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Home My WebLink AboutFEBRUARY 9, 2017 COMMON COUNCIL OF THE CITY OF JEFFERSONVILLE, INDIANA SPECIAL MEETING February 9,2017 The Common Council of the City of Jeffersonville, Indiana met in special session in Room 101,500 Quartermaster Court,Jeffersonville, Indiana at 4:30pm,on Tuesday, February 6,2017. Council President Gill along with City Clerk Conlin called the meeting to order at 4:30 pm. Council Vice ROLL CALL:The roll call was conducted and those present were: Councilperson Jahn,Councilperson Maples, President Gill,Council Vice President Samuel,and Councilperson Rodriquez,Councilperson Zastawny, Councilperson Owen and Councilperson Hawkins. New Business: 1. Lisa Gill—2017-OR-�_An Ordinance Amending Ordinance 2016-OR-65 for Appropriations and Tax Rates. Council President Gill opened the Public Hearing on the proposed Ordinance at 4:31 P.M. in regards to the 1782 notice and no one present commented during the Public Hearing. Public Hearing closed at 4:32 P.M. Council President Gill conveyed the special meeting has been noticed more than forty-eight(48) hours. Council President Gill stated the city controller received the noticed on January 31,2017 and brought to the attention of the Council President of$504,716 difference what was submitted and what DLGF sent on the 1782 notice. (1782 Notice attached to these minutes.) The options are to adopt the full amount into the 2017 levy or adopt the rate that was adopted in 2016. After discussion by the Council,Councilperson Zastawny made the motion to SUSPEND THE RULES in anticipation of passing 2017-OR-6 An Ordinance Amending 2016-OR-65 for Appropriation and Tax Rates on all three readings,seconded by Council Vice-President Samuel, passing on a vote 8-0. Councilperson Hawkins made the motion to APPROVE 2017-OR-6 Amending 2016-OR-65 An Ordinance Amending 2016-OR-65 on all three readings and adopting the 2016 Tax Rate,seconded by Council Vice-President Samuel passing on a vote of 8-0. ADJOURNMENT: Council Vice-President Samuel made the motion to Adjourn,seconded by Councilperson Zastawny. Meeting adjourned at 5:11 P.M. Approved by: Lis�Gil President Att Vicki Conlin,Clerk 1782 Notice Budget Year 2017 1030205 JEFFERSONVILLE CIVIL CITY NOTICE OF FINAL BUDGET RECOMMENDATIONS PURSUANT TO IC 6-1.1-17-16(g) This notice sets out by fund the final information proposed for your taxing unit. It includes proposed revenue, levy and budget adjustments that resulted from the application of final assessed values as certified by the county auditor. Cumulative fund rates have been capped based on the calculation required in IC 6-1.1-18-12. Budget adjustments due to circuit breaker credits and reductions in property tax collections must be made by unit officials. Failure by the units to make these adjustments may result in unfunded expenditures. Units must respond to this notice within 10 calendar days with requested changes as specified in IC 6-1.1-17-16(g). Requests for adjustments must be provided to the Department electronically by either emailing your signed response to the Department at 1782Notices@dlgf.in.gov or by fax to(317)232-0178. Your response must be received no later than February 10, 2017 No extension will be granted. If no response is received,the budgets, rates and levies identified in this 1782 Notice will be certified in the final budget order for your county. Questions on this 1782 Notice may be directed to your budget field representative or to the Budget Division of the Department at 1782Notices@dlgf.in.gov. Check the ❑ No changes requested. Appropriate box: ❑ Please make the following changes according to the attached information. I acknowledge receipt of this notice: Signature Email Printed Name Title Date Respond by Email: 1782Notices@dlgf.in.gov Fax: (317) 232-0178 1782 Notice Notes Report 01/31/2017 Pay 2017 11:31AM UNIT NUMBER 1030205 JEFFERSONVILLE CIVIL CITY County 10 0101 GENERAL Budget approved for displayed amount. $28,413,708 Rate reduced due to increased assessed valuation. 0341 FIRE PENSION Budget approved for displayed amount. $1,360,850 0342 POLICE PENSION Budget approved for displayed amount. $928,800 0706 LR&S Budget approved for displayed amount. $450,000 0708 MVH Budget approved for displayed amount. $1,667,150 1303 PARK Budget approved for displayed amount. $2,359,695 Rate reduced due to increased assessed valuation. 2391 CCD Budget approved for displayed amount. $150,000 Rate Approved. 6401 SANITATION Budget approved for displayed amount. $1,791,667 Rate reduced due to increased assessed valuation. 1782 Notice Notes State Board of Accounts now acknowledges receipt of the AFR. Page 1 of 1 Fund Report Pay 2017 1030205 JEFFERSONVILLE CIVIL CITY 01/31/2017 11:31 AM FUND: 0101 FUND: 0341 FUND: 0342 AV: $1,476,569,122 AV: $1,476,569,122 AV: $1,476,569,122 1A. Gross Budget Est 31,913,708 1,360,850 928,800 1 B. Est Prop Cap Impact 3,500,000 0 0 1C. Net Budget Est 28,413,708 1,360,850 928,800 2. Expenditures J1-Dec 15,119,569 616,517 508,471 3. Add App J1 -Dec 400,000 139,000 0 4A.Temporary Loans 0 0 0 4B.Loans Not Pd 12/31 0 0 0 5. TOTAL EST EXP 47,433,277 2,116,367 1,437,271 6. Cash Balance 6/30 8,057,982 616,733 443,245 7. Dec Tax Collection 7,599,546 0 0 8A.Misc Rev Jul-Dec 5,467,924 601,890 470,075 8B.Misc Rev Total 12,157,545 1,200,000 900,000 9. TOTAL FUNDS 33,282,997 2,418,623 1,813,320 10.NET AMT REQ 14,150,280 (302,256) (376,049) 11.Operating Balance 6,886,400 302,256 376,049 12.TOTAL(10+11) 21,036,680 0 0 13A.PTRC 0 0 0 13B.LOIT 0 0 0 14.NET AMT TO RAISE 21,036,680 0 0 15.Levy Excess 0 0 0 16.TAX LEVY 21,036,680 0 0 TAX RATE 1.4247 0.0000 0.0000 FUND: 0706 FUND: 0708 FUND: 1303 AV: $1,476,569,122 AV: $1,476,569,122 AV: $1,476,569,122 1A. Gross Budget Est 450,000 1,667,150 2,809,695 1 B. Est Prop Cap Impact 0 0 450,000 1C. Net Budget Est 450,000 1,667,150 2,359,695 2. Expenditures J1-Dec 256,549 1,269,715 1,543,240 3. Add App J1 -Dec 33,746 10,709 104,675 4A.Temporary Loans 0 0 0 4B.Loans Not Pd 12/31 0 0 0 5. TOTAL EST EXP 740,295 2,947,574 4,457,610 6. Cash Balance 6/30 222,905 2,537,496 1,903,693 7. Dec Tax Collection 0 0 980,843 8A.Misc Rev Jul-Dec 213,974 833,002 87,988 8B.Misc Rev Total 460,645 1,643,316 178,780 9. TOTAL FUNDS 897,524 5,013,814 3,151,304 10.NET AMT REQ (157,229) (2,066,240) 1,306,306 11.Operating Balance 157,229 2,066,240 1,352,995 12.TOTAL(10+11) 0 0 2,659,301 13A.PTRC 0 0 0 13B.LOIT 0 0 0 14.NET AMT TO RAISE 0 0 2,659,301 15.Levy Excess 0 0 0 16.TAX LEVY 0 0 2,659,301 TAX RATE 0.0000 0.0000 0.1801 Page 1 of 2 Fund Report Pay 2017 1030205 JEFFERSONVILLE CIVIL CITY 01/31/2017 11:31 AM FUND: 2391 FUND: 6401 AV: $1,476,569,122 AV: $1,476,569,122 1A. Gross Budget Est 180,000 2,141,667 1 B. Est Prop Cap Impact 30,000 350,000 1C. Net Budget Est 150,000 1,791,667 2. Expenditures J1-Dec 123,688 986,697 3. Add App J1 -Dec 0 48,601 4A.Temporary Loans 0 0 4B.Loans Not Pd 12/31 0 0 5. TOTAL EST EXP 303,688 3,176,965 6. Cash Balance 6/30 623,019 1,871,123 7. Dec Tax Collection 63,657 754,332 8A.Misc Rev Jul-Dec 5,581 70,130 8B.Misc Rev Total 11,480 150,520 9. TOTAL FUNDS 703,737 2,846,105 10.NET AMT REQ (400,049) 330,860 11.Operating Balance 577,237 1,668,415 12.TOTAL(10+11) 177,188 1,999,275 13A.PTRC 0 0 13B. LOIT 0 0 14.NET AMT TO RAISE 177,188 1,999,275 15.Levy Excess 0 0 16.TAX LEVY 177,188 1,999,275 TAX RATE 0.0120 0.1354 FUND ASSESSED VALUE RATE LEVY CNTRL 0101 GENERAL 1,476,569,122 1.4247 21,036,680 UT 0341 FIRE PENSION 1,476,569,122 0.0000 0 UT 0342 POLICE PENSION 1,476,569,122 0.0000 0 UT 0706 LR&S 1,476,569,122 0.0000 0 UT 0708 MVH 1,476,569,122 0.0000 0 UT 1303 PARK 1,476,569,122 0.1801 2,659,301 UT 2391 CCD 1,476,569,122 0.0120 177,188 UT 6401 SANITATION 1,476,569,122 0.1354 1,999,275 UT TOTAL 1.7522 25,872,444 UNIT Normal Max Levy: 25,690,555 Minus LOIT: 0 Minus Levy Excess: 0 Plus Misc Changes: 686,605 Working Max Levy: 26,377,160 CTL UT Working MAX 26,377,160 Under Max by 504,716 Page 2 of 2 DLGF ESTIMATES OF MISCELLANEOUS REVENUES FOR BUDGET YEAR 2017 ESTIMATED AMOUNTS TO BE RECEIVED 1/31/2017 11:31 AM Column A Column B July 1,2016 - Jan 1,2017 - Dec 31,2016 Dec 31,2017 1030205 JEFFERSONVILLE CIVIL CITY 0101 GENERAL R102 County Adjusted Gross Income Tax(CAGIT)Certified Shares 3,327,437 0 R109 ABC Excise Tax Distribution 50,000 70,000 R111 Cigarette Tax Distribution 16,183 31,917 R112 Financial Institution Tax Distribution 14,772 28,223 R114 Vehicle/Aircraft Excise Tax Distribution 560,505 1,151,695 R123 County Adjusted Gross Income Tax(CAGIT)Property Tax Replacemeni 850,930 0 R135 Commercial Vehicle Excise Tax Distribution(CVET) 90,952 182,915 R136 ABC Gallonage Tax Distribution 52,145 96,649 R138 Local Income Tax(LIT)Certified Shares 0 9,201,446 R202 Food and Amusement Licenses and Permits 10,000 30,000 R203 Planning,Zoning,and Building Permits and Fees 155,000 525,000 R208 Dog Licenses 10,000 20,000 R210 Cable TV Licenses 100,000 250,000 R423 Other Charges for Services,Sales,and Fees 10,000 50,000 R902 Earnings on Investments and Deposits 50,000 40,000 R906 Refunds and Reimbursements 155,000 300,000 R907 Benefit Plan Contributions 15,000 15,000 R908 Donations, Gifts,and Bequests 0 164,700 Fund Total 5,467,924 12,157,545 0341 FIRE PENSION R133 Federal and State Grants and Distributions-Public Safety 601,890 1,200,000 Fund Total 601,890 1,200,000 0342 POLICE PENSION R133 Federal and State Grants and Distributions-Public Safety 470,075 900,000 Fund Total 470,075 900,000 0706 LR&S R113 Local Road and Street Distribution 213,974 460,645 R129 Federal and State Grants and Distributions-Highways and Streets 0 0 R137 Wheel Tax/Surtax Distribution 0 0 Fund Total 213,974 460,645 0708 MVH R108 Other Taxes 147,014 147,014 R116 Motor Vehicle Highway Distribution 680,588 1,480,302 R209 Other Licenses and Permits 5,000 15,000 R412 Parking Receipts 400 1,000 R905 Sale of Capital Assets 0 0 R908 Donations,Gifts,and Bequests 0 0 R910 Transfers In-Transferred from Another Fund 0 0 Fund Total 833,002 1,643,316 Page 1 of 2 1/31/2017 11:31 AM Column A Column B July 1,2016 - Jan 1,2017 - Dec 31,2016 Dec 31,2017 1030205 JEFFERSONVILLE CIVIL CITY 1303 PARK R112 Financial Institution Tax Distribution 1,907 3,568 R114 Vehicle/Aircraft Excise Tax Distribution 72,342 145,589 R135 Commercial Vehicle Excise Tax Distribution(CVET) 11,739 23,123 R413 Rental of Property 2,000 5,000 R906 Refunds and Reimbursements 0 1,500 Fund Total 87,988 178,780 2391 CCD R112 Financial Institution Tax Distribution 124 238 R114 Vehicle/Aircraft Excise Tax Distribution 4,695 9,701 R135 Commercial Vehicle Excise Tax Distribution(CVET) 762 1,541 Fund Total 5,581 11,480 6401 SANITATION R112 Financial Institution Tax Distribution 1,466 2,682 R114 Vehicle/Aircraft Excise Tax Distribution 55,636 109,454 R135 Commercial Vehicle Excise Tax Distribution(CVET) 9,028 17,384 R413 Rental of Property 3,000 20,000 R906 Refunds and Reimbursements 1,000 1,000 R913 Other Receipts 0 0 Fund Total 70,130 150,520 Page 2 of 2 01/31/2017 2017 CIVIL Max Levy Report 11:31AM County Number 10 1030205 JEFFERSONVILLE CIVIL CITY FACTORED ADJUSTED TAX LEVY 25,690,555 2016 Pay 2017 Assessed Value 1,476,569,122 -------------------------- 2016 Pay 2017 AV using pay 2016 Geographic Area 1,476,569,122 Annexation Factor = 1.0000 MAXIMUM FACTOR DUE TO ANNEXATION 1.15 LESSER OF ABOVE TWO FACTORS: 1.0000 MULTIPLY FACTORED ADJUSTED TAX LEVY BY ANNEX FACTOR 25,690,555 SERVICES PROVIDED IN PRIOR YEAR 0 FACTORED ADJUSTED TAX LEVY INCREASED FOR SERVICES 25,690,555 GREATER OF FACTORED LEVY OR INCREASED LEVY 25,690,555 Cumulative Operating LOIT(if any) 0 MAXIMUM LEVY LIMIT SUBTOTAL $25,690,555 DLGF APPROVED LEVY INCREASE 0 ADJUSTED MAXIMUM LEVY $25,690,555 ADJUSTMENT TO CORRECT ERROR AND/OR SHORTFALL 0 ADJ. MAX LEVY DUE TO ERROR CORRECTION AND/OR SHORTFALL $25,690,555 Miscellaneous Changes and 01/31/2017 Approved Levy Increase 11:31AM Pay 2017 Unit Number: 1030205 JEFFERSONVILLE CIVIL CITY 36 1. MENTAL HEALTH IN COMM BUDGET $0.00 Maximum Allowed Adjustment outside Max Levy TOTAL adjustment to Max Levy for Mental Health 2. DEVELOPMENTAL DISABILITIES $0.00 Maximum Allowed Adjustment outside Max Levy TOTAL adjustment to Max Levy for Developmental Disabilities $0.00 3. CCD LEVYADJUSTMENT $686,605.00 2016 PAY AV $1,476,569,122.00 C.C.D. Rate Qual 0.0465 4. DLGF Approved Levy Increase $0 TOTAL MISCELLANEOUS CHANGES $686,605 Page 1 of 1 DEPARTMENT OF LOCAL GOVERNMENT FINANCE 2017 RATE CAP CALCULATIONS IC 6-1.1-18-12 UNIT: JEFFERSONVILLE CIVIL CITY UNIT NUMBER: 1030205 CCD STEP 1: THE MAXIMUM RATE FOR FUND 2391 IS 0.0483 STEP 2: %INCREASE- 1 2016 PAY 2017 AV 1,476,569,122 — — — — 0.0501 2015 PAY 2016 AV 1,406,111,309 TIF passthrough AV Amt of$0.00 is being taken off from Certified Net AV's for 2016 pay 2017 STEP 3: STEP 4: % INCREASE TO NEAREST.01% 2013 PAY 2014 AV _ _ _ 1 325,158,042_ _ (0.0263) 2012 PAY 2013 AV 1,360,997,117 2014 PAY 2015 AV 1,374,192,015— _ _ 0.0370 2013 PAY 2014 AV 1,325,158,042 2015 PAY 2016 AV — _ 1,406,111,309 = 0.0232 2014 PAY 2015 AV 1,374,192,015 STEP 5: SUM OF% INCREASES IN STEP 4: 0.0339 DIVIDED BY 3= 0.0113 STEP 6: GREATER OF ZERO(0)OR 0.0113: GREATER= 0.0113 STEP 7: GREATER OF ZERO(0)OR: STEP 2:0.0501 MINUS STEP 6: 0.0113 = 0.0388 GREATER= 0.0388 STEP 8: FUND RATE CAP STEP 1: DIVIDED BY(1 +STEP 7= 1.0388)= 0.0465