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HomeMy WebLinkAboutJULY 24, 2017 COMMON COUNCIL OF THE CITY OF JEFFERSONVILLE, INDIANA JULY 24, 2017 The Common Council of the City of Jeffersonville, Indiana met in regular session in Room 101, 500 Quartermaster Court,Jeffersonville, Indiana at 7:00 pm, on Monday,July 24, 2017. Council President Gill along with City Clerk Conlin called the meeting to order at 7:00 pm. Mr. Bobby Campbell gave the Invocation and Council President Gill asked those in attendance to recite the Pledge of Allegiance. ROLL CALL:The roll call was conducted and those present were: Councilperson White, Councilperson Zastawny, Councilperson Maples, Councilperson Hawkins, Council President Gill, and Councilperson Ellis. Councilperson Jahn, Councilperson Owen, and Council Vice President Samuel were absent from the proceedings. MINUTES TO BE APPROVED: Minutes from the Council Regular Proceedings July 10, 2017—Councilperson Zastawny made a motion to APPROVE with Councilperson Hawkins seconding, PASSING on a vote, 5-0-1 with Councilperson Maples abstaining as he was absent during the July 10, 2017 meeting. APPROVAL OF THE AGENDA: Councilperson Zastawny made a motion to APPROVE the agenda as presented with Councilperson Maples seconding, PASSING on a vote, 6-0. CLAIMS TO BE APPROVED: Heather Metcalf, Controller presented the General Claims List. There was one change, on page three the claim for KY Truck Sales the account number needs to be changed to have it paid from Repairs and Maintenance. The total is the same. Councilperson Gill reminded Controller Metcalf that the POs need to be signed and completed prior to the credit cards being checked out. Councilperson Zastawny made a motion to APPROVE the General Claims with Councilperson Maples seconding, PASSING on a vote, 6- 0. Heather Metcalf, Controller presented the Parks Claims List. Everything was in order according to Council President Gill. Councilperson Zastawny made a motion to APPROVE the Parks Claims with Councilperson Hawkins seconding PASSING on a vote, 6-0. Controller Metcalf stated she did look into the payroll as requested this last time and everything is in order. REPORT OF THE CLERK: UNFINISHED BUSINESS: 1. Les Merkley- 2017-OR-37 An Ordinance of the City of Jeffersonville, Indiana, Authorizing The Issuance of its Capital Development Tourism Fund Revenue Bond, Series 2017; Authorizing The Solicitation of Competitive Bids For the Purchase Of The Bond; Authorizing The Execution and Delivery On Behalf of the City of A Pledge Agreement Between The City and The Clark-Floyd Counties Convention and Tourism Bureau, In Order To Provide Security And A Source Of Payment For The Bond; And Taking Other Related Action (Passed on 1st reading 7/10/17)— Mr. Merkley emailed the Council a copy of the membership earlier in the day and he has given a copy of it to Clerk Conlin to attach to the copy that is to be signed. Councilperson Hawkins made a motion to AMEND 2017-OR-37 to include exhibit A, with Councilperson Zastawny passing on a vote, 6-0. Councilperson Zastawny made a motion to APPROVE 2017-OR-37 on the second and third reading as amended with Councilperson Maples seconding, PASSING on a vote, 6-0. 2. Len Ashack—2017-OR-38 An Ordinance concerning the refunding by the City of Jeffersonville of all or portions of its Sewage Works Refunding Revenue Bond of 2009 and its Sewage Works Revenue Bonds of 2010, Series B (Taxable Build America Bonds—Direct Pay Options); authorizing the issuance of sewage works refunding revenue bonds for such purposes; providing for the collection, segregation and distribution of the revenues of the sewage works and the safeguarding of the interest of the owners of the sewage works refunding revenue bonds authorized herein; other matters connected therewith; and repealing ordinance inconsistent herewith. (Passed on 1st and 2nd reading 7/10/17)—There is a new page two for 2017-OR-38. It changes the second to last"Whereas" statement to state "refunding bonds". Mr.Ashack reminded the Council this does not increase rates and will save the City money over the years. Councilperson Zastawny made a motion to AMEND 2017-OR-38 with Councilperson White seconding, PASSING on a vote, 6-0. Councilperson Zastawny made a motion to APPROVE 2017-OR-38 as amended on the third and final reading with Councilperson Maples seconding, PASSING on a vote, 6-0. 3. Heather Metcalf—PUBLIC HEARING 2017-OR-41 An Ordinance of Additional—City Controller Metcalf presented 2017-OR-41. There have been no changes since the last meeting. Council President Gill opened the Public Hearing at 7:12 PM and as no members of the community came forward to speak for or against the matter the Public Hearing was closed. Councilperson Ellis made a motion to APPROVE 2017-OR-41 on the third and final reading with Councilperson Zastawny seconding, PASSING on a vote, 6-0. 4. Heather Metcalf- PUBLIC HEARING 2017-OR-42 -An Ordinance of Additional Appropriation (Passed on 1st reading 7/10/17)-City Controller Metcalf presented 2017-OR-42. There have been no changes since the last meeting. Council President Gill opened the Public Hearing at 7:12 PM and as no members of the community came forward to speak for or against the matter the Public Hearing was closed at 7:13 PM. Councilperson White made a motion to APPROVE 2017-OR-42 on the third and final reading contingent upon the Non-Reverting Fund passing later in the evening and this money going to that fund to start the project off. Councilperson Zastawny seconded the motion, PASSING on a vote, 6-0. NEW BUSINESS: 1. Heather Metcalf—2017-OR-43 -An Ordinance Transferring Certain Funds within the Same Department—All of these transfers are within the departments budgets. Councilperson White made a motion to APPROVE 2017-OR-43 on the first and second reading with Councilperson Zastawny seconding, PASSING on a vote, 6-0. 2. Heather Metcalf—2017-OR-44 An Ordinance of Additional Appropriations (Public Hearing August 7, 2017) -This is to cover some events being put on to raise funding for the Nahand Fiedlhouse, they will not be able to spend the money unless the receive it. The other amount is for Planning and Zoning to purchase a new vehicle. Planning and Zoning Director Nathan Pruitt stated the current vehicle is a 1996 Dodge Dakota and it has broken down 3 times this year. It's not always a quick fix and is sometimes out of working order for a couple of weeks at a time. Has not got a specific quote yet. Councilperson White suggested contacting the Jones group as the City purchases a lot of vehicles from there. The amount presented include decal work for the vehicle. Councilperson Maples made a motion to APPROVE 2017-OR-44 with Councilperson White seconding, PASSING on a vote, 6-0. 3. Nathan Pruitt—2017-OR-45-An Ordinance Establishing A Non-Reverting Fund for the Spring Street Master Plan Implementation—This creates a fund that can receive EDIT dollars and the general fund as well as funds from LIEZ, allows collection of funds for only this purpose. Councilperson Zastawny made a motion to APPROVE 2017-OR-45 with Councilperson White seconding, PASSING on a vote, 6-0. REPORT OF THE COUNCIL ATTORNEY Thank you to Mr. Merkley for advising when requested this evening. Mr. Wilder had a last minute conference he had to be at. DEPARTMENT HEAD REPORTS: Mr. Nathan Pruitt—There was a filing in his office for Ellingsworth Commons today. Very exciting and can be viewed in Planning and Zoning. The Developer will be holding a Public Meeting soon on August 16, 2017 at 7 PM at the GCCS Administration Building. This is going to be a big development for Jeffersonville. PUBLIC COMMENTS: None at this time. COUNCIL COMMENTS: Councilperson White—Regarding the Parking Lot at Spring and Market that was discussed last meeting, there is supposed to be an update around November or December. Councilperson Zastawny—Training Camp for NFL starts this week, something to look forward to. Councilperson Maples—Charlestown Pike is currently shut down. He contacted Mr. Miles at the Street Department and it should be back open before schools start this week. He hopes all of the kids have a great school year. Councilperson Hawkins—He met with Oak Park Conservancy. They are having drainage issues, we are going to have to figure out how to budget for those this coming up budget. He is very excited about Ellingsworth Commons. This is the first big scale project and will set the precedent for years to come. We need to make sure it is done correctly. Councilperson Ellis—Mr. Shelby will be here at the next meeting. Ms. Conlin has a draft for the plaque. He would like to get other opinions on it as well from the Council. Clerk Conlin said the Little League team will be here on the 7th to thank the Council for their donation. Council President Gill would like them to lead the Pledge of Allegiance that day. Council President Gill—Mr.Joel Olsen would like to go over some claim information. We have had a high amount of claims. We find out what our renewal is in August. July 31, 2017 at 9 AM there will be an insurance meeting. The next meeting we will have our new photos done,they will arrive at 5:45 to set up so they are finished in time for the meeting to begin at 7. Also National Night Out is August 152 from 6-8 PM. ADJOURNMENT: Councilperson White made the motion to ADJOURN and the meeting adjourned at 7:31 P.M. APPROVED BY: Lisa Gi , President aA T: Vicki Conlin, Clerk