HomeMy WebLinkAboutAPRIL 20, 2017 CITY OF JEFFERSONVILLE
SANITARY SEWER BOARD
MINUTES OF APRIL 20, 2017
The Sanitary Sewer Board of the City of Jeffersonville, Indiana met in regular
session on Thursday, April 20, 2017 at 3:00 P.M in the City Hall Mayor's Conference
Room. Mayor Moore called the meeting to order at 3:00 P.M. Board Members present
are Mike Moore, Bill Saegesser and Dale Orem. Also present are Utility Director Len
Ashack, Board Attorney Mike Gillenwater, Utility Billing Office Manager Elisha Dale,
Controller Heather Metcalf, City Engineer Andy Crouch, Councilperson Lisa Gill, Josh
Hillman representing Jacobi, Toombs, and Lanz, Lenin Kasthuri representing The
Lochmueller Group, and Secretary Barbara Hollis.
Board Member Saegesser made the motion to approve the agenda amending it to
add Lack of a Grease Trap as New Business, Item D, second by Board Member Orem,
passing on a vote of 3-0.
The minutes of the April 6, 2017 meeting were presented for approval. Board
Member Saegesser, made the motion to approve the minutes as presented, second by
Board Member Orem passing on a vote of 3-0.
CONTROLLER'S REPORT
Controller Metcalf presented the claim list dated April 20, 2017 in the amount of
$751,066.33. Board Member Orem, remarking $700,000 of the total is for insurance and
debt payments, made the motion to approve the claim list as presented, second by Board
Member Saegesser, passing on a vote of 3-0.
Manager Dale presented the Adjustment Certificate dated April 17, 2017 in the
amount of $-22,555.33 Sewage, $-916.37 Drainage and $14,245.85 Certified. Board
Member Orem, made the motion to approve the Certificate as presented, second by
Board Member Saegesser, passing on a vote of 3-0.
OLD BUSINESS
Director Ashack said there is no need to consider hiring a new employee for
Maintenance above the 25% threshold as the employee hired will be paid within the pay
range schedule.
The Proposal for Rehabilitating Ashbrook Belt Press No. 2 remains tabled.
April 20, 2017 Sewer Board Minutes Page 2
NEW BUSINESS
Director Ashack presented and explained each reallocation in the Proposed 2017
Budget for Jeffersonville Wastewater Department that are due to the reduction in the debt
service requirements of over $1,000,000. The proposed budget is $48,266.65 less than
the original approved budget. Board Member Saegesser made the motion to approve the
revised budget as submitted, second by Board Member Orem, passing on a vote of 3-0.
Kevin Taft of Blankenbeker & Son appeared before the Board with a capacity
request for River Commons. The area was explained. River Commons has received
approval from the Drainage Board. Director Ashack informed the Board the lift station
does have the capacity available. Board Member Orem made the motion to approve the
capacity request, second by Board Member Saegesser, passing on a vote of 3-0.
Director Ashack explained the purchase of an Easement Machine would allow for
the cleaning and servicing of sewers between yards and in back yards. He presented
two quotes saying there are funds available due to the reallocation. The lower bid is for
a machine that is too wide, so he recommends the Prowler Easement Machine. Board
Member Saegesser made the motion to approve the purchase of the Prowler as
recommended, second by Board Member Orem, passing on a vote of 3-0.
The Board was informed there have been issues with Big Ben's BBQ outside of
City Hall. Director Ashack said there is a City Ordinance prohibiting any operation that
causes interference with the operation of a publicly owned treatment plant and sewer
system. Any food preparation operation is required to have a grease trap. A request to
install a grease trap has been made to the property owner and to the operators of Big
Ben's to no avail. Following discussion, it was decided that Board Attorney Gillenwater
will work with Director Ashack on this situation.
ENGINEERING REPORTS - No Reports
DEPARTMENT REPORT
Director Ashack has provided the Operation Data on CD. He has also provided
the CSO Volumes and WWTP Loadings report. All reports match what is provided the
State.
ATTORNEY COMMENTS - No Attorney Comments
BOARD MEMBER COMMENTS - No Board Member Comments
April 20, 2017 Sewer Board Minutes Page 3
There being no further business to come before the Board, Board Member Orem
made the motion to adjourn at 3:15 P.M., second by Board Member Saegesser, passing
on a vote of 3-0. The next meeting is scheduled for May 4, 2017.
Mike Moore, Mayor
Dale Orem, Board Member
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Bill Saegesser, o rd Member
ATTEST:
Barbara Hollis, Secretary