HomeMy WebLinkAboutJULY 20,2017 CITY OF JEFFERSONVILLE
SANITARY SEWER BOARD
MINUTES OF JULY 20, 2017
The Sanitary Sewer Board of the City of Jeffersonville, Indiana met in regular
session on Thursday, July 20, 2017 at 3:00 P.M in the City Hall Mayor's Conference
Room. Mayor Moore called the meeting to order at 3:03 P.M. Board Members present
are Mike Moore, Bill Saegesser and Dale Orem. Also present are Utility Director Len
Ashack, Board Attorney Mike Gillenwater, Utility Office Manager Elisha Gibson,
Controller Heather Metcalf, City Engineer Andy Crouch, City Councilperson Lisa Gill,
Jorge Lanz representing Jacobi, Toombs and Lanz, John Herriford representing Strand
Associates, Adam Dickey representing HMR Engineers, and Secretary Barbara Hollis.
Board Member Orem made the motion to approve the revised agenda, second
by Board Member Saegesser, passing on a vote of 3-0.
The minutes of the July 6, 2017 meeting were presented for approval. Board
Member Saegesser, made the motion to approve the minutes as presented, second by
Mayor Moore, passing on a vote of 3-0.
CONTROLLER'S REPORT
Controller Metcalf presented the claim list dated July 20, 2017 in the amount of
$1,122,166.03. Board Member Saegesser, commenting the majority of the total is for
debt and insurance payments, made the motion to approve the claim list as presented,
second by Board Member Orem, passing on a vote of 3-0.
Manager Gibson presented the Adjustment Certificate dated July 17, 2017 in the
amount of $-34,559.99 Sewage, $-503.22 Drainage and $594.72 Refund. Board
Member Saegesser made the motion to approve the Certificate as presented, second
by Board Member Orem, passing on a vote of 3-0.
OLD BUSINESS
Director Ashack informed the Board that the City Council approved the Refunding
of the 2009 Revenue and 2010 Build America Bonds on the first and second readings.
NEW BUSINESS
Kevin Taft of Blankenbeker and Sons appeared before the Board to request
approval of capacity for 18 lots at Grande Pointe of Quarry Bluff. Director Ashack
approves of the request. Jorge Lanz questioned a prior agreement regarding the taking
July 20, 2017 Sewer Board Minutes Page 2
over of the lift station. Discussion followed with Director Ashack saying it has not as yet
been taken over. This area is in Utica so building permits are not issued by the City of
Jeffersonville. Following all discussion, Board Member Saegesser made the motion to
authorize Director Ashack to sign the capacity permit, second by Board Member Orem,
passing on a vote of 3-0.
Director Ashack has beenapproached by the River Ridge Development Authority
to enter into an Interlocal Cooperation Agreement for use of a truck and trailer used for
hauling heavy equipment (low-boy). The equipment would be used within the River
Ridge boundaries only. Director Ashack does not have a problem with this. Board
Member Saegesser made the motion to table the agreement pending legal review,
second by Board Member Orem, passing on a vote of 3-0.
Director Ashack had a conversation with Jim Calvery of Nicklies Development
regarding lateral connections to the 10th Street Sewers during construction. The fear of
doing the project in house is that construction could be held up. The cost to contract
each connection is $6,100.00 with a potential for 5 connections. The City would pay for
the contract up front and be reimbursed later. Board Member Orem made the motion to
approve the concept to prepare the proper documents, second by Board Member
Saegesser, passing on a vote of 3-0.
City Engineer Crouch, on behalf of the Drainage Board, made a request to begin
the process of canceling the Woodland Court Drainage Improvement contract. Board
Member Saegesser made the motion to request Board Attorney Gillenwater to prepare
the documents, second by Board Member Orem, passing on a vote of 3-0.
Director Ashack presented Jeffersonville Municipal Wastewater Utility Accounting
Report, July 2017 prepared by O.W. Krohn & Associates, LLP, asking the Board to
review for future approval.
Director Ashack is in receipt of an USPFE Engagement Letter for a Standard &
Poor's rating at an up front cost of $19,000. Following discussion, Board Member
Saegesser made the motion to authorize Director Ashack to check with O.W. Krohn and
if approved to go ahead with the Engagement Letter, second by Board Member Orem,
passing on a vote of 3-0.
ENGINEERING REPORTS - No reports this meeting.
DEPARTMENT REPORT
Director Ashack has met with Land Mill regarding the Liters Lift Station Easement
property. There should be a proposal later today or tomorrow. Director Ashack
informed the Board the City Council has approved the Sewer Use Ordinance Revisions
on the first and second readings. The meeting with EPA Headquarters is now
scheduled for August 2, 2017 at 3:30 P.M. Director Ashack distributed the June Monthly
July 20, 2017 Sewer Board Minutes Page 3
Operations Report on CD as well as the WWTP Loadings reports and 2017 Budget/
Expense report.
ATTORNEY COMMENTS - No Attorney Comments
BOARD MEMBER COMMENTS
Board Member Orem was given answers to his questions on a report by
Controller Metcalf.
There being no further business to come before the Board, Board Member Orem
made the motio to adjourn at 3:26 P.M., second by Board Member Saegesser, passing
on a vote of 3- . The next meeting is scheduled for August 3, 2017.
Mike Moor , Mayor
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Dale Orem, Board Member
Bill Saegesser, Bar Member
ATTEST:
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Barbara Hollis, Secretary