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HomeMy WebLinkAboutFEBRUARY 7, 2017 JEFFERSONVILLE DRAINAGE BOARD February 7, 2017 The Jeffersonville Drainage Board met on February 7, 2017 at 5:30 P.M. in the City Council Chambers, First Floor, and 500 Quartermaster Court,Jeffersonville, Indiana. President Bob Rogge called the meeting to order with the following in attendance: BOARD MEMBERS: STAFF: Bob Rogge Andy Crouch Steve Gill Matt Bell Tom Campbell Kevin Feder Chester King Nathan Pruitt Grant Morton Patty Rush Charlie Smith Rob Burgess Arthur Guepe Stacy Slaughter Guest:Josh Hillman with Jacobi,Toombs& Lanz APPROVAL OF MINUTES: President Rogge presented the minutes from the January 17, 2017 meeting, asking if there were any questions or corrections. Mr. Burgess made motion to approve the minutes as presented and seconded by Mr. Smith. Motion approved unanimously OLD BUSINESS: None NEW BUSINESS: Mr.Josh Hillman with Jacobi,Toombs & Lanz addressed the Board in regard to an office expansion for Life Springs on Sharon Drive. Mr. Hillman explained the project and where they will tie into the existing pipe for drainage. The work would start in about a month and should be completed by the end of summer. City Engineer Crouch had reviewed the plans and stated they meet all the requirements. Mr. Smith made motion to approve contingent upon executing a long term maintenance agreement by the owner. City Engineer Crouch advised the Board that they always require a long term maintenance agreement. Mr. Burgess seconded the motion. Motion approved unanimously PUBLIC COMMENTS: Mr. Billy Price at 2640 Middle Road and Mr. Bill Yarbrough at 2630 Middle Road were present to address the Board. Mr. Price and Mr. Yarbrough had pictures of the area and showed water standing in the ditch. They advised that in front of the residence the ditch holds water and in the summer it stands for weeks. They asked if the ditch slope could be cut down on the homeowner's side or install a pipe and cover with dirt to assist with the flow of the water and mowing. Mr. Bell advised he has reviewed the area and explained it drains to Noah's Ark. Mr. Bell advised that the slope could be cut down as requested. City Engineer Crouch explained his preference against installing any pipe in the area. President Rogge asked Mr. Bell about the right of way. Mr. Bell explained it appears to be adequate, but there possibility of acquiring a temporary easement. Mr. Smith requested that Mr. Bell keep the Board up to date for this area. REPORTS: City Engineer Crouch passed out plans for Kerry Ann Way and Highway 62 which will be on the Agenda for our next meeting. City Engineer Crouch handed out excerpts from the Stormwater Master Plan identifying projects approved by the Board and in various stages of completion. Mr. Smith requested City Engineer Crouch list what projects need to be completed. Mr. Gill requested a time frame for the projects to be completed. President Rogge requested the cost analysis be updated for the two projects that are currently listed in the annual budget. This would give the Board a more accurate projected cost for projects and if they need to free up funds for other projects. City Engineer Crouch agreed to provide the requested updates and respective time frame regarding the Master Plan. City Engineer Crouch advised the Board that he received a renewal commitment from Grantline Nursery who completed the bio-swales maintenance last year and they have a holding price of $13,902.00. Engineer Crouch will bring maintenance contract for review at our next meeting. City Engineer Crouch advised the Board that Attorney Larry Wilder has been appointed for the City Council. It was noted that if anyone has some suggestions on an Attorney for Drainage to turn the names into President Rogge. The Attorney would need to be familiar with drainage and its operation. Mr. Burgess and Mr. Gill had some questions in our previous meeting regarding radios for Drainage workers. Mr. Gill had information that for each purchase of a radio would cost approximately $455.00 and the monthly rent would be $75.00. Mr. Bell advised that Mr. Reardon came back with a counter offer on Woodland property. Mr. Reardon advised that for Two (2) easements he is requesting$25,000. Mr. Morton made motion to offer Mr. Reardon $15,000 for the Two (2) easements and seconded by Mr. Smith. Mr. Bell advised that he would take the counter offer back to Mr. Reardon. Voted 8 with yes and one no vote from Mr. Burgess The question was asked regarding the removal of dirt on Waverly. City Engineer advised that there has been a problem with physically removing the dirt and where to dump without fees or fines. He advised that the Assistant Superintendent Travis Haire advised that possibly the school could take some dirt for playground. The extension for Holmans Lane might be able to assist with some dirt removal. Mr. Kevin Feder advised the Board that they will be getting a visit from CRS for an audit regarding Flood Control. He is preparing all the documentation along with assistance from Lochmueller Group. CLAIMS: Mr. Morton reviewed the claims with the Board and answered questions that some members had regarding Schmpffs. Mr. Burgess made motion to approve the claims in the amount of$50,210.06 and seconded by Mr. Gill. Motion passed unanimously ADJOURN: Mr. Gill made motion to adjourn the meeting at 7:06 P.M. and seconded by Mr. Burgess. Our next meeting will be held on February 21" in the Mayor's Conference Room on the 2nd Floor of City Hall. President Bob o�ge ATTEST: (L Lk— PattyRus ecreta