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HomeMy WebLinkAboutMAY 2, 2017 JEFFERSONVILLE DRAINAGE BOARD REGULAR MEETING MAY 2, 2017 The Jeffersonville Drainage Board met on May 2, 2017 at 5:30 P.M. in the City Council Chambers, First Floor, 500 Quartermaster Court,Jeffersonville, Indiana. President Rogge called the meeting to order with the following in attendance: BOARD MEMBERS: STAFF: Bob Rogge Andy Crouch Steve Gill Matt Bell Chester King Kevin Feder Rob Burgess Nathan Pruitt Charlie Smith Darren Wilder, Attorney Grant Morton Patty Rush Arthur Guepe Stacy Slaughter Tom Campbell Guest: Lisa Gill, President of the City Council Josh Hillman with Jacobi,Toombs& Lanz Jennifer Caumnisar-Kern with Accurus Engineering Jason Copperwaite with Primavera and Associates Brian Wallace and Jared Lesser with Lochmueller Group APPROVAL OF MINUTES: President Rogge presented the minutes from April 18, 2017 meeting, asking if there were any additions or corrections. Mr. Burgess made motion to approve the minutes as presented and seconded by Mr. Gill. Motion approved unanimously NEW BUSINESS: President Rogge brought to the attention of the Board that nine members of the public have signed up to speak on the proposed Rock Spring Subdivision. He added during the last meeting a motion was approved to limit the time allowed for each speaker and asked if the Board wished to consider a similar motion. Mr. Morton made motion to have a time limit of 5 minutes for each speaker and seconded by Mr. King. Motion approved unanimously President Rogge advised that the Board is sensitive to the public being present and wishing to speak prior to taking action on the Rock Springs Subdivision project. He further stated Public Comment is Item 6 on the Agenda after the New Business Item 4B Golfview Subdivision H&H Study and Old Business Item 5A Rock Springs Subdivision. He asked if the Board wishes to move items on the Agenda. Mr. Gill asked to have it moved after the presentation of the Golfview Subdivision H&H Study and made motion to move it after Item 4B of New Business. Motion was seconded by Mr. Smith. Mr. Burgess noted for clarification that the motion is to amend the Agenda with Public Comment Item 6 before Old Business Item 5A. President Rogge advised that would be fine. Motion approved unanimously Ms.Jennifer Caumnisar-Kern with Accurus Engineering addressed the Board in regard to American Fuji Seal plan change for the expansion of the existing parking lot at 900 Trey Street in River Ridge. The additions and expansion are at the rear and in the front of the parking lot on the North and South side of the building. She provided a site plan outlining the proposed plan change for the Board. The plans show piping the ditch in front and stated the drainage analysis was shown in the previous plans. City Engineer Crouch advised the Board that the plans had been approved previously but wanted to have these plan changes to come back before the Board for approval of the expansion of the parking lot. Mr. Morton made a motion to approve as presented and seconded by Mr. Burgess. Motion approved unanimously Mr. Brian Wallace and Mr.Jared Lesser from Lochmueller Group addressed the Board in regard to the Golfview Subdivision H&H Study Presentation. This is in regard to the water shed study for the area between Woehrle and Waverly Roads. Mr. Lesser discussed the specific area along St. Andrews Road within the Golfview Estates Subdivision that was described to have flooding issues. He stated the purpose of this study is to evaluate the existing hydraulic capacity of the storm drainage system downstream of the purposed Rock Springs Subdivision development and to assess whether or not additional detention would be beneficial to the downstream drainage system. He displayed a watershed map with the results of the evaluation of the existing drainage system capacity for the Board and the public to review. Mr. Gill asked how the results of this study are affected by our Ordinance. Mr. Gill further stated basically we see that there are some issues with the plan. We went through and had the study done per our Ordinance. What does our Ordinance say when we find that there is an issue and what is our next step? City Engineer Crouch stated that as he understands it is silent on that issue. Mr. Smith asked if the proposed project would improve the issues that we are seeing on the map. Mr. Lesser advised that it would be an improvement in the culvert, but does not solve anything. Mr. Burgess advised that he wanted to follow up on Mr. Gill's question regarding the Ordinance which probably would be a question for Mr. Wilder on its interpretation. He further stated there is no shall or may to guide approval of any projects that are brought before this Board in general. Mr. Wilder advised that the Board should consider if there is any impact that increases or reduces the downstream flow. Mr. Burgess asked if we are trying to get past the plan for the 2/100 storms at the end of the day. He further asked if the project meets the Ordinance, does the Board have the discretion or power to interpret the project in the scope of the public good or does it have to approve the plan if it meets the Ordinance. Mr. Wilder advised that the Board is put in the position that it strongly considers approving but based upon the study and Ordinance there is a lot of technology and questions regarding the 2/ 10/100 year flow. He further stated at this time the Board could consider tabling the vote until they get the information that he has offered to bring back to the Board. Mr. Gill asked City Engineer Crouch to update us on the Ordinance. City Engineer Crouch read part of the Ordinance to the Board. Mr. Gill stated that based on our Ordinance, we would want to include all flow data in the analysis, which will result in additional information for the study. President Rogge requested that Mr. Wallace modify the study report to include the tabular 2/10/100 year storm analysis data and flood impact plan sheets for the entire area from the proposed project site to the Waverly Road and the railroad crossing. Mr. Gill asked City Engineer Crouch if the additional analysis could be performed and added to the study for the Board's consideration at our meeting on May 16`h. Mr. Burgess made motion for the Jeffersonville Drainage Board to accept the Golfview Subdivision H&H Study with the above additions. Motion was seconded by Mr. Morton. Motion approved unanimously PUBLIC COMMENTS: Mr. Daniel Hockersmith, 2309 Arthur Street in Kingsfield Subdivision addressed the Board in regard to flooding at his residence. He had pictures of the flooding and advised he moved there in 2008 and has had flooding in 2009, 2015 and now in 2017. Mr. Hockersmith explained he has tried everything during heavy rains, including disconnecting his sump pump line and discharging the water directly into his yard. He stated he believes the water builds up in the storm line and sump pump drain, and then backs up into his house. City Engineer Crouch will review the area before our next meeting. The following residents were present and spoke to the Board in regard to being against approving the Rock Springs Subdivision. Susan Stewart at 2609 Saint Andrews Road Gary Gilstrip at 2510 Aspen Way Walt McCollum at 2609 Saint Andrews Road Joe Baker at 2205 St. Andrews Road Keith D. Mull, Attorney at 2569 Charlestown Road - New Albany Attorney Keith Mull advised the Board he hand delivered a letter to Jeffersonville Drainage Board Attorney Darren Wilder from Attorney Alan Applegate. He explained Attorney Applegate was not able to attend the meeting due to a prior commitment. He described several key points raised within the letter. Mayor Mike Moore addressed the Board and request consideration for this project should include not only the Ordinance, but also use some common sense. Mayor Moore restated he appreciates the growth in Jeffersonville, but consideration must be given to the people that already reside in these areas. He also stated he realizes that there have been problems with drainage in this area and shared his appreciation for the work performed by the Drainage Board on behalf of the citizens of Jeffersonville. OLD BUSINESS: Attorney John Kraft with Young, Linders& Kraft, 126 W. Main Street, New Albany representing Developer Jeremie Reed addressed the Board regarding Rock Spring Subdivision. He stated he wrote quotes down as, "any detention is a benefit, any reduction is a benefit" and this project has both of these items. He further stated Mr. Reed did not cause the problem. The primary issue is off site of this project and this plan meets the Ordinance. I agree with Mayor Moore that you have to use common sense but you also have to follow your Ordinance. The problem downstream is not the cause of this project by the Developer. Jason Copperwaite, Engineer with Primavera and Associates addressed the Board in regard to Rock Springs Subdivision. He advised that as designed, this proposed development will result in making a reduction in regard to drainage issues downstream. He stated the proposed development does meet the requirement of the Ordinance and over designed for detention. He noted that the Board recently approved a subdivision upstream without a hydraulic study as with this project. He further stated that this is not an unusual development and it has been designed over and beyond what the Ordinance requires. This site is zoned as M1 and only one building is allowed on each lot. Mr. Gill made motion to table this project because of additional information requested until the May 16th meeting and seconded by Mr. King. Mr. Burgess objected to the motion along with Mr. Smith advising that they think the Board has received all the information needed. Voted to Table Project Voted not to Table Project President Bob Rogge Mr. Rob Burgess Mr. Steve Gill Mr. Charlie Smith Mr. Chester King Mr. Art Guepe Mr. Grant Morton Mr. Tom Campbell Mr. Stacy Slaughter Voted 6-3 REPORTS: City Engineer Crouch gave each member a Memorandum regarding Assessment of Drainage Fees on Property owned by the Port of Indiana. This is in regard to a request by the Port for refund of at least some part of the drainage fees that were collected from them by the City. City Engineer Crouch will have the specifics at our next meeting. City Engineer Crouch advised that the owner of Elk Golf Run Course has contacted him to see if he can assist with the flooding problem. Mr. Smith suggested the Board meet in a workshop to discuss this opportunity. City Engineer Crouch made a suggestion to have a committee instead of a Workshop. After further discussion among the Board members, Mr. Smith made a motion to have a committee formed with members Mr. Smith, Mr. Morton, Mr. Burgess, and Mr. Campbell along with City Engineer Crouch to meet with the owner of Elk Run Golf Course for solutions to the drainage situation and seconded by Mr. Guepe. Motion approved unanimously CLAIMS: Mr. Morton reviewed the Claims and discussion with the Board. Mr. Morton made motion to approve the Claims in the amount of$50,365.65 and seconded by Mr. King. Motion approved unanimously ADJOURNMENT: Mr. Slaughter made motion to adjourn the meeting at 8:00 P.M. and seconded by Mr. Burgess. Our next meeting will be held on May 16, 2017. U L� President Bob R g ATT Patty R sh, Secre y