HomeMy WebLinkAboutFEBRUARY 16, 2017 CITY OF JEFFERSONVILLE
SANITARY SEWER BOARD
MINUTES OF FEBRUARY 16, 2017
The Sanitary Sewer Board of the City of Jeffersonville, Indiana met in regular
session on Thursday, February 16, 2017 at 3:00 P.M in the City Hall Mayor's Conference
Room. Mayor Moore called the meeting to order at 3:00 P.M. Board Members present
are Mike Moore, Bill Saegesser and Dale Orem. Also present are Utility Director Len
Ashack, Board Attorney Mike Gillenwater, Utility Billing Office Manager Elisha Dale,
Assistant Controller Yvonne Dowd, City Councilperson Lisa Gill, Josh Hillman
representing Jacobi, Toombs, and Lanz, Adam Dickey representing HMB Engineers,
Bryan Wallace representing The Lochmueller Group, and Secretary Barbara Hollis.
Board Member Saegesser made the motion to approve the agenda, second by
Board Member Orem, passing on a vote of 3-0.
The minutes of the February 2, 2017 meeting were presented for approval. Board
Member Saegesser, made the motion to approve the minutes as presented, second by
Board Member Orem passing on a vote of 3-0.
CONTROLLER'S REPORT
Assistant Controller Dowd presented the claim list dated February 16, 2017 in the
amount of $581,941.55. Board Member Saegesser, remarking most of the total is for
various insurance payments, made the motion to approve the claim list as presented,
second by Board Member Orem, passing on a vote of 3-0.
Manager Dale presented the Adjustment Certificate dated February 13, 2017 in
the amount of $-32,129.86 Sewage, $-1,492.75 Drainage and $98.80 Refund. Board
Member Orem, saying he has had all his questions answered, made the motion to
approve the Certificate as presented, second by Board Member Saegesser, passing on
a vote of 3-0.
OLD BUSINESS
Following review of the requested revisions made to the Construction Standards
by Director Ashack, Board Member Saegesser made the motion to readopt the
Construction Standards, effective today, second by Board Member Orem, passing on a
vote of 3-0.
February 16, 2017 Sewer Board Minutes Page 2
NEW BUSINESS
Kevin Baity, Town of Clarksville Town Manager, appeared before the Board
requesting The Sewer Board to participate financially ($1.5 million) in the Flood Control
Pump Station #5 (Cane Run Pump Station) project. Mayor Moore said there is no need
for a presentation as all know why he is here. Board Member Saegesser made the motion
to deny the request as he sees no justification for the ratepayers. Kevin Baity said he will
be making the same request to the Jeffersonville City Council and the Jeffersonville
Department of Redevelopment, as this is a region problem. Kevin Baity stated he will do
what it takes to protect Clarksville businesses and residents by closing off all inlets which
would cause significant flooding of the 1-65 10th Street exit as well as the area south of
the hospital. Board Member Orem then made the second to the motion to deny, which
passed on a vote of 3-0. Mayor Moore asked Attorney Gillenwater to note that Clarksville
has threatened to flood out Jeffersonville.
Josh Hillman reviewed the bids received for the Cedarview Pump Station
Replacement Project recommending the bid be awarded to Clark Nickles, Inc. with the
low, responsive, responsible bid. Board Member Orem made the motion to award the
Cedarview Pump Station Replacement Project bid to Clark Nickles, second by Board
Member Saegesser, passing on a vote of 3-0.
Alan Applegate, representing KDC Developers, LLC, the developers of Jefferson
Point, appeared before the Board to request a partial termination of a current sewer
easement and granting an easement. Attorney Gillenwater reviewed the situation
recommending Board of Public Works approval as well. Josh Hillman said Jacobi,
Toombs and Lanz has been working with KDC Developers. Following discussion, Board
Member Saegesser made the motion to approve the request contingent upon KDC
executing the easement, Board of Public Works and Engineers approval, second by
Board Member Orem, passing on a vote of 3-0.
ENGINEERING REPORTS
Josh Hillman presented and reviewed Jacobi, Toombs & Lanz, Inc., Jeffersonville
Sanitary Sewer Projects Status Report for February 16, 2017.
DEPARTMENT REPORT
Director Ashack provided a copy of a letter regarding: Legal Authority To Operate
A Pretreatment Program, that has been sent to NPDEs Program Branch, Pretreatment
Program, U.S. EPA, Region 5. This is in regard to the Sewer Use Ordinance changes.
He hopes the letter takes care of the issues. Next Director Ashack explained a letter sent
to BNY Mellon regarding SRF Revenue Bonds Sinking Fund Reconciliation. He thanks
Yvonne Dowd and Heather Metcalf of the Controller's Office for the work involved in
tracking this down. Due to the change of the transfers, Director Ashack will be presenting
a new budget at another meeting. The Operations Report have been provided as well as
other monthly reports.
February 16, 2017 Sewer Board Minutes Page 3
ATTORNEY COMMENTS
Attorney Gillenwater requested approval to make the last payment on the EMC
judgement in the amount of$305,662.02. Board Member Saegesser made the motion to
approve the payment, second by Board Member Orem, passing on a vote of 3-0. .
BOARD MEMBER COMMENTS - No Board Member Comments
ThereBing no f rther business to come before the Board, Board Member Orem
made the f n to adj urn at 3.22 P.M., second by Board Member Saegesser, passing
on a vo yl -
Mike
. The ext meeting is scheduled for March 2, 2017.
M ore, ayor
Dale Orem, Board Member
Bill Saegesser, Bo rd ember
ATTEST-
Barbara Hollis, Secretary