HomeMy WebLinkAboutJANUARY 19,2017 CITY OF JEFFERSONVILLE
SANITARY SEWER BOARD
MINUTES OF JANUARY 19, 2017
The Sanitary Sewer Board of the City of Jeffersonville, Indiana met in regular
session on Thursday, January 19, 2017 at 3:00 P.M in the City Hall Mayor's Conference
Room. Mayor Moore called the meeting to order at 3:00 P.M. Board Members present
are Mike Moore, and Dale Orem. Bill Saegesser is absent. Also present are Utility
Director Len Ashack, Utility Billing Office Manager Elisha Dale, Controller Heather
Metcalf, City Engineer Andy Crouch, City Councilperson Lisa Gill, Jorge Lanz
representing Jacobi, Toombs, and Lanz, and Secretary Barbara Hollis.
Board Member Orem made the motion to approve the agenda, second by Mayor
Moore, passing on a vote of 2-0.
The minutes of the January 5, 2017 meeting were presented for approval. Board
Member Orem made the motion to approve the minutes as presented, second by Mayor
Moore passing on a vote of 2-0.
CONTROLLER'S REPORT
Controller Metcalf presented the claim list dated January 19, 2017 requesting the
addition of a claim to SchimpfPs in the amount of $22,500, for an amended total of
$864,667.65. The Board was assured the Schimpff's project is complete. Board Member
Orem, noting about $700,000 of the total is debt payment, made the motion to approve
the revised claim list, second by Mayor Moore, passing on a vote of 2-0.
Manager Dale presented the Adjustment Certificate dated January 17, 2017 in the
amount of$-17,662.05 Sewage, $-1,075.55 Drainage and $65.47 Refund. Board Member
Orem, noting he had his questions answered, made the motion to approve the Certificate
as presented, second by Mayor Moore, passing on a vote of 2-0.
OLD BUSINESS - No Old Business.
NEW BUSINESS
Director Ashack reviewed a quotation from Southern Sales Company for Five (5)
SmartCover Level Sensors for Ohio River CSO's. These would be installed in 5 of 6
CSO's at a cost of $24,887. At the conclusion of all discussion, Board Member Orem
made the motion to approve the purchase, second by Mayor Moore, passing on a vote of
2-0.
January 19, 2017 Sewer Board Minutes Page 2
Director Ashack reviewed the Letter of Engagement with Sycamore Advisors that
was tabled at the last meeting. The Not-To-Exceed amount is $24,925 with notification
requested at 80%. No subsequent work is included. Board Member Saegesser emailed
his approval. Board Member Orem then made the motion to approve the Letter of
Engagement with Sycamore Advisors, second by Mayor Moore, passing on a vote of 2-
0.
Director Ashack next presented Contract for Professional Engineering Services
with Arcadis U.S., Inc. in the amount of $22,100. This work will be a supplement to
Sycamore Advisors work. Director Ashack noted this group has done a lot of work and
is a national firm. Board Member Orem made the motion to approve the Arcadis contract,
second by Mayor Moore, passing on a vote of 2-0.
ENGINEERING REPORTS
Jorge Lanz presented and reviewed Jacobi, Toombs & Lanz, Inc. Jeffersonville
Sanitary Sewer Project Status Report, January 19, 2017. The Cedarview P.S.
Replacement project design is complete and is out for bids.
DEPARTMENT REPORT
Director Ashack provided the Board with a copy of a letter that was sent to the
property owners in the Cedarview Drive Lift Station Replacement area. Door hangers will
be used for notifications during construction. Director Ashack is waiting for the letter from
the attorney stating the Board has the legal authority to operate a Pretreatment Program
for the Sewer Use Ordinance Changes. Director Ashack said the compost operation is
not doing well, however there are needed changes to be made and switch to the Land
Application Permit. Director Ashack said he will be entering into an agreement for
monitoring the pretreatment issues at the NWWTP for NPDES compliance. He has
distributed the December WWTP monthly reports on CD. He has also provided other
financial and CSO reports in the packet.
ATTORNEY COMMENTS - No Attorney Comments
BOARD MEMBER COMMENTS - No Board Member Comments
ENGINEER COMMENTS
City Engineer Crouch requested Board approval of a contract with Allterrain Paving
& Construction in the amount of$38,857. This is the lowest of three quotes received by
the Drainage Board. This is recommended, and will be paid, by the Drainage Board.
Board Member Orem made the motion to approve the contract, second by Mayor Moore,
passing on a vote of 2-0.
January 19, 2017 Sewer Board Minutes Page 3
Director Ashack notified the Board of a claim that will be presented on the next
claim list in the amount of $18,598 payable to the State Board of Accounts for the 2014
and 2015 audits. He also noted there will be a charge added to the Construction
Standards for change of use.
There being no further business to come before the Board, Board Member Orem
made the motion to adjourn at 3:19 P.M., second by Mayor Moore, passing on a vote of
2-0. The next meeting is scheduled for February 2, 2017. Mayor Moore announced he
will not be available for this meeting.
Mike Moore, Mayor
Dale Orem, Board Member
Bill Saegesser, oa Member
ATTEST.-
Barbara
TTEST:Barbara Hollis, Secretary