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HomeMy WebLinkAboutJUNE 29,2016 JEFFERSONVILLE REDEVELOPMENT COMMISSION REGULAR MEETING MINUTES JUNE 29,2016 The Jeffersonville Redevelopment Commission held a Regular Meeting on June 29, 2016, that was called to order at 6:03 PM in the Mayor's Conference Room, located at 500 Quartermaster Court, Jeffersonville, Indiana. Board Members present: Monty Snelling, Mayor Mike Moore, Callie Jahn and Kyle Williams Board Members absent: Jack Vissing and GCCS Board Representative Jerry White Staff Members present: Redevelopment Commission Attorney Les Merkley,City Controller and Redevelopment Treasurer Heather Metcalf,Assistant City Controller Yvonne Dowd, Redevelopment Director Rob Waiz, Grant Administrator DeLynn Rutherford, City Engineer Andy Crouch, Redevelopment Administrative Assistant Janet Mayrose and CMMS Administrator/Commission Secretary Cindy Seifert Guests present: County Commissioner Bryan Glover,Jorge Lanz with Jacobi,Toombs& Lanz, Bob Stein,Steve Jones and Brian Miller with United Consulting, Case Kuiper with Rosehill Neighborhood Association, Mike Hutt, Richard Eklund and Pat Barrow CALL TO ORDER Mr. Snelling called the meeting to order at 6:03 PM. APPROVAL OF AGENDA Mr. Williams made a motion to approve the agenda, with Mayor Moore seconding the motion, passing unanimously on a vote of 4-0. CONSENT REPORTS Minutes: Ms. Jahn made a motion to approve the minutes from June 1, 2016, and June 6, 2016, with Mr. Williams seconding the motion, passing unanimously on a vote of 4-0. Claims: Ms. Jahn made a motion to approve the TIF Claims in the amount of$623,233.15, with Mr. Williams seconding the motion, passing unanimously on a vote of 4-0. Ms. Jahn made a motion to approve the Redevelopment Claims in the amount of$39,931.70, with Mr. Williams seconding the motion, passing unanimously on a vote of 4-0. Review of Financial Information: Ms. Metcalf provided a Contract Summary spreadsheet. JTL Onj!oinj!Projects Update: Jorge Lanz provided status on JTL projects: Veterans Parkway Phase 2—After meeting with City personnel,the entire project will be completed using local funds. Design and Construction plans are due by October 2016, Right-of- Way Engineering and Acquisition are due by May 2017,Utility Relocations by February 2018 and Final Construction by November 2018. Total project costs are estimated at$8.2M. JTL requested approval of Supplemental Agreement in the amount of$147,200.00 to finalize the Construction Plans. Also,JTL advises that an additional agreement for right-of-way services will be presented next month. Mayor Moore made a motion to approve Supplemental Agreement in an amount not to exceed$147,200 to finalize construction plans for Veterans Parkway Phase 2,with Mr.Williams seconding the motion,passing unanimously on a vote of 4-0. Riverfront—Native grasses on slope are not to be mowed. IDNR has defined the mitigation area (which may not be mowed)as from the top of the bank along Riverside Drive,to the top of the wall along the north edge of the lower road. IDNR has agreed that weeds overhanging the bottom wall may be trimmed. There will be a meeting with IDNR on Wednesday July 6,2016. Gateway Development—No Change Gateway—CSO Interceptor Phase 1 —Project Complete Gateway—Traffic Study—No Change,ready for bids this spring Allison Lane Sidewalks—Construction continues. JTL requested approval of Change Order No 1 in the amount of$7,389.20 to add railing to one section. With the change order,the project is still under the original estimated cost. Ms. Jahn asked whether trash cans and benches were included in the scope of the project. Mr. Lanz advised that they were not, Mayor Moore added that homeowners would need to be consulted before making a decision to add. Mayor Moore made a motion to approve Change Order No 1, in the amount of$7,389.20 for railing,with Mr.Williams seconding the motion, passing unanimously on a vote of 4-0. N. 101 Street Streetscape&Development Coordination—Survey and Design Underway. Iron Street Way at Bridgepointe Commons — Construction of new street from SR 62 beginning halfway between the north roundabout at 1-265 and Utica Sellersburg Road. The new road would extend southeasterly, crossing New Chapel Road at about 1,200 feet, then continue toward Utica Sellersburg Road at about 2,000 feet. The easement for the project is being donated by the land developer. The total estimate for the project is $4M. JTL requested approval of the Professional Engineering Services Agreement for this project. Mayor Moore made a motion to approve the Professional Engineering Services Agreement in the amount of$276,000,with Mr. Williams seconding the motion,passing unanimously on a vote of 4-0. OLD BUSINESS None NEW BUSINESS 101' Street Construction Inspection Agreement Andy Crouch presented a Construction Inspection Agreement with United Consulting for the 10"' Street Widening Project in the amount not to exceed $1,794,400. Mayor Moore made a motion to approve the Construction Inspection Agreement in an amount not to exceed $1,794,400 to United Consulting, with Ms. Jahn seconding the motion, passing unanimously on a vote of 4-0. Community Crossing Grant DeLynn Rutherford presented an opportunity for a matching grant which would need to be in coordination with the City Council. The Grant is a matching grant which must be matched with funds from LOIT fund. Ms. Rutherford proposed the City Council fund $1 M towards the Holman's Lane Project from LOIT in order to qualify for the $1 M grant. Mayor Moore made a motion for the Redevelopment Commission to commit a total of$4.6M of TIF dollars to fund the Holmans Lane project contingent upon the City Council appropriating$1M from LOIT as the grant match with another $3.6M from LOIT to fund the balance of the Holman's Lane Project, with Ms. Jahn seconding the motion,passing unanimously on a vote of 4-0. Protected Area of Colston Park Monty Snelling presented a suggestion list for use of Colston Park. His suggestions were taken under advisement. Mayor Moore suggested getting ideas from the American Legion and the VFW as well. He added that regardless, lighting may affect residents, so he would also like to include them in the plans. Salem Noble Road Bridge County Commissioner Bryan Glover presented a 50/50 request with Clark County to replace the bridge on Salem Noble Road over Pleasant Run Creek. During rain events,the Jeffersonville Fire Department must send a Firetruck and Firefighters to be stationed at the Whispering Oaks Clubhouse as Salem Noble Road often gets flooded during these events and cannot be traveled. The County has received a quote from CivilCom of$750,000 for a new, bigger bridge. The current bridge is 28' long and 24' wide. The new bridge would be 120' long and 34' wide, allowing for sidewalk/bike path in the future. The County would do installation. The project would involve a 90 day shutdown, from October to December. Mayor Moore asked the county to consider moving the project up by one month in expectation of asphalt plants shutting down for winter. The county suggests emergency services will need to be subbed out to neighboring towns/cities during construction. Mayor Moore made a motion to approve the Interlocal Agreement with Clark County for the Salem Noble Road Bridge, in an amount not to exceed $375,000, with Ms. Jahn seconding the motion, passing unanimously on a vote of 3-0-1, with Mr. Snelling abstaining due to his position with the County. EXECUTIVE DIRECTOR REPORT Mr. Waiz requested an Executive Session on Wednesday, July 6, 2016 at 5:00pm to discuss OTH and Keystone. Mr. Waiz also advised that additional light ballasts and shields are needed for the Big Four Station/Ramp. Mayor Moore made a motion to approve the purchase of additional light ballasts and shields,with Ms.Jahn seconding the motion, passing unanimously on a vote of 4-0. PUBLIC COMMENTS Mike Hutt asked for details regarding a traffic light at Hwy 62 at the newly proposed road. Mike Hutt asked for the contract price to United Consulting for the 10" Street Construction Inspection Agreement. Mr. Crouch advised it was$1,794,400 BOARD COMMENTS Mayor Mike Moore asked when the waiting period for the Colston Park RFP would expire. Mr. Merkley advised time expires on Friday,July 1, 2016. Monty Snelling asked for the status of the laundromat demolition, Mr. Crouch advised the city is awaiting asbestos survey result. ADJOURNMENT Mayor Moore made a motion to adjourn at 6:51 PM,with Mr. Williams seconding the motion. R. Monty nellinK Pre ' ent Submitted By: Cindy Seifert