HomeMy WebLinkAboutAUGUST 16, 2016 MINUTES OF THE
JEFFERSONVILLE DRAINAGE BOARD
AUGUST 16, 2016
The Jeffersonville Drainage Board met on August 16, 2016 at 5:30 P.M. in the City Council
Chambers, First Floor at 500 Quartermaster Court,Jeffersonville, Indiana. President Bob Rogge called
the meeting to order with the following in attendance.
BOARD MEMBERS: STAFF:
Bob Rogge Andy Crouch
Grant Morton Matt Bell
Arthur Guepe Kevin Feder
Tom Campbell Nathan Pruitt
Chester King Scott Lewis, Attorney
Charlie Smith Patty Rush
Steve Gill
Stacy Slaughter
Rob Burgess
Guest: Lisa Gill, City Councilperson Representative
Kevin Taft with Blankenbaker& Son
MINUTES:
President Rogge presented the minutes from July 19, 2016 meeting, asking if there were any
corrections or additions. There was no meeting held on August 2, 2016 as scheduled. Mr. Smith made
motion to approve the minutes as presented and seconded by Mr. Burgess.
Motion approved unanimously
OLD BUSINESS: None
NEW BUSINESS:
Mr. Kevin Taft addressed the Board in regard to Crystal Springs V &VI. Mr.Taft advised that
Section V&VI are located together and connected to Crystal Springs Lake which would complete this
area. Mr. Burgess asked if there would be any further detention area going into this basin. Mr.Taft
advised no that this completed that area. City Engineer Crouch told Mr.Taft that he appreciated his
additions to the plans for review. City Engineer Crouch gave his recommendation for these plans as
presented. Mr. Smith made a motion to approve and seconded by Mr. Guepe.
Motion approved unanimously
PUBLIC COMMENTS:
Mr.John Veeley, 3607 Sea Pine, Jeffersonville, Indiana addressed the Board in regard to his ex-
wife, Valerie Veeley at 701 Brim Drive. Ms. Veeley was present but did not want to speak to the Board
since she has appeared for several meetings. Mr.Veeley wanted to review the same information
regarding the flooding and damage to her residence. He asked if there was anything that the city could
do or to even purchase her property. The residence is not in a flood plan and the water is coming from
behind her residence of Brick Creek Pond. President Rogge advised that all the Board members have
had concerns regarding this situation with Ms. Veeley's residence. Mr. Bell sent out a memo to all
members along with an estimate from Ms. Veeley residence the cost to "flood-proof' her home.
President Rogge did a follow up with City Attorney Lewis and with City Engineer Crouch and advised Mr.
Veeley that the Board is not insensitive to the situation but there is not a mechanism in our current
Ordinance for"flood-Proofing", nor does the State Law allow us to expend public funds in support of a
private residence. City Engineer Crouch had checked with other communities to see if there was any
assistance, but not in regard to properties outside of the flood plan.
Mr. Robert Froman at 2226 Woodland Court addressed the Board in regard to flooding from the
creek. He stated that every time it rains he gets flooding in his back and side yard of his house. He
stated that the water goes over the bridge and the overflow sits in his yard. Mr. Froman advised that he
is down from Liberty Pointe and has called several times. He is located behind the City Services and the
water cannot get out and it's taking his yard out. City Engineer Crouch and Mr. Bell will review the area
and get some pictures for the Board to review. Mr. Froman advised that the ground and some trees
have been taken out.
REPORTS:
City Engineer Crouch reported that the Billing Clerk has come across some items, and he will be
having a meeting on those issues next Thursday. The sewer bills for apartments are being billed to the
landlord instead of each individual tenant. The property owner will now be responsible.
City Engineer Crouch advised that our next meeting will be held on September 6t�' will be held in
the Mayor's Conference Room since there will be a Council Meeting the same night.
Mr. Matt Bell submitted two quotes regarding the area of Schuler& Huston Drive Drainage
Improvements. TRC, LLC submitted a quote for the lump sum of$36,772.00 which would include work
as shown on the drawings provided to install 338 If of 12" PVC pipe, tie in exiting storm line with new
catch basin, install 2 new catch basin in the intersection and restoration the area.
Mr. Bell also submitted a quote from Dan Christiani Excavating Co., INC. to install storm
improvements at Schuler Drive as described as follows:
Furnish equipment and labor
Furnish and install one curb inlet
Furnish and install one yard inlet
Furnish and install one catch basin in street
Furnish and install approximately 340' of 12" PVC pipe
Saw cut trench in street
Stone backfill with #57 stone under pavement
Furnish and place 2" of asphalt binder in trench patch
Furnish and install 1.5" of asphalt surface in trench patch
Seed and straw disturbed yard area
Barricades Total: $36,900.00
Excludes: No permits or bonds
No rock excavation
No relocating any existing utilities
No sale tax
This would be in the area of Perrin Park to install pipe due to the flooding. Mr. Bell also advised
that this will assist in the flooding in the area of 8th and Hopkins. President Rogge asked City Engineer
Crouch regarding rock removal. City Engineer Crouch stated that there should not be any rock removal.
Mr. Smith expressed concern for the quote given by TRC, LLC due to the fact that it was not submitted
with work detail like Dan Christiani Excavating Company. City Engineer Crouch stated that each
company is given plans to review and then they return with a quote. Mr. Bell advised that he has dealt
with both companies and stated that it was a quote. Attorney Lewis advised that by law in regards to a
quote,you are not required to take the lowest cost on a quote. The Board asked City Engineer Crouch
what he advised, and he stated he had no problem with either companies. Mr. Bell advised that this
project has been on the books for approximately three (3) years. Mr. Slaughter and Mr. Campbell asked
in regard to how long before each company would be able to begin the project. Mr. Bell advised that
Dan Christiani Excavating would probably start at the end of the year and TRC, LLC could possibility start
in the fall.
After discussion from the Board, Mr. Gill made motion to approve Dan Christiani Excavating Co.,
Inc.'s quote regarding this project in the amount of$36,900.00 and to be recommended to the Sewer
Board for approval and seconded by Mr. Campbell. Motion approved unanimously
City Engineer Crouch advised that Mr. Don Stewart who lives at 2503 Marietta in Foxboro had
attended several of our meetings in regard to the flooding in his area. We have done some surveying
and design regarding the flooding in his area which is coming from a neighbor and into a 12" pipe. The
Gas Company will have to be contacted due that there are two main lines running through that area
before he could change the pipe. City Engineer Crouch is going to have a consultant prepare paperwork
in regard to some easements in the area. City Attorney Lewis advised that the Board of Public Works
would be the one to sign the paperwork, questioned by City Engineer Crouch.
City Engineer Crouch advised that Brad Huffman resigned a couple weeks ago and will be
working with Wastewater to work on advancements they offer.
Mr. Gill inquired about the bio swales on Chestnut Street and was informed that they were
looking rough. City Engineer Crouch stated that they were cleaned out last week, but they are just
turning brown on the ends. Mr. Gill asked about the ditch on Gardner Lane. City Engineer Crouch has a
meeting with the person that is taking Mr. Huffman's position and it will be discussed. Mr. Gill asked
about a claim from Wolford Drive and he didn't think we were spending any money in Oak Park. Mr.
Morton advised it was a bill for the Street Department and was pulled from our claims.
Mr. Burgess requested a notice in regard to work anniversaries to maybe send letters of
appreciation to the workers.
City Attorney Lewis advised that he has received the long term agreement for the Port of
Indiana with appropriate changes. The President of the Board will need to sign and notarized.
City Engineer Crouch advised that on Woodland Court that they are waiting on the permit (441
Permit) at this time which was submitted in February. Mr. Eigel will return after several delays. After
issued we can modify amendment month from today's meeting. The property easements need to be
retained from Mr. Reardon's property which is two (2) parcels.
Mr. Morton reviewed the handout from the 2016 Budget& Expenses with the Board. Mr.
Morton also reviewed the claims with the Board. Mr. Burgess made a motion to approve the claims in
the amount of$38,173.91 and seconded by Mr. Guepe. Motion passed unanimously
Mr. Burgess made a motion to adjourn at 7:00 P.M. and seconded by Mr. Smith. Our next
meeting will be held on September 6, 2016 in the Mayor's Conference Room.
President Bob 10i
ATTEST:
Secre Patty sh