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HomeMy WebLinkAboutjuly 5, 2017 JEFFERSONVILLE DRAINAGE BOARD REGULAR MEETING JULY 5, 2017 The Jeffersonville Drainage Board met on July 5, 2017 at 5:30 P.M. in the Jeffersonville City Council Chambers, First Floor, 500 Quartermaster Court,Jeffersonville, Indiana. President Bob Rogge called the meeting to order with the following in attendance: BOARD MEMBERS: STAFF: Bob Rogge Andy Crouch Steve Gill Matt Bell Chester King Kevin Feder Rob Burgess Nathan Pruitt Charlie Smith Darren Wilder, Attorney Grant Morton Patty Rush Arthur Guepe Tom Campbell Stacy Slaughter Guests: Lisa Gill, President of City Council Kevin Taff with Blankenbeker&Son Inc. Jason Copperwaite with Paul Primavera &Associates Inc. Attorney John Kraft with Young, Lind, Endres & Kraft Attorney Alan Applegate with Applegate, Fifer& Pulliam Jamie Lake, Architect with Greater Clark County Schools APPROVAL OF MINUTES: President Rogge presented the minutes from June 20, 2017 meeting, asking if there were any additions or corrections. Mr. Burgess made a motion to approve as presented and seconded by Mr. Guepe. Motion approved unanimously NEW BUSINESS: Kevin Taff with Blankenbeker&Son Inc. addressed the Board in regard to 5101 Shungate Road. This project plan includes construction of a pole barn on a 5 acre site adjacent to the Watson Water Company. City Engineer Crouch reviewed the plans and recommended approval. Mr. Smith made a motion to approve the plans as presented and seconded by Mr. Burgess. Motion approved unanimously President Rogge asked the Board if they wanted to move agenda Item 6 Public Comments to allow discussion from concerned members of the public prior to taking action on the Rock Springs Subdivision plans. Mr. Gill made a motion to move agenda Item 6, Public Comments to New Business agenda item 4D. Motion was seconded by Mr. Burgess. Motion approved unanimously Kevin Taff addressed the Board in regard to Amanda Place Apartments at 3117 Middle Road. The current .25 acre site is vacant. The plans include an apartment building and associated parking lot. City Engineer Crouch stated he had reviewed the drainage plans and noted no concerns as they have met all of the requirements. Mr. Morton made a motion to approve as presented and seconded by Mr. Burgess. Motion approved unanimously Kevin Taff with Blankenbeker&Son Inc. addressed the Board in regard to the River Valley Middle School parking and roadway expansion at 2220 Veterans Parkway. They are requesting 21,200 square feet of addition paved area to reroute bus traffic. The project will also include removal of the tennis courts. A detention basin is proposed to be installed south east of the new parking area which is upstream from the current parking lot. City Engineer Crouch had reviewed the plans with Mr.Taff and their potential downstream impact. He requested a 5" outlet instead of the planned 6" and raising the grade of the area. Mr.Jamie Lake Architect with Greater Clark County Schools advised that their challenge is to meet the Ordinance in place and explained there are no other alternatives to improve the area. Mr. Lake advised they are seeking prompt approval for the project given the new school year will be starting in a month. He further explained the project is intended to increase overall safety for bus traffic and parents dropping off and picking up children. He noted currently cars must park within the roadway along the front of the school. Mr. Lake requested the Board consider approval contingent upon the plans being revised to include the 5" detention basin outlet. He also noted the project just received funding. Mr. Burgess made a motion to table these plans until our next meeting and seconded by Mr. Morton. Voted 8 yes and 1 with President Rogge a no Vote Passed 8 to 1 PUBLIC COMMENTS: Attorney Alan Applegate, representative for the residents, submitted a letter to Attorney Darren Wilder in regard to Drainage Plan Application for Rock Springs Subdivision, a proposed Multi Family development on 10.83 acres on Woehrle Road. The letter is intended to reiterate their objection to approval of the revised drainage plan. Attorney reviewed the contents of the letter and his client's objections of the Board. The following residents also spoke to the Board in regard to their objections to the Rock Springs Subdivision. Marty Chalfant, 2304 St. Andrews Road, waived his time Karen Ellmers, 2304 St.Andrews Road Susan Steward, 2609 St. Andrews Road, waived her time Joan Smith, 2601 St. Andrews Road, signed but nothing to add City Council Member Ed Zastawny, 1710 Nole Drive OLD BUSINESS: Attorney John Kraft representing Developer Jeremie Reed Builders addressed the Board regarding Rock Springs Subdivision.Attorney Kraft advised that they have updated the plans and meet all the requirements of the City Drainage Ordinance. He also stated each of the three plans have been scrutinized more than any other in his 34 years as an Attorney. He stated I agree with Councilman Zastawny in regard to reducing the amount of flow and as you will hear from Mr. Copperwaite this is what occurs with this development. He stated he heard there is a text from City Engineer Crouch indicating that the revised plans meets all the requirements of the Drainage Ordinance. He further stated we are here this evening to ask for the approval of the plans as they have met the requirements of the Drainage Ordinance at this time. Mr. Copperwaite addressed the Board and advised Rock Springs Subdivision has been revised from 19 to 12 lots on the original 10.8 acres. He further noted there are two detention basins to be installed on the site which have been enlarged, above and beyond any previous project he has presented in Jeffersonville. Mr. Burgess made a motion to approve the plans and seconded by Mr. Smith. Mr. Gill stated that based upon the hydraulic study that the Drainage Board had performed and the issues we have downstream, I cannot see myself supporting this project and will not vote to approve the project's drainage plans. Mr. Smith stated that this is a Board has held this applicant to a higher standard. He added the submitted plans do meet the technical requirements of the Board and are in accordance with our ordinance. The vote was taken as follows: No Vote Yes Vote Steve Gill Rob Burgess Stacy Slaughter Charlie Smith Bob Rogge Art Guepe Grant Morton Chester King Tom Campbell Vote 6 to 3 Motion failed Attorney Kraft stated "Mr. President as a point of order you have not taken any official action, you voted against the motion to approve and unless your rules provides otherwise, there has not been a motion to deny granting a permit for this drainage plan." After further discussion, President Rogge responded the Board would take no further action concerning project permits. REPORTS: City Engineer Crouch advised that he and his staff are working on the flooding problems in Kingsfield Subdivision. He advised that they are working on some design issues. Kevin Feder advised that the Annual Conference for Flood Plan Management will be conducted September 6 to 8th in the amount of$565.00. Mr. Morton advised that Mr. Feder has a training budget and these funds can be used for training under MS4. Mr. Burgess made a motion to approve the $565.00 for training, in the event it does not fall under another fund and seconded by Mr. Smith. Motion approved unanimously Council President Gill asked what the status was for the Lancassange Study, as well as the draft drainage ordinance. She added she would like the Board to complete and forward the draft ordinance for review by the City Council yet this year. City Engineer Crouch advised he has forwarded to local engineering firms to get some feedback and sent an e-mail giving them a description what we are doing for the detention. City Engineer Crouch and his staff are still reviewing the ordinances. Mr. Smith advised that everyone interprets the ordinances differently, but I think that everyone agrees that there is a problem with the watershed that impacts Waverly Road. He added the watershed also impacts the Industrial Park and the Woehrle Road area yet to be developed. We obviously hold the developers to a different standard than residents. He further stated this is an issue that we have been dealing with for a long time. Mr. Smith made a motion to make a recommendation to the City Council for a 180 day moratorium on any permits to be granted that would adversely impact the affected watershed identified in the Lochumueller Hydraulic Study. Mr. Smith stated he spoke to his Councilperson and has her support and also spoke to Attorney Darren Wilder.This is to force a solution for this problem area along with the vacant land in that area.The motion was seconded by Mr. Burgess. Motion approved unanimously City Engineer Crouch asked who was going to draft the letter. Mr. Burgess agreed to draft a letter and return it to City Engineer Crouch. Mr. Gill asked in the meantime, do we need to put something together for City Engineer Crouch or Lochmueller? Mr. Burgess asked with the understanding how important this area is, do we suspend or amend the Master Drainage Plan. President Rogge advised it is not necessary, as the Master Drainage Plan makes no commitment to specific projects. President Rogge again questioned City Engineer Crouch concerning the status of the Woodland Court Project,given were are still waiting on the Corp of Engineers permits from the design engineer and easement acquisition. City Engineer Crouch responded he will discuss with Attorney Darren Wilder. He also requested one to two Board members participate in the conversation with Attorney Darren Wilder. President Rogge and Mr. Gill volunteered to join City Engineer Crouch for the meeting with Attorney Darren Wilder. Mr. Smith stated that he put together a meeting with Council President Gill, Councilperson Hawkins, Mr. Guepe, City Engineer Crouch and Oak Park Conservative on July 21"at 6:00 P.M. at Oak Park regarding some drainage issues. President Rogge would like to commend City Engineer Crouch and Karen Phillips in the Sewer Department regarding the analysis and documentation of the River Ridge billing errors. CLAIMS: Mr. Morton reviewed the claims with the Board and made a motion to approve in the amount of$63,705.40. Mr. Gill seconded the motion. Motion approved unanimously ADJORUN: Mr. Morton made a motion to adjourn the meeting at 7:30 P.M. and seconded by Mr. Smith. Our next meeting will be on July 18, 2017. �3'1 C14 S�T' —c President Bob Rogge ATTEST: Patty Ru , creta