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Home My WebLink AboutAUGUST31, 2016 JEFFERSONVILLE REDEVELOPMENT COMMISSION REGULAR MEETING MINUTES AUGUST 31,2016 The Jeffersonville Redevelopment Commission held a Regular Meeting on August 31,2016,that was called to order at 6:18 PM in the Mayor's Conference Room, located at 500 Quartermaster Court, Jeffersonville, Indiana. Board Members present: Monty Snelling, Mayor Mike Moore, Jack Vissing, Callie Jahn, Matt Owen and GCCS Board Representative Jerry White Staff Members present: Redevelopment Commission Attorney Les Merkley,City Controller and Redevelopment Treasurer Heather Metcalf,Assistant City Controller Yvonne Dowd, Redevelopment Director Rob Waiz, Grant Administrator DeLynn Rutherford,City Engineer Andy Crouch,Redevelopment Administrative Assistant Janet Mayrose, City Councilman Dustin White and CMMS Administrator/Secretary Cindy Seifert Guests present: Jorge Lanz with Jacobi, Toombs & Lanz, Bob Stein with United Consulting, Mike Hutt, Richard Eklund and Pat Barrow CALL TO ORDER Mr. Snelling called the meeting to order at 6:18 PM. APPROVAL OF AGENDA Mr. Owen made a motion to approve the agenda, with Mayor Moore seconding the motion, passing unanimously on a vote of 5-0. CONSENT REPORTS Minutes: Ms. Jahn made a motion to approve the minutes from July 27, 2016, with Mayor Moore seconding the motion, passing on a vote of 4-0-1 with Mr. Owen abstaining. Claims: Ms.Jahn made a motion to approve the TIF Claims in the amount of$400,580.66,with Mr.Owen seconding the motion,passing unanimously on a vote of 5-0. Ms. Jahn made a motion to approve the Redevelopment Claims in the amount of$34,139.69, with Mr. Owen seconding the motion, passing on a vote of 4-1, with Mr. Vissing voting against. Review of Financial Information: Ms. Metcalf provided a Contract Summary spreadsheet. JTL Ongoing Projects Update: Jorge Lanz provided status on JTL projects: Veterans Parkway Phase 2—Redesign underway. Requested approval of Right of Way Contract which includes appraisals,review of appraisals,acquisition and management required to acquire 79 parcels. Mayor Moore made a motion to approve the Right of Way Contract in an amount not to exceed$352,500, with Mr. Vissing seconding the motion, passing unanimously on a vote of 5-0. Riverfront—Status same—awaiting tree planting. Gateway Development Project,Streets and Traffic Study—Permit application submitted to INDOT to keep Indiana Avenue open as a One-Way Street. A condition of INDOT's permission to keep Indiana Avenue open as a one-way, requires the only access to Indiana Avenue to be from I-65. Awaiting Developer/City Contract. Allison Lane Sidewalks — Status same — discussing potential benches/trash receptacles. 45 days remain on this project timeline. N. 10`h Street Streetscape&Development Coordination—Design and coordination with developers continues, minor shift of approaches to facilitate traffic signal operation. This project includes an additional 3 traffic signals west of I-265 and one additional traffic signal east of I-265. Gottbrath Way at Bridgepointe Commons — Survey and design underway. Finalizing INDOT entrance and traffic signal permit application,Traffic Signal Covenant executed with INDOT. BUSINESS Reconstruction of 10" Street from Dutch Lane/Penn Street to Reeds Lane—Contract Amendment No. 6 (Lochmueller Group) INDOT has recently changed the standards for curb ramp design. In order to comply with this new standard, Lochmueller Group is requesting a contract amendment in the amount of$29,300. Ms. Jahn made a motion to approve Lochmueller Groups, Contract Agreement No. 6, in an amount not to exceed$29,300,for the individual design of curb ramps,with Mayor Moore seconding the motion,passing unanimously on a vote of 4-1,with Mr. Snelling voting against. Resolution Adopting Credit Card Criteria for the Jeffersonville Department of Redevelopment Mr. Merkley advised that the State Board of Accounts has passed new criteria that must be included in the Resolution that allows the Department of Redevelopment to use credit cards. The Redevelopment Commission adopted Resolution 2012-R-3, allowing the use of credit cards, the new resolution will only add the new criteria required by the SBOA. Mr. Owen made a motion to approve Resolution 2016-R-9, adopting credit card criteria for the Jeffersonville Department of Redevelopment, with Mayor Moore seconding the motion, passing unanimously on a vote of 5-0. PUBLIC MEETING Approval of Minutes and Final Lease Approvals of the 2016 Lease Rental Bonds Mr. Merkley provided a copy of the minutes from the Special Meeting of the Jeffersonville Redevelopment Authority, which reflects the adoption of a Resolution approving the proposed lease of construction of certain road improvements. Mr. Merkley further advised that the City Council approved the lease, as well as the Planning Commission. The Lease between the Redevelopment Authority and Redevelopment Commission will allow the Authority to accept lease payments from the Commission, and the Authority will make the bond payments. Mr. Snelling opened for comments from the public—no comments. Mayor Moore made a motion to approve Resolution 2016-R-10 approving the proposed lease with the Redevelopment Authority,with Mr. Owen seconding the motion, passing unanimously on a vote of 5-0. REGULAR MEETING RESUMED 10" Street Clearing—Change Order No 1 —Dave O'Mara Ms. Mayrose presented a request from Dave O'Mara for a Change Order No. 1 for the following: Reducing the amount of commercial sign removals; reduction in the amount of bollard installation; reduction in the amount of tree trimming needed, and addition of tree inches. The total of the change order is $440. Mr.V issing made a motion to approve Dave O'Mara Change Order No. 1 in the amount of$440,with Ms. Jahn seconding the motion, passing unanimously on a vote of 5-0. INDOT—Local Public Agency Project Coordination Contract Ms. Mayrose advised that the original Project Coordination Contract with INDOT has expired. This Contract is the same as before, with new expiration date. Mayor Moore made a motion to approve Local Public Agency Project Coordination Contract with INDOT, with Mr. Vissing seconding the motion, passing unanimously on a vote of 5-0. � w EXECUTIVE DIRECTOR REPORT Mr. Waiz advised that the Phase I and Phase II at the 10"/Spring property have been submitted to the State. Mr. Merkley added that the title work on these properties began on July 28", and noted that there are a lot of properties within this project area. PUBLIC COMMENTS BOARD COMMENTS Mayor Mike Moore said that he was sorry to lose Kyle Williams from the Commission, however he has moved to Henryville. Jack V issing advised that Steamboat Days was started in 1971 as a fundraiser to repair the Howard Mansion which had been damaged in a fire. The Museum will be open extra hours during the festival. Callie Jahn is excited to see collaboration between the City Council and Redevelopment Commission. Matt Owen is looking forward to the joint workshop, and added that much of the City Council is new and will be looking at projects for the first time. Monty Snelling thanked the presenters for the proposals on the Colston Park residential area. ADJOURNMENT Mayor Moore ma e a motion to adjourn at 7:11 PM,with Mr. Owen seconding the motion. R. Monty Snelling, resi ent Submitted By: Cind Seifert