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HomeMy WebLinkAbout2017 July 10thJeffersonville Public Art Commission Meeting Mayor's Conference Room July 10, 2017 Present: Dawn Spyker Nathan Samuel Deb Henderson Melissa Goforth John McCarthy Paul Northam Susan Harrison Absent: Denise Fraville Malliccaaii Green Vicky Kent Haire Guests: Andy Crouch, Michael Wimmer Nathan Samuel called the meeting to order at 5:32pm John McCarthy moved to accept the minutes from the June 12, 2017 meeting. Deb Henderson seconded the motion. All in attendance were in favor of the motion. Motion passed. Paul noted that musical acts from the June 12, 2017 minutes under the Steamboat Nights discussion said "musical acts at Riverstage." Should be "at the Big 4 Station Park." Minutes will be amended as noted. No motions made. NEW BUSINESS Heuser Hardware RFP Review Dawn gave an overview of the Heuser Hardware Mural RFP. Suggested a $10k stipend. No motion made, but general approval given. Discussion of having Heuser Hardware contribute funding to the piece. Schimpffs did not contribute any funding to their mural. Consensus was to not require payment from Heuser - historic business, public comment reasons given. Dawn presented a photo from Bill at Heuser on what they would like to see, and read a description of the history of Heuser Hardware. Nathan suggested that the chosen artist present a few renderings for the JPAC to choose from. Nathan asked Dawn about whether previous murals were sealed. They were not. The sealing product is very expensive, but perhaps could be completed after all of the murals are complete. Review Current Budget Dawn presented the current 2017 JPAC budget. This budget was created based on reviewing expenses from previous years, back to 2014, as well as working with the Arts Director from Jasper, IN. Nathan commented that from a funding perspective, from the City Council, they started putting in 4% of EDIT dollars directly into the JPAC budget, per ordinance. Also discussed how the budget, funding, grants, and other departments have helped contribute to the Arts budget. Line items were developed from all of these projects, expenses, and grant opportunities. Denise asked questions about tracking of the budget and expenses. Dawn explained where offsets were calculated into the budget from various entities. Nathan explained that every year we try to anticipate expenses and projects, but that throughout every year, another project always arises. In those cases, JPAC has either suggested that another entity pay for the piece, or that it wait until a future year. Some people have noted that the JPAC fund has grown and has 'extra' cash in it, but Nathan explained that we save that up for larger projects later on. Discuss 2018 Projects Dawn explained that the City is currently in budget season, and that we do not need to know specific projects at this moment, but that we are now in the process of developing a budget for JPAC projects. Dawn is looking for ideas for next year. The biggest expense is paying the artists / contractual expenses. Nathan mentioned that Dawn is already identifying grants. Dawn suggested to members that as they hear suggestions from the public for future art installations, that they keep those ideas and thoughts and JPAC would review them toward the end of the year. Dawn asked about Steamboat Nights,a nd mentioned that UEZ is not contributing to it this year. The Steamboat Festival could use funding for the LightBright installation. Asked if JPAC would be willing to fund that project. Deb asked what the Giant LightBrite is - Dawn explained that it is a reusable, actual giant "LightBrite", using clear water bottles with dyed water inside for the colors. Would be made out of acrylic, preferably. Susan asked about using recycled bottles. Discussion regarding types of bottles to be used, storage of the piece, purchasing of the materials. Dawn suggested that it could be (3) 4'X8' sheets of plywood in size. Nathan suggested that it would be nice if we could place it on top of the floodwall storage building for display. Nathan asked about where we are in terms of the budget this year, in looking at whether JPAC could helped fund the LightBrite. Dawn noted that we were under budget on Utility Boxes and a few other projects, haven't spent the $6000 on "Repair and Maintenance". Nathan commented that if we could get the LightBrite built for $3000, could the JPAC fund it. John asked about who would actually build the piece. Dawn mentioned that she'd been contacted by an organization that asked about volunteering; they could deliver and work with it at the festival. John redirected back to "Who" would actually build the piece; he doesn't want Dawn creating it on her time. Dawn mentioned that she would talk to "John" on Thursday night about getting it built. John M. suggested talking to "John" about giving them extra money to build the piece. Dawn - "Material budget up to $3000 plus a stipend of $500?" Nathan - Offer that we tell "John" that we have a budget of $3500, but that it has to be of a certain material and certain size. John would like to give Dawn a certain amount of money to have someone else complete the project. John Moved that JPAC authorize Dawn up to $3500 with Maker for a giant LightBrite. Deb noted that the 2018 budget should have additional funding for a part-time assistant. Nathan stated "noted". Review Sample Placard Dawn passed around a sample placard for utility boxes, bike racks, etc. The larger pieces could be cast placards, perhaps. nathan asked about how many pieces we are looking to place the placard on. Dawn suggested she would work on total amounts. Dawn asked what the members thought about the design. John suggested that it be larger, so that people driving by can read it. Keep the logo, but make it smaller. Maximize the artist name and title of the piece. Nathan asked that Dawn identify pieces and numbers by September's meeting. OLD BUSINESS Sculpture Walk Update Dawn presented the approved sculpture pieces again. She explained the drop-off procedure to the Commission. Dawn stated that she'd encouraged the artists to start sending in invoices so that she can get them paid. Dawn asked if the members would like to choose which piece goes in each location, referencing the map of locations. Discussion ensued of the neighborhood surrounds of each pad location. Ultimately, the discussion lead to to the following suggestions for sculpture placement: 9a - On Middle Road - Closer to Dairy Queen 7a - on Middle Road - Closer to houses, Capital Hills 7b - On Allison Lane - Oak Park Boulevard 8b - On Allison Lane - Near Faith Lutheran Church No motions made, but the above locations were verbally approved by all members. Review Previous Sidewalk Sculpture Submissions Will wait until following meeting. Lantern Making Workshop Update Dawn presented the Lantern Parade and Workshops poster to the Commission. Dawn encouraged all members to show up and help make lanterns. Paul asked questions about samples to be there for example lanterns. Dawn stated that there would be samples available. Dawn mentioned that there will be additional dates to come work on the lanterns at Grey and Wells. Nathan asked about the route for the parade. Paul and Dawn said that Parks is working on it, and Paul gave a suggested route which is around the perimeter of the Big 4 Park. Deb asked about the cost of the lights. John mentioned that there should be some available from $2 - $15. Dawn stated that no candles would be allowed. Registration to participate in the Parade would be required on EventBrite, to know what category people would be entering in. Nathan asked about the Arts Alliance's role - they will be coordinating, and have received a $3000 grant for materials. John stated that his opinion is that they don't want to make money off of people, but just charge enough to cover costs. Paul asked if the schools know about the event. Dawn stated that they do, but that the schools are not back in session yet. She will be pushing it through her contacts soon. ACD Progress - TANK, COMMUNITY GATHERINGS, GREEN SPACE, ART MAKING BUILDING Dawn stated that the contracts for painting the tank have now been officially signed. Will be moving forward soon. Dawn stated that there would be another Community Gathering coming up soon. Illumino will be flying in for the meeting to discuss the glow in the dark sidewalk treatments. Dawn mentioned the Green Space - Depot Space - she is working on getting approval from Jamie Lake through the Redevelopment Commission. Dawn mentioned the Triangle Lot - it was not originally on this years agenda to be completed, but plans have changed and she is moving forward with it quickly. Dawn stated that the Redevelopment Cmmission wanted to go ahead and fund most of the project, and with pending grants the funding should be covered in full. Dawn gave a description of the Lot, and showed the current rendering. Dawn described the umbrellas, grass, trees, games, labyrinth, educational worm, fire trucks, and shade sails. Dawn mentioned that the Fire Museum wants a cafe on the rear of their building. Paul asked about timeline. Dawn suggested that it would be a Spring 2018 completion date. Paul asked about putting some 2017 art into the Triangle Lot. Follow Up City Pride's Magical Garden. Dawn suggested that everyone should go visit. Looking Ahead Dawn gave a brief overview of upcoming dates for the following activities: Sidewalk Sculpture Trail Community Sculptural Lantern making Session at GW Floodwall Mural Live Paul asked about removing hearts at the Big 4 Station. Dawn stated that we would be removing them this week. Paul stated that the Police have given up on finding the lost Yellow Submarine canvas. It will not be recovered. Susan stated that the JPAC would like to have a certificate to hand people for recognition of public beautification projects. Paul mentioned a survey about The Lady. Dawn stated that the City is looking at relocating the Lady to the Triangle Lot. Several people are hesitant about moving it at all, and particularly about moving it to the Triangle Lot. Dawn asked about whether the Commission wanted to put out a survey. Discussion ensued regarding making it part of an "Art Trail" for people to go find it. Nathan suggested that it be allowed to stay where it is. Deb asked about putting in a walking path from the Lady to the Arts District. Andy stated that the area that The Lady is located in does not have right-of-way along the road; he thinks it is private property. Adjournment: Deb motioned to adjourn. John seconded the motion. All members voted in favor of the motion. Motion passed. Adjourned a 6:49pm. Nathan Samuel Chairman