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Home My WebLink AboutJANUARY 25, 2017 CITY OF JEFFERSONVILLE BOARD OF PUBLIC WORKS MINUTES JANUARY 25, 2017 MEMBERS PRESENT: Mike Moore, Mayor, Rob Waiz, Redevelopment Director, Len Ashack, Director of Waste Water, Kim Calabro, HR Director, Phil Caldwell, Director of Vehicle Maintenance, Elisha Dale, Manager Sewer Billing, Bruce DeArk,Assist Chief JFD, Bill Dixon, Assist City Engineer, Matt Dyer, IT Director, Sarah Green, Animal Shelter Director, Shawn Grant, Assist Chief JFD, Eric Hedrick, Chief JFD, Janet Mayrose, Admin Assist Redevelopment, Scott McVoy, Assist Chief JPD, Les Merkley, Corporate Counsel, Heather Metcalf, Controller, Clark Miles, Street Commissioner, Paul Northam, Park Superintendent, Christy O'Neil, Admin Assistant Mayor, Nathan Pruitt, Director of Planning and Zoning, Delynn Rutherford, Grant Administrator, Larry Wallace, Building Commissioner, Vicki Conlin, City Clerk CALL TO ORDER: Mayor Moore called the meeting to order at 9:35 A.M. APPROVAL OF THE MINUTES: Mr.Waiz made the motion to APPROVE the minutes from the January 18, 2017 meeting, seconded by Mr. Miles, passing on a vote of 3-0. APPROVAL OF THE PAYROLL: Mr. Waiz made the motion to APPROVE the payroll, seconded by Mr. Miles, passing on a vote of 3-0. OLD BUSINESS: None NEW BUSINESS: 1. Nathan Pruitt—Appearance of John McKeehan with Highland Realty, LLC for violation of the local zoning code and Chapter 36-7-9 of the Indiana Code at 424 East 7th Street. Mr. Pruitt conferred a Certified Letter was sent January 6, 2017(attached to minutes) in regards to the structure at 424 East 7th Street that was damaged by a fire that needs to be either secured and button up and the outside cleaned. Representative from Highland Realty, LLC appeared before the Board of Public Works stating the work has started today on cleaning of the outside of the building, and plans to tear down the back-end of the structure. The representative will bring a written document to the Mayor's Executive Secretary of the plan. Mr.Waiz made the motion that a Certified Letter sent to Highlands Realty, LLC and the structure needs to be secured and clean the property by Board of Public Works meeting on February 8, 2017, seconded by Mr. Miles passing on a vote of 3- 0. 2. Bill Dixon—Request Approval to place a stop sign at Thompson Lane and Orchard Hills. Mr. Dixon presented the request stating the stop sign be placed at Orchard Hills. Mr. Miles made the motion to APPROVE,seconded by Mr.Waiz passing on a vote of 3-0. 3. Les Merkley—Request for approval of Annual Operation Report for Local Roads and Streets. Mr. Merkley presented for adoption of the Annual Operations Report stating this is to be done yearly and has not been done the past several years. Mr. Waiz made the motion to ADOPT,second by Mr. Miles passing on a vote of 3-0. 4. Les Merkley—Award of Bid for Street Department on Purchase of One(1) Refuse,Scrap Refuse/On Highway Roll- Off Truck or Trailer to Best Equipment-$178,875.00. Mr. Merkley presented the bids stating that Peter Built and Freightliner were not responsive and Best Equipment followed the specification that was advertised in the bid;the tarp system on the truck works best for the type of work the street department does. Mr. Miles made the motion 1 to ACCEPT Best Equipment bid and Peter Built and Freightliner were not responsive to the bid specs,seconded by Mr.Waiz passing on a vote of 3-0. 5. Jerry Rauck—Request for Approval to renew a portion of the city insurance. Mr. Rauck presented the request for Riverstage insurance the amount of$17,418.00 conferring there are three separate policies for the coverage, Continental Insurance Company(CNA),Travelers Excess Liability, Great American Pollution. The policies have increased by$433.00 from last year. Mr.Waiz made the motion to APPROVE, seconded by Mr. Miles passing on vote of 3-0. 6. Chris Jackson with Dan Cristiani—Request for approval of road closure of Laurel Drive and Dogwood starting on Saturday January 28, 2017at 7:30 a.m. and opening back up on Monday Morning at 6:00 a.m. Mr.Jackson presented the request for road closure. Mr. Miles made the motion to APPROVE, seconded by Mr.Waiz passing on a vote of 3-0. ADJOURNMENT: With no further business before the Board of Public Works, Mr.Waiz made the LmofinADJOURN,seconded by Mr. Miles. Meeting adjourned at 10:00 A.M. APPROV ` Mike Moore, Mayor ATTEST: Vicki Conlin,Clerk 2 r GST Y y 812-285-6400 office W N L * : W 812-285-6403 fax rA v www.cityofjjeff.net 'AiC� ♦V FRso Jeffersonville City Hall 500 Quartermaster Court Jeffersonville,Indiana 47130 January 6, 2017 CERTIFIED MAIL 9171 9690 0935 0097 5414 69 Highlands Realty LLC Mr. John McKeehan 8507 Shelbyville Road Louisville, KY 40222 Re: 424 East Seventh Street Jeffersonville, Indiana ("the property") To Whom It May Concern: Pursuant to Chapter 36-7-9 of the Indiana Code and Jeffersonville City Ordinance 2010-OR-30, the following information is hereby provided: 1. As Planning and Zoning Director of the City of Jeffersonville as referred to in City Ordinance 2010-OR-30 my department is designated as the "Department"to enforce the provisions of Indiana Code 36-7-9-2 and Ordinance 2010-OR-30. 2. The Jeffersonville Board of Public Works and Safety has been designated as the "Hearing Authority" referred to in Indiana Code Section 36-7-9-2. 3. You have been designated as owner or hold a substantial property interest in the unsafe premises that are the subject of this order 424 East Seventh Street, Jeffersonville, Indiana 47130, and more specifically described as follows: Parcel #10-19-00-101-267.000-010 PT Lots 17-18-19 BLK 69 An equal opportunity employer. Page 2 January 6, 2017 4. The building on the property described in paragraph three (3) is hereby declared to be an unsafe building for the following reasons as described in IC 36-7-9-4: (2) A fire hazard; (3) A hazard to public health; (4) A public nuisance; (5) Dangerous to a person or property because of a violation of a stature or ordinance concerning building condition or maintenance; or (6) Vacant or blighted and not maintained in a manner that would allow human habitation, occupancy, or use under the requirements of a statute or an ordinance. 5. YOU ARE HEREBY ORDERED TO REPAIR, REHABILITATE OR REMOVE THE UNSAFE BUILDING TO BRING IT INTO COMPLIANCE WITH STANDARDS FOR BUILDING CONDITIONS OR MAINTENANCE REQUIRED FOR HUMAN HABITATION OR OCCUPANCY. 6. A hearing will be held by the Jeffersonville Board of Public Works and Safety on Wednesday, January 25, 2017 at 9:30 a.m. in the Mayor's Conference Room, second floor in the Jeffersonville City Hall located at 500 Quartermaster Court, Quadrangle, Jeffersonville Indiana to review this order to determine your compliance herewith. Page 3 January 6, 2017 7. You have the following personal rights: A. To appear at the hearing on January 25, 2017 at 9:30 a.m. B. To present evidence. C. To call witnesses and have witnesses subpoenaed within Clark County. D. To cross-examine opposing witnesses. E. To present any arguments you wish to present. 8. The City Attorney will represent the Enforcement Authority at this Hearing. 9. If you do not comply with this Order to render the building safe or to remove the unsafe building designated above, the Enforcement Authority may order the building removed at the January 25, 2017 hearing and will place a lien upon the property for the cost of this removal. 10. Pursuant to the requirement of Indiana Code Section 36-7-9-5 (8) the following information is provided: Section 36-7-9-27 (a)A person who has been issued and has received notice of an order relative to unsafe premises and has not complied with that order: 1. Must supply full information regarding the order to a person who takes or agrees to take substantial property interest in the unsafe premises before transferring or agreeing to transfer that interest; and 2. Must, within five (5) days after transferring or agreeing to transfer a substantial property interest in the unsafe premises, supply the Enforcement Authority with written copies o£ Page 4 January 6, 2017 (a) The full name, address and telephone number of the person taking substantial property interest in the unsafe premises; and (b) The legal instrument under which the transfer or agreement to transfer the substantial property interest is accomplished. (c) If a judgment is obtained against the department, Enforcement Authority, or other governmental entity for the failure of the entity to provide notice to persons holding an interest in the unsafe premises in an action taken by the entity under this chapter, a person who failed to comply with this section. 11. The Enforcement Authority is the Director of Jeffersonville Planning and Zoning,Nathan Pruitt. His address is 500 Quartermaster Court, Suite 200, Jeffersonville, Indiana 47130. His phone number is 812.285.6413. 12. Should you have any questions concerning this matter, you should seek legal advice. 13. Extensions of the time limit set forth in this order will not be granted unless extreme circumstances are set forth prior to the ten (10) day deadline for requesting a hearing. 14. You have the right to appeal the decision of the Enforcement Authority or Hearing Authority to a court of competent jurisdiction. Respect lly, 044—Aw�� Nathan Pruitt Planning& Zoning Director Enforcement Authority NP/lm ',�"" e„ \�r fes♦ �t#�1�' ,. c \� A \ .IM y` r' ., `�Via. w r '4 s I ./i�J. - ♦t �� //� ��///ice �y'� �l rt' C` .; z e, h+ d i n JE e' Aft �.1 1 y„ _, �:"` �� rl Vis• ',� '; 1 ,- i t _, t ' R i . t R` x � rr ' y Hwy t. 'p1 �.w ot -`+.,.x. �� r.;r�j+rte' '� ! ,. h.� 4,' . .o�. rr •-�..i'� 1"4 If t , op JFAsV at � t a6t— aki t i ►; h .sem^ � � """..Y1,../✓ 4 )`�� \ .0 as c • ` r Jo • r� A4, .� '. '� 1 , �• � t! � tea'...++- ,�"� i y y, r � ' I 4j'j 64 lk t - �' i f 3i k s t