HomeMy WebLinkAboutNOVEMBER 1, 2016 MINUTES OF THE
JEFFESONVILLE DRAINAGE BOARD
NOVEMBER 1, 2016
The Jeffersonville Drainage Board met on November 1, 2016 at 5:30 P.M. in the Mayor's
Conference Room, Second Floor at 500 Quartermaster Court,Jeffersonville, Indiana. President Bob
Rogge called the meeting to order with the following in attendance:
BOARD MEMBERS: STAFF:
Bob Rogge Andy Crouch
Arthur Guepe Matt Bell
Chester King Kevin Feder
Steve Gill Nathan Pruitt
Stacy Slaughter Scott Lewis, Attorney
Rob Burgess Patty Rush
Absent were: Grant Morton,Tom Campbell and Charlie Smith
Guest: Lisa Gill, Representative with the City Council
Josh Hillman with Jacobi,Toombs& Lanz
MINUTES:
President Rogge presented the minutes from October 18, 2016 meeting, asking if there were
any corrections or additions. Mr. Gill made motion to approve the minutes as presented and seconded
by Mr. Burgess. Motion approved unanimously
OLD BUSINESS:
Mr.Josh Hillman with Jacobi,Toombs & Lanz spoke to the Board to a follow up from our last
meeting in regard to the revised cost estimate for 8th and Hopkins. President Rogge and some of the
other Board members had some concerns regarding the cost estimates for the pre design estimate and
the post design. Mr. Hillman explained after further review with Mr. Lanz,the post design is the more
accurate of the two estimates. In response to a question from Mr. Gill, he also explained the post design
estimate does include some sanitary sewer cost needed to relocate existing facilities during the storm
sewer installation.
Following discussion with Mr. Guepe, President Rogge suggested that the Board consider
developing a consistent spreadsheet in collaboration with City Engineer Crouch and possibly affected
consulting engineering firms. The intention is to provide better understanding and comparison of cost
estimates. Mr. Gill advised that we need to review and update the other near-term and future projects
we are planning.
NEW BUSINESS:
Mr.Josh Hillman with Jacobi, Toombs& Lanz discussed a handout regarding the Meadows
Detention Basin Mitigation Area Survey. This was a request to the Board for JTL to provide engineering
services to prepare a survey plat and description of the wetland corridor at the Meadows Detention
Basin Project. The scope of the work for the project would include the following:
A partial property boundary survey to define the relationship of the mitigation area to the tract;
Courthouse research;
Field work to locate the existing railroad right-of-way and adjoining boundaries;
Field works to stakeout the limits of the area adjacent to the dam and roadway;
Office work to finalize the survey plat drawing and description.
Jacobi,Toombs& Lanz proposed to perform this work on an hourly basis with a not-to-exceed
budget fee of$9,500 and can complete the work within 3 to 4 weeks after notice to proceed. After
discussion, Mr. Burgess made motion to recommend to the Sewer Board this proposal from Jacobi,
Toombs, & Lanz not to exceed $9,500 fee and seconded by Mr. Slaughter. Mr. Hillman and Mr. Lanz will
present it to the Sewer Board and then advise President Rogge who will sign the proposal if needed.
Motion approved unanimously
PUBLIC COMMENTS: None
REPORTS:
Mr. Bell advised the Board that Mr. Reardon had proposed that the City purchase the property
instead of doing an easement on Woodland Court. Mr. Bell stated that an appraisal will be conducted
by MBHR Appraisal Group (Miller, Biggs, Haire & Reisert Group).
Mr. Feder advised that there will be a class on December 2"d for Professional Qualified
Inspection Certification. Mr. Feder sent out an e-mail for people to attend this class with a cost of
$50.00 per person and only one class.
Mr. Gill inquired about the water running across the street at Perrin Pointe, if there has been a
solution. City Engineer Crouch met with the owner and this item will be placed on the agenda for our
next meeting since City Engineer Crouch was absent. This condition does not meet with the drainage
plans.
CLAIMS:
President Rogge presented the claims in the amount of$28,528.41. Mr. Gill made motion to
approve the claims as presented and seconded by Mr. Burgess.
Motion approved unanimously
ADJOURNMENT:
Mr. Burgess made motion to adjourn the meeting at 6:01 P.M. Our next meeting will be held
on November 15, 2016.
President Bob Rog e
ATTEST:
Sec ry P a tNIN I R u s h