HomeMy WebLinkAboutMarch 7, 2017 JEFFERSONVILLE DRAINAGE BOARD
MARCH 7, 2017
The Jeffersonville Drainage Board met on March 7, 2017 at 5:30 P.M. in the City Council's
Chambers, First Floor, and 500 Quartermaster Court,Jeffersonville, Indiana. President Bob Rogge called
the meeting to order with the following in attendance:
BOARD MEMBERS: STAFF:
Bob Rogge Andy Crouch
Steve Gill Matt Bell
Tom Campbell Kevin Feder
Chester King Nathan Pruitt
Grant Morton Patty Rush
Charlie Smith
Rob Burgess
Arthur Guepe
Absent was Stacy Slaughter
Guest: President of City Council, Lisa Gill
APPROVE OF MINUTES:
President Rogge presented the minutes from February 21, 2017 meeting, asking if there were
any additions or corrections. Mr. Gill made motion to approve the minutes as presented and seconded
by Mr. Campbell. Motion approved unanimously
OLD BUSINESS:
President Rogge facilitated a follow up discussion regarding approval of Attorney Darren Wilder
at our last meeting contingent upon acceptable compensation fee structures. President Rogge passed
out to each member a partially executed copy of Attorney Mike Gillenwater's contract for the Sewer
Board as an example only. President Rogge and City Engineer Crouch have discussed and reviewed the
contract regarding the structure of cost. Attorney Darren Wilder did submit a fee schedule and
referenced it to the Sewer Board's with some changes. Attorney Wilder submitted a proposal for a ten
(10) hour monthly basic fee for legal serves in the amount of$125.00 hour and this would amount to
$1,250.00 per month. President Rogge discussed with Attorney Wilder that we don't have 10 hours of
meeting time a month and he agreed. Attorney Wilder explained there are frequently issues that
require follow up.
Council President Lisa Gill advised when speaking about the basic hours, as she reviews the
claims,they sometimes have it broken down for emails or other things reviewed and speak to members
of the Board sometimes not included in the flat rate.
Mr. Burgess expressed concerns that the example contract doesn't clarify what is billable time
with respect to the hourly rate. President Rogge advised that this is included in that fee, but he would
consult with Attorney Wilder on how he computes charges by the minute. Mr. Burgess stated that he
thinks if a Board Member reaches out to the attorney regarding a drainage issue,then the Board should
be billed. Any calls or anything past the ten (10) hours, then that would be available. President Rogge
and City Engineer Crouch had concerns regarding the 10 hours and Attorney Wilder advised that other
things are included besides the meetings. However, Mr. Smith requested that he would personally like
to review Attorney Wilder's contract before offering a motion to approve/recommend it to the Sewer
Board for final approval. Mr. Smith did make a motion to authorize President Rogge to communicate to
Attorney Wilder his proposal of$125.00/hour was accepted, but the 10 hours/month basic fee for legal
services was not accepted and should be reduced to 8/hours month. This change was explained a
potential outcome during prior discussion between President Rogge and Attorney Wilder. Mr. Burgess
seconded the motion and requested that the Board be able to review the contract before our next
meeting. Motion approved unanimously
NEW BUSINESS: None
PUBLIC COMMENTS: None
REPORTS:
Mr. Bell and Mr. Feder advised they have been conducting some dye tests in the pipes to see
which direction the water is flowing. This will be a neon green color in the water. This will also show
the connections and where they are located.
Mr. Feder advised that the Contract for Stantec will be available at our next meeting. Mr. Feder
advised he will be speaking at the Home Builders Association on April 13th. There are also plans to be
reviewed before our next meeting.
Mr. Morton inquired about the Lancassange Creek Watershed Study Draft from Mr.Joe Eigel.
This draft was distributed during the previous meeting and was not on the agenda. Mr. Eigel advised
that another draft will be available at a later date.
CLAIMS:
Mr. Morton reviewed the claims with the Board and responded to a question regarding the
36"ASTM HDPE pipe. Mr. Bell advised it was used on Nole Drive. Mr. Morton made motion to approve
the claims in the amount of$37,611.48 and seconded by Mr. King. Motion approved unanimously
ADJOURNMENT:
Mr. Gill made a motion to adjourn the meeting at 6:00 P.M. and seconded by Mr. Burgess. Our
next meeting will be held on March 21, 2017.
President Bob Rogg
ATTEST:
Path Rsh,Secretary