mr. Morton reviewed the claims with the Board and made a motion to approve the listed items
in the amount of$34,152.58. The motion was seconded by Mr. Slaughter.
Motion approved unanimously
ADJOURN:
Mr. Gill made a motion to adjourn the meeting at 6:55 P.M. and seconded by Mr. Guepe. Our
next meeting will be held on August 15, 2017 at 5:30 P.M.
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