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HomeMy WebLinkAboutOCTOBER 17,2016 Jeffersonville Parks Authority Monday October 17th, 2016 The Jeffersonville Parks Authority Met in a Session in the Mayor's Conference Room, City Hall,Jeffersonville, IN on October 17th, 2016. Members Present: Matt Owen, Bill Burns, Larry Jordan,Josh Kornberg, Mark Munzer and Ralph Scales. Also Present: Les Merkley and Paul Northam. Approval of Agenda President Burns tabled item one in old business and replaced it with Redwing Contract. Director Northam asked that item four in old business Pars Authority Ordinance be tables to November. Member Owen made a MOTION to approve the amended agenda, motion was seconded by Member Kornberg. Motion PASSED on a vote of 6-0. Approval of Minutes Member Owen made a MOTION to approve the minutes from September 26`h Parks Authority meeting, motion was seconded by Member Kornberg. Motion PASSED on a vote of 6-0. Member Owen made a MOTION to approve the minutes from September 26'h Parks/Council Workshop, motion was seconded by Member Kornberg. Motion PASSED on a vote of 6-0. OLD BUSINESS- 1) Redwing Contract- Member Owen made a MOTION to approve the signing of the contract, motion was seconded by Member Kornberg. Motion PASSED on a vote of 6-0. 2) Claims- Director Northam went through the claims and answered the about Jesus Crist superstar funding being under Riverstage. It wasn't funded under"Riverstage because there wasn't money but the there was money in Riverfront events so it was taken from there. Mike Reynolds was reimbursed his cell phone five times in the May, this was for May through September. The gift cards were for marketing for Abbey Road to get them excited about them coming. Member Owen made a MOTION to approve the claims for Parks Authority, the motion was seconded by Member Kornberg. Motion PASSED on a vote of 6-0. 3) Vending Reports- President Burns and Sara Simpson discussed sending out the reports to the members of the Parks Authority. 4) Clown Contract- Director Northam presented the contract for a clown for a Parks event, it was a last minute addition to the event for$550.00 for Balloons By Bonkers. Member Owen asked about the Parks department making a standard contract to be used for park's events. Director Northam replied he would look into it. NEW BUSINESS- 1) Concession Vending-Director Northam reached out to Tim with Dogs on the Run to see if he was interested in concession vending as he currently does any event that the City holds that he can attend. He is currently a city partner with a flat$5,000.00 fee for doing the Park's Events so Director Northam said that if he would like to do the vending that would need to be separate and would be charged a commission on the vending portion of his contract. Director Northam also said that they needed to contact the CCSA about whether the city and their vending contract would be covering the soccer events or continue to let the CCSA do the concessions. Member Kornberg questioned if the CCSA had the staffing to cover all of the events at WAC. Director Northam said that the soccer games take priority and if they can find coverage for the other games they do but there has been two instances that he was aware of this past summer that there was no one at a Roovers game for concessions. President Burns stated that the questions going forward are do we keep Dogs on the Run on City Partnership or a percentage of sales if they do the vending contract and do we take over the WAC concession or let CCSA continue to do it. Member Kornberg Stated that he likes the idea of having one person do everything and make it cleaner. Member Owen stated that perhaps they needed to ease into it by giving him the aquatic center next year and if it goes well then add more places such as WAC at a later date. Director Northam said that he would talk to Tim and get back with the board at the next meeting. 2) WAC Mowing and Maintenance-Director Northam came to an agreement with CCSA to donate two mowers to the association and in return they will mow and landscape the entire property with the exception of prepping the turf field that the parks department will continue to do. Director Northam will get with Les Merkley to come up with a contract for the Park's Authority to approve. 3) Veterans Memorial Maintenance-There is a memorial down by Watt and Riverside Dr.where people can pay to have a brick with a Veterans name on it and it is becoming over grown and needs some maintenance. It has been run by a private citizen in the past but Director Northam wanted to know if the new Green Team needs to take this over. After discussion of the board it was decided that the Green Team would take over the maintenance of the Veterans Memorial. 4) Ice Rink Agreement-Sara Simpson presented the Ice Rink agreement for$86,480.00 for approval from the board. Member Kornberg made a MOTION to approve the Ice Rink Agreement for$86,480.00, motion was seconded by Member Owen. Motion PASSED on a vote of 6-0. DIRECTOR'S REPORT- 1) Sara Simpson-Steamboat Days Festival Recap-Presented the financial report from Steamboat Days 2016, Sara stated that there could be about$5,000.00 in lingering bills that could change the numbers but so far there was a profit of$23,459.65 for this year. 2) Matt Gullo-WAC Report-Everything is still on schedule,the panel outside is finished and the roof is being set this week. The punch list is being set now for final completion. The change order presented is for the changes in September totaling$5,327.00 as well as two additional changes of Additional Soffit Framing for $3626.00 and Elevator Addition Electric Code Requirements for$1626.00. This brings the contingency balance to$29649.17. Member Owen made a MOTION to approve the change order for a total of$10,579.00, motion was seconded by Member Kornberg. Motion PASSED on a vote of 6-0. 3) Paul Northam-Director's Report-Director Northam met with the Police department and K$Security to see what it is going to cost to have security at the Abbey Rose event. The Parks department is actively searching for a Green Team manger so hopefully they will be hired by the end of next month. Halloween events are coming up next Monday from 6-8 and we hope that we have worked out all of the kinks from last year and are having at least two to three people at each station and there will be the movie screen with ET playing to help keep kids in line distracted. I REPORTS AND COMMENTS- 1) Parks Attorney Report- Les Merkley- None 2) Public Comments- None 3) Parks Authority Member Comments- 4) President Burns asked if the sidewalk at Duffy's landing is going to ADA compliant. Director Northam said that there will be at least two handicapped parking spaces and ADA sidewalks. Member Scales asked who would have access to the elevators at WAC, Director Northam said that only employees will have access to elevators unless there is an event then the public will be given access for that day for ADA compliance. Motion to ADJOURN at 6:03 pm APPROVED: Bill Burns, Parks Board President Respectfully Submitte By: Heather Pennington