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HomeMy WebLinkAboutjunly 19, 2016 MINUTES OF THE JEFFERSONVILLE DRAINAGE BOARD JULY 19, 2016 The Jeffersonville Drainage Board met on July 19, 2016 at 5:30 P.M. in the City Council Chambers, First Floor at 500 Quartermaster Court,Jeffersonville, Indiana. President Bob Rogge called the meeting to order with the following in attendance. BOARD MEMBERS: STAFF: Bob Rogge Andy Crouch Grant Morton Matt Bell Arthur Guepe Kevin Feder Tom Campbell Nathan Pruitt Chester King Scott Lewis, Attorney Charlie Smith Patty Rush Steve Gill Absent: Stacy Slaughter and Rob Burgess Guest: Lisa Gill, City Councilperson Representative MINUTES: President Rogge presented the minutes from July 5, 2016 meeting, asking if there were any corrections or additions. Mr. Gill made motion to approve the minutes as presented and seconded by Mr. Smith. Motion approved unanimously OLD BUSINESS: Mr. Gill requested an update on past projects with approval from President Rogge. Mr. Gill had five (5) items for updates as following: Waverly Court, Serenity Court, 8th & Hopkins, Liberty Point and Woodland Court along with updates from Christopher Burk on Ordinances. City Engineer Crouch advised that regarding Woodland Court they are working with Joe Eigel and the project will be broken down into two parts, with the primary focus on the bridge reconstruction and immediate area downstream. But to do this, the project will need to acquire easements from two adjacent property owners for two parcels. Mr. Bell is working with Mr. Eigel to obtain the easements from the property owners. The bridge permitting is not an issue, but some offsite work is required on private property outside the right-of-way. Mr. Gill asked if this was in the original plan, and City Engineer Crouch stated that acquiring the easements were not in this plan. Mr. Gill asked if there was a time frame regarding this but City Engineer Crouch advised that he will have some further information later. City Engineer Crouch stated that he does not have any updates on 8th & Hopkins Streets. Mr. Gill asked if we could get with Wastewater and see what the status is at this time. Regarding Liberty Pointe, City Engineer Crouch advised that he received a report from Mr. Eigel that there was a backup of Mill Creek regarding the detention basin. Mr. Gill asked if they had received any information from the County to see if the subdivision was built as designed. Mr. Gill asked about raising the levy in that area and wanting to make sure there were no issues. City Engineer Crouch has some pictures of homes that the owners have sent regarding the flooding and will bring them to the Board. President Rogge stated that in a previous conversation there was discussion of the potential for an offsite basin. City Engineer Crouch said that basin would only have a very minimum impact on the back flow, based on Joe Eigel's analysis and report. He showed slides regarding water in the detention basin along with water in the yard at 2008 Liberty Court with discussion by the Board. City Engineer Crouch advised that regarding Serenity Court, he had a conversation with a contractor regard Scott Funeral Home on repairs and maintenance on the creek. The contractor has given them a price, but they have not heard back from Scott Funeral Home. He also had spoken to the home owner themselves on that same day. City Engineer Crouch and Mr. Bell met with Christopher Burke about two weeks ago and they reviewed the documents of the Policy and Procedures. They were requested to update and make some revisions to the document including adding a credit policy to this document. The last credit policy was passed in 2009 and it allowed for over detention, direct discharge, some credit for other structures. They have not had a lot of customers to take up on the credit policy. President Rogge followed up with Ms. Snelling regarding the cell phones for individuals turning in their bills on a timely manner. The department is working on getting all employees on a schedule for billing purposes. NEW BUSINESS: City Engineer Crouch advised that he has pulled the billing for bills with the Sewer Department and in March the amount was$113,000 but the amount in July was$145,972 by correcting the billing process.This is a big improvement in the billing and collections. The staff is doing a great job getting all the billing corrections completed. City Engineer Crouch advised in the future he would like to hire an entire crew which would include a laborer, heavy equipment operator and crew leader. He would like to get one-step larger excavating equipment due to the projects we are getting into, a larger dump truck to save time. PUBLIC COMMENTS: None CLAIMS: Mr. Morton reviewed the 2016 Budget& Expenses with the Board and reviewed the claims for the Board. Mr. Morton made motion to approve the claims in the amount of$6,804.83 and seconded by Mr. Smith. Motion approved unanimously Mr. Smith made motion to adjourn the meeting and seconded by Mr. Guepe at 6:50 P.M. Our next meeting will be held on August 2, 2016. ATTEST D: L.l S ► President Bob Rog e Pai&ush