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HomeMy WebLinkAboutjune 1, 2017 CITY OF JEFFERSONVILLE SANITARY SEWER BOARD MINUTES OF JUNE 1 , 2017 The Sanitary Sewer Board of the City of Jeffersonville, Indiana met in regular session on Thursday, June 1, 2017 at 3:00 P.M in the City Hall Mayor's Conference Room. Board Member Dale Orem called the meeting to order at 3:00 P.M. Board Members present are Bill Saegesser and Dale Orem. Mayor Mike Moore is absent. Also present are Utility Director Len Ashack, Utility Billing Office Manager Elisha Dale, Controller Heather Metcalf, Board Attorney Mike Gillenwater, City Engineer Andy Crouch, Jorge Lanz and Josh Hillman representing Jacobi, Toombs, and Lanz, Steve Keiber and Jonathan Thomas representing HDR, and Secretary Barbara Hollis. Board Member Saegesser made the motion to approve the agenda, second by Board Member Orem, passing on a vote of 2-0. The minutes of the May 18, 2017 meeting were presented for approval. Board Member Saegesser, made the motion to approve the minutes as presented, second by Board Member Orem, passing on a vote of 2-0. CONTROLLER'S REPORT Controller Metcalf presented the claim list dated June 1, 2017 in the amount of $124,624,58. Board Member Saegesser made the motion to approve the claim list as presented, second by Board Member Orem, passing on a vote of 2-0. Manager Dale presented the Adjustment Certificate dated May 30, 2017 in the amount of $-30,080.24 Sewage, $-94.28 Drainage and $-201.14 Refund. Board Member Saegesser made the motion to approve the Certificate as presented, second by Board Member Orem, passing on a vote of 2-0. OLD BUSINESS - No Old Business NEW BUSINESS Director Ashack called attention to a letter, included in the packet, from Applegate Fifer Pulliam LLC regarding the M. Fine on Spring capacity fee agreement signed in November of 2016. The request is for credit in excess of the amount of the agreement. Director Ashack presented an evaluation of the credit given for prior use. There is an agreement in place. Board Attorney Gillenwater agrees with Director Ashack that there is an existing agreement. At the conclusion of all discussion, Board Member Saegesser made the motion to authorize Board Attorney Gillenwater to send a letter denying the request, second by Board Member Orem, passing on a vote of 2-0. June 1, 2017 Sewer Board Minutes Page 2 Director Ashack had HR advertise for a summer intern to help in the lab. Two applications were received, one from a 16 year old and the other from a High School science teacher. The teacher's objective would be to set up an Intern Program. Director Ashack would like to hire the teacher from June 8 to July 25, 2017 at an hourly rate of $16 to $18 an hour. Following a review of the advantages to this program, Board Member Saegesser made the motion to authorize Director Ashack to extend an offer for an internship for up to $18 an hour, second by Board Member Orem, passing on a vote of 2- 0. DEPARTMENT REPORT Director Ashack notified the Board he has been requested to attend a meeting on June 15th in Washington D.C. with the Federal EPA. He has two questions; should the letter be shared with the State, and should Region 5 be notified of the meeting with headquarters? Flights are available to go in the morning and return in the afternoon. Board Member Saegesser feels Director Ashack and Board Member Orem should attend. He also feels the letter should be shared and Region 5 should be notified. Director Ashack will do and he will also talk with Mayor Moore. The response letter to the EPA regarding FCA was sent May 24, 2017. The appraisals for the Liters Lift Station easement should be in by tomorrow. ENGINEERING REPORTS Josh Hillman presented and reviewed Jeffersonville Sanitary Sewer Projects Status Report, June 1, 2017. DEPARTMENT REPORT (CONTINUED) Director Ashack will ask JTL to put together a Request for Quotes for the Utica Pike Sewer Replacement project. Director Ashack presented a map and pictures of the collapsing lines between manholes at Spring Street and Court Avenue. The lines between the added and existing manholes will be replaced. He will probably do the work on a Sunday. Director Ashack has received word the State has approved the Revised Sewer Use Ordinance Changes. These changes will go to the City Council on June 19, 2017 for approval. Director Ashack sent the Board the Water Treatment Plant Flow report for May 2017. Director Ashack has received a number of calls requesting a waiver of capacity fees in the amount of $19,300.68 for Family Health Center of Clark County. Following discussion, the Board declined to take action on the request. Director Ashack explained he has scrap lumber he needs to get rid of. Board Attorney Gillenwater reviewed the proper process. ATTORNEY COMMENTS Board Attorney Gillenwater informed the Board he has a meeting scheduled for June 15th with the attorney representing T&C Contracting to try to work out an agreement City of Jeffersonville SANITARY SEWER BOARD MEETING AGENDA THURSDAY,JUNE 22,2017 3:00 PM MAYOR'S CONFERENCE ROOM,2ND FLOOR, ROOM 230 CITY HALL,500 QUARTERMASTER COURT,JEFFERSONVILLE,INDIANA 1. CALL TO ORDER BY EXECUTIVE MEMBER 2. ROLL CALL 3. APPROVAL OF AGENDA 4. APPROVAL OFMINUTES 5. CONTROLLER'S REPORT a. Claims to be Approved b. Sewer Adjustments 6. OLD BUSINESS a. None 7. NEw BUSINESS a. Enforcement Response Procedures 8. ENGINEERING REPORTS a. None 9. DEPARTMENT REPORT a. Received IDEM Notice for Land Application Permit b. Haven House Liens c. Liters Lift Station Easement d. Repairs to Spring Street Sewer North of Court Ave. Scheduled for June 25 &26, 2017 e. Utica Pike Sewer Replacement-Request for Quotes Status f. Status on Sewer Use Ordinance Revisions-Council Approved on First Readings g. IWEA Laboratory Award for 2017 h. WWTPs Monthly Reports for May 2017 on CD 10. SEWER BOARD ATTORNEY REPORT a. No Report 11. BOARD MEMBER COMMENTS 12. NEXT MEETING JULY 6,2017 3:OOPM-MAYOR'S CONFERENCE Room 13. ADJOURNMENT June 22 2017 Sewer Board Meeting Agenda June 1, 2017 Sewer Board Minutes Page 3 without mediation prior to the July trial date. The final claim has never been received from T&C. Director Ashack and Jorge Lanz will see that Board Attorney Gillenwater has all the necessary information. BOARD MEMBER COMMENTS - No Board Member Comments There being no further business to come before the Board, Board Member Saegesser made the motion to adjourn at 3:45 P.M., second by Board Member Orem, passing on a vote of 2-0. Due to the meeting in Washington DC, the next meeting is scheduled for J e 22, 2017. Board Attorney Gillenwater will post the required notifications. - K)" ' )'610k, - Mike Mo re, Mayor D le Orem, Board Member WAV.-Ois �axj Bill Saegesser, Bo Member ATTEST: L'J� — �Lp") Barbara Hollis, Secretary