HomeMy WebLinkAboutMarch 21, 2017 JEFFERSONVILLE DRAINAGE BOARD
REGULAR MEETING
MARCH 21, 2017
The Jeffersonville Drainage Board met on March 21, 2017 at 5:30 P.M. in the City Council's
Chambers, First Floor, 500 Quartermaster Court,Jeffersonville, Indiana. President Rogge called the
meeting to order with the following in attendance:
BOARD MEMBERS: STAFF:
Bob Rogge Andy Crouch
Steve Gill Matt Bell
Tom Campbell Kevin Feder
Chester King Nathan Pruitt
Rob Burgess Patty Rush
Charlie Smith
Grant Morton
Arthur Guepe
Absent was Stacy Slaughter
Guest: President of City Council, Lisa Gill
Jason Copperwaite with Paul Primavera &Associates
Josh Hillman with Jacobi,Toombs& Lanz
Rob Huckaby with Stantec
Jonathan Bischof, Supervisor for Drainage
Darren Wilder, Attorney of Law
Marty Calfant at 2304 St. Andrews Drive,Jeffersonville, Indiana
APPROVAL OF MINUTES:
President Rogge presented the minutes from March 7, 2017 meeting, asking if there were any
additions or corrections. Mr. Gill made motion to approve the minutes as presented and seconded by
Mr. Burgess. Motion approved unanimously
OLD BUSINESS:
President Rogge advised the Board he had asked Attorney Darren Wilder to attend the meeting
and be available to directly address member's questions concerning his proposed Legal Service Contract.
As such, he asked the Board to consider moving this follow-up Old Business topic to after Item 6. This
would facilitate acting on the other agenda items more timely. Mr. Burgess made motion to amend the
current agenda as requested by President Rogge. Motion was seconded by Mr. Gill.
Motion approved unanimously
NEW BUSINESS:
Jason Copperwaite with Paul Primavera &Associates addresses the Board in regard to the
parking lot addition for Kiesler Police Supply. The location is 2802 Sable Mill Road off of Hamburg Pike in
the Industrial Park.The parking lot addition will be on the west side of the building. The water drains to
Lick Run and then into Silver Creek. The plan includes expanding an existing detention basin. President
Rogge asked Mr. Copperwaite if all the water drains south to the existing storm pipe and his reply was
yes.
President Rogge noted the plans do not show concrete troughs in the detention basins and
asked if this was the current preference. City Engineer Crouch advised he prefers not to have concrete
troughs. City Engineer Crouch had reviewed the plans and recommended approval. Mr. Burgess made
motion to approve as presented and seconded by Mr. Morton.
Motion approved unanimously
PUBLIC COMMENTS:
Mr. Marty Chalfant at 234 St. Andrews Road was present on behalf of his neighborhood
regarding plans that will be reviewed at our next meeting. Mr. Chalfant advised that the neighborhood
would be attending and is against the plans for duplexes requesting to be approved on Charlestown Pike
and Woehrle Road. Pictures were shown by Mr. Chalfant regarding the 10 acres where water was
running at the culvert through the general area. He asked the Board to take pictures into consideration
before our next meeting. Mr. Gill had already spoken to Mr. Chalfant and voiced some concerns for
that area.
OLD BUSINESS:
Attorney Darren Wilder was present to answer any questions that the Board might have
concerning his proposed Legal Services Contract. Attorney Wilder outlined the Basic Contract Services,
Payment, Hourly Billing Rate and Drainage Board Is Not Excusive Client. Attorney Darren Wilder will
provide Eight (8) hours per month for services at a rate of One Hundred Twenty-Five Dollars ($125.00)
per hour, payable on a monthly basis or as billed. Attorney Wilder advised that he will not be using staff
for the Drainage Board, but will prepare all material himself. After much discussion, Mr. Burgess made
motion to approve the Legal Services Contract for Attorney Darren Wilder effective immediately
pending approval and execution of the contract by the Sewer Board Mr. Smith seconded the motion.
Motion approved unanimously
REPORTS:
City Engineer Crouch and Supervisor Jonathan Bischof spoke to the Board in regard to
equipment. City Engineer Crouch handed out a Drainage Department Equipment Plan. He listed the
Current Equipment Inventory; how many and how they were utilized. City Engineer Crouch proposed
new equipment as follows:
1. Three (3) New Case Excavators from Wilson Equipment—trading in two (2) IHI mini-excavators,
Case backhoe and Case tractor.
2. TV Equipment
3. New Pickup Truck Crew Cab 4X4, replacing Dodge 4-door
4. Single Axle Dump Truck
5. Convert one of the 5500 Dump Trucks to a Service Truck
President Rogge asked City Engineer Crouch to match crews/employees with the vehicles and
equipment. Supervisor Bischof and City Engineer Crouch explained each vehicle, equipment item, and
job and employee title. As for now, City Engineer Crouch explained we do not have a CDL-A qualified
operator but he will be working with Human Resources and the City Council to meet this requirement.
There were a lot of questions and discussions among the Board members. Mr. Morton did advise the
Board that there were sufficient funds in the budget for these purchases. Mr. Burgess made motion to
approve the list equipment without financing at a budget of$285,270. Timing of the new equipment
purchased would be at the discretion of City Engineer Crouch. The vote was as follows:
Yes Vote No Vote
Bob Rogge Steve Gill
Grant Morton Tom Campbell
Arthur Guepe Chester King
Charlie Smith
Rob Burgess Vote 5 Yes—Vote 3 No
Mr. Feder advised the Board that he had received information regarding the 2017 Indiana MS4
Annual Meeting to be held on May 15 & 16, 2017 in Indianapolis. This year's theme is The State of
Indiana Storm Water: Communities Making a Difference. If any Board Members are interested in going
to this meeting, Mr. Feder will make the reservations.
Mr. Feder handed out the SWAC and MS4 Support Contract from Stantec for review from the
Board. A copy was given to Attorney Darren Wilder for review before our next meeting.
City Engineer Crouch handed plans to the Board for review before our next meeting.
CLAIMS:
Mr. Morton reviewed the 2017 Budget& Expenses with the Board. After reviewing all the
claims, Mr. Morton made motion to approve in the amount of$2,947.34 and seconded by Mr. Gill.
ADJOURNMENT: Motion approved unanimously
Mr. Burgess made motion to adjourn the meeting at 7:30 P.M. and seconded by Mr. Smith. Our
next meeting will be held on April 4th, 2017.
President Bob Rogge
ATTEST:
1,x.51
Patty h,Se retary