HomeMy WebLinkAboutJAMUARY 5, 2017 CITY OF JEFFERSONVILLE
SANITARY SEWER BOARD
MINUTES OF JANUARY 5, 2017
The Sanitary Sewer Board of the City of Jeffersonville, Indiana met in regular
session on Thursday, January 5, 2017 at 3:00 P.M in the City Hall Mayor's Conference
Room. Mayor Moore called the meeting to order at 3:06 P.M. Board Members present
are Mike Moore, Bill Saegesser and Dale Orem. Also present are Utility Director Len
Ashack, Board Attorney Scott Lewis, City Attorney Les Merkley, Utility Billing Office
Manager Elisha Dale, Assistant Controller Yvonne Dowd, City Engineer Andy Crouch,
City Councilperson Lisa Gill, Jorge Lanz representing Jacobi, Toombs, and Lanz, Steve
Keiber and Kyle Guthrie representing HDR, Bob Woosley representing Heritage
Engineers, Brian Wallace representing The Lochmueller Group, Steve Gill representing
the Drainage Board and Secretary Barbara Hollis.
Board Member Orem made the motion to approve the revised agenda, second by
Board Member Saegesser, passing on a vote of 3-0.
The minutes of the December 15, 2016 meeting were presented for approval.
Board Member Saegesser, made the motion to approve the minutes as presented,
second by Board Member Orem passing on a vote of 3-0.
CONTROLLER'S REPORT
Assistant Controller Dowd presented the claims list dated January 5, 2017 in the
amount of $201,001.86. Board Member Saegesser made the motion to approve the
claims list as presented, second by Board Member Orem, passing on a vote of 3-0.
Manager Dale presented the Adjustment Certificate dated January 3, 2017 in the
amount of $-55,632.09 Sewage, $-3,642.53 Drainage and $490.91 Refund. Board
Member Orem made the motion to approve the Certificate as presented, second by Board
Member Saegesser, passing on a vote of 3-0.
OLD BUSINESS - No Old Business.
NEW BUSINESS
Director Ashack has received comments regarding the proposed Letter of
Engagement with Sycamore Advisors. He is waiting for revisions to be made. Following
discussion Board Member Saegesser made the motion to table the Letter of Engagement
with Sycamore Advisors and the Arcadis Proposal, second by Board Member Orem,
passing on a vote of 3-0.
January 5, 2017 Sewer Board Minutes Page 2
ENGINEERING REPORTS - No Reports.
DEPARTMENT REPORT
Director Ashack has received comments from Jonathan Schweizer of the EPA
regarding the Sewer Use Ordinance Changes. The proposed changes are being made
and will be returned to him tomorrow. A letter stating the Board has the legal authority to
operate a Pretreatment Program is necessary. Board Attorney Lewis is working on this
and feels there is no problem. Director Ashack next reviewed pretreatment issues at the
North Plant. One issue is high ammonia. He is looking into the source or sources. He
has a meeting with one user tomorrow. Director Ashack has provided the WWTP Flow
Data, discussing some of the areas. Response to comments received from EPA on the
Financial Capability Assessment are being worked on. Director Ashack noted the
retirement of three long-time employees; Steve James after 46 years, Mike Arms after 38
years and Donnie Griffin after 36 years. The knowledge and experience of these
employees will be missed.
ATTORNEY COMMENTS
Board Attorney Lewis presented the Independent Contractor Agreement between
the City of Jeffersonville Sanitary Sewer Board and Barbara Hollis to serve as Secretary
for the Sewer Board for 2017. Board Member Orem made the motion to approve the
Agreement as presented, second by Board Member Saegesser, passing on a vote of 3-
0. Next, Board Attorney Lewis presented and explained An Agreement for the Provision
of Limited Professional Services for On-Call MS4 Services 2017 with Lochmueller Group,
which has been recommended by the Drainage Board. Board Member Saegesser made
the motion to approve the Agreement as presented, second by Board Member Orem,
passing on a vote of 3-0.
BOARD MEMBER COMMENTS
Board Member Saegesser inquired about the notice of the meeting dates for 2017.
Board Attorney Lewis said the proper notice for the meetings to be held on the first and
third Thursdays of the month has been taken care of. Board Member Orem, with regrets,
made the motion to accept the resignation of Board Attorney Lewis, second with regrets,
by Board Member Saegesser, passing on a vote of 3-0.
There being no further business to come before the Board, Board Member Orem
made the motion to adjourn at 3:21 P.M., second by Board Member Saegesser, passing
on a vote of 3-0. The next meeting is scheduled for January19, 2017.
January 5, 2017 S r Board Minutes Page 3
Mike Moo e, Mayor
._.
Dale Orem, �Boa��Mem�ber �—
Bill Saegesser, Board Member
ATTEST:
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Barbara Hollis, Secretary