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HomeMy WebLinkAboutMARCH 27, 2017 Jeffersonville Parks Authority Monday March 27th, 2017 The Jeffersonville Parks Authority Met in a Session in the Mayor's Conference Room,City Hall,Jeffersonville, IN on March 27th, 2017. Members Present: Bill Burns, Larry Jordan, Ron Ellis,Josh Kornberg and Ralph Scales. Also Present: Les Merkley and Paul Northam. Approval of Agenda Director Northam tabled#6 and added#1A in Old Business,adding the 2017 board election. Member Kornberg Made a MOTION to approve the amended agenda for the March 27th Parks Authority meeting, motion was seconded by Member Ellis. Motion PASSED with a vote of 5-0. Approval of Minutes Member Kornberg made a MOTION to approve the minutes from the February 21S`, 2017 Parks Authority meeting, the motion was seconded by Member Ellis. Motion PASSED on a vote of 5-0. OLD BUSINESS 1A)Election of President and Vice President of the Parks Authority Board-Member Ellis nominated Bill Burns as the President of the Parks Authority Board. The nomination was seconded by Ralph Scales. Member Ellis made a MOTION to elect Member Burns as the President of the Parks Authority Board the motion was seconded by Member Scales. The motion PASSED on a vote of 5-0. Member Ellis nominated Josh Kornberg as the Vice President of the Parks Authority Board,the nomination was seconded by Member Scales. Member Ellis made a MOTION to elect Member Kornberg as the Vice President of the Parks Authority Board the motion was seconded by Member Scales. The motion PASSED on a vote of 5-0. 1)Burns-Park Rules-President Burns presented the Park Rules for approval by the board. Member Ellis bought up the subject of alcohol being allowed in the parks and the board agreed that they would add no outside alcohol in the parks. This still allows the alcohol sales at games and at Riverstage. Member Kornberg made a MOTION to approve the Park Rules with the amendment of no outside alcohol,the motion was seconded by Member Jordan. The motion was PASSED on a vote of 5-0. 2)Burns-Nachand Work Group-There is going to be a field trip on April the 12`h at 6:30 everyone is welcome to come and see what we would like to accomplish. 3)Northam-Conflict of Interest Disclosure-It's the duty of the board of public works to approve this but I spoke with Les Merkley and he stated that it needed to be brought here for the board's approval. Tim McCoy is the new Green space Manager and he is also the owner of McCoy Nursery and Landscaping he is able to get us a lower than wholesale pricing on mulch and plants. We will still receive the three quotes but one of them will be from Tim and I will then go with the lowest price. Member Kornberg made a MOTION to approve the Conflict of Interest Disclosure for Tim McCoy,the motion was seconded by Member Jordan. The motion was PASSED on a vote of 5-0. 4) Northam-Abbey Road Contract-The original contract was signed Previous but it was sent to Abbey Road for their signature and they made change and sent it back so we need to s^gn the newest version. Member Kornberg made a MOTION to approve the new Abbey Road contract,the motion was seconded by Member Ellis. The motion PASSED on a vote of 5-0. 5) Northam-Abbey Road Agreement-Les had concerns with being able to get out of the contract if the Indiana Tourism Bureau pulled the money but they have agreed to contract with us for$50,000.00 a year beginning in 2017. Member Kornberg made a MOTION to approve the Abbey Road Agreement with the Indiana Tourism Bureau,the motion was seconded by Member Ellis. The motion PASSED on a vote of 5-0. 6) Northam-Steamboat Nights Committee-Director Northam stated that he had spoken with Les Merkley and they didn't see why there needed to be a resolution for the committee members but that the board could appoint members as they saw fit. Member Kornberg made a MOTION to approve the Steamboat Committee,the motion as seconded by Member Scales. The motion PASSED on a vote of 5-0. 7) Northam-Concession Vending-Previously it had been discussed hiring a person or company to run the concession for us at Vissing Part and the pool and we had decided to go with Dogs on the Run but then they had to decline the invitation at the last minute so I think that for this year we should continue as we normally do and then in the fall start looking for a person or company to start running the concessions. Member Jordan asked if the issue with the credit card readers had been handled,which it has now been set up with the new bank. Member Kornberg asked how long the agreement with the CCSA over their concessions was for, Director Northam stated that there was not an end date on the Agreement with was as long as They held up their end of the Agreement. Member Jordan made a MOTION to approve the hiring of staff through the city as in past years,the motion was seconded by Member Ellis. The motion was PASSED by a vote of 5-0. 8)Simpson-Riverstage Contracts-Sara Simpson presented the Riverstage contracts for board approval. Member Kornberg made a MOTION to approve the Riverstage contracts,the motion as seconded by Member Jordan. The motion was PASSED on a vote of 5-0. NEW BUSINESS- 1) Northam-City Partnership Agreement-There was discussion on when and at what percentage the rest of the sponsorships that Dave Simpson had brought in before the end of contract and his hiring at the City of Jeffersonville. Member Kornberg suggested just paying out all of the payments including the ones being received next year this year. Les Merkley stated that the commission should be paid when the money is received. This topic was tabled until the issue could be looked into more. 2) Northam-Riverstage&City Partnership Video- There are five different packages that were available from Promedia for the City Partnership and Riverstage to use, Paul and Sara decided on the Package that includes the sponsorship recruitment video and preshow for Riveratage for$3,000.00. Member Kornberg asked if we were going to take them up on the$5,000.00 City-Partnership sponsorship,Sara stated that was only offered if we did all the packages and Member Kornberg stated that it didn't hurt to still ask about including the$5,000.00 sponsorship. Member Kornberg made a MOTION to approve the Promedia;Contract with the$5,000.00 city partnership included,the motion was seconded by Member Jordan. The motion PASSED on a vote of 5-0. 3) Northam-Warder Proposals- We sent out three bids for Warder Park and we received two back,one was Baleu was$12,675.00 and Byrnes is$10,950.00 so I'm asking for us to move forward with Byrnes for April to December. Member Kornberg made a MOTION to approve the Byrnes Contract for$10,950.00,the motion was seconded by Member Jordan. The motion was PASSED on a vote of 5-0. 4) Paul Northam-Bench Memorials-We have had a request for a memorial bench in Port Fulton Park it's for Mike Smith a prior council member's father. They pay$1,200.00 for the bench and then we install it for them at their cost. Member Burns questioned who was responsible if anything happened to bench after instillation such as vandalism or damage. The board decided to discuss it and bring ideas for the new contract to the next meeting. Member Kornberg made a MOTION to approve the Memorial!Bench in Fulton Park,the motion was seconded by Member Jordan. The motion PASSED on a vote of 5-0. 5) Northam-WAC Rules- I printed the rules from Ken Ellis because I see this building being used just like Ken Ellis for Parties,Graduation and Weddings. Ken Ellis Currentlyi rents for$160 for two hours and then $60.00 for each additional hour. The board members then discussed having a monitor for each event that is included in the charge as well as what rate to charge for WAC. The board members decided to charge $200.00 for the first two hour minimum and then$80.00 for each additional hour with a charge for an employee to monitor the event. The board discussed changing the rate at Ken Ellis but decided to table that rate change for now. Member Jordan made a MOTION to approve the WAC Rental Rules,the motion was seconded by Member Ellis. The motion PASSED on a vote of 5-0. i r DIRECTOR'S REPORT 1) Managers Report- Dawn Spyker-The Nachand Fieldhouse Mural is being dedicated on April 6`h. The Sculpture walk winner have been chosen and have been contacted. Nikki Lurding-Discussed the events for the month at Ken Ellis,,the status of the Couch Potato Running club and getting the pool ready for the season with the new hire process already started, she also asked the board to think about adding a new pool feature for children at the pool or finding money to fix the current one that the pool has. Tim McCoy-Discussed the goals of the Green Space team and how is he is currently teaching all of his employees the proper way to weed and landscape. Sara Simpson-Discussed the budget for the holiday events as well as the Easter Egg hunt that is coming up and the Riverstage events that are coming. The summer cnncert series will kick off June 2nd with the Louisville Crashers. Dave Simpson-Discussed the City Partnership program and his goals for the program this year including the Coke program and how far they have come from the beginning. He is meeting with new places every day and asked that if there is anyone who knows of any businesses that we haven't visited please let us know. t 2) Paul Northam Director-The Hall of Champions wall at Big 4 is complete and every year the committee will review the nominated people and chose from none to two. The WAC building is finally completed and looks great. New computers are being installed at the Ken Ellis center. Paul asked if the Parks department could purchase the mini Excavator that the drainage department is selling to help clean the debris on the river. Member Kornberg made a MOTION to approve the purchase of the mini excavator from Drainage for $14,500.00,the motion was seconded by Member Ellis. The motion was PASSED on a vote of 5-0. REPORTS AND COMMENTS- 1) Parks Attorney Report-None 2) Public Comments- None 3) Parks Authority Member Comments-None Motion to ADJOURN at pm APPROVED: v Bill Burns, Parks Board President Res ectFPennin y Submitt By: y L — Heather n