HomeMy WebLinkAboutSEPTEMBER 8, 2015COMMON COUNCIL OF THE CITY
OF JEFFERSONVILLE, INDIANA
SEPTEMBER 8, 2015
The Common Council of the City of Jeffersonville, Indiana met in regular session in Room 101, 500
Quartermaster Court, Jeffersonville, Indiana at 7:00 pm, on Tuesday, September 8, 2015.
Council President Gill, with Vicki Conlin, City Clerk, called the meeting to order at 7:04 pm. Council
President Gill asked those in attendance to stand as Councilperson Samuel gave the Invocation. Council
President Gill asked those in attendance to recite the Pledge of Allegiance.
The roll call was conducted and those present were: Councilperson Smith, Councilperson Zastawny,
Councilperson Wadsworth, Councilperson Webb, Council President Gill, Councilperson Julius, and
Councilperson Samuel. Councilperson Sellers was absent from the meeting as she was out of town and
Councilperson Owen contacted Council President Gill to let her know he had been held up in a court
proceeding and would be late to the Council Meeting (Councilperson Owen would later arrive at 7:20
pm).
MINUTES TO BE APPROVED:
Councilperson Zastawny made a motion to APPROVE the August 17, 2015, Council Regular Proceeding
minutes, with Councilperson Samuel seconding, PASSING on a vote of 7-0.
BUDGET HEARING MINUTES TO BE APPROVED:
1. Budget Hearing August 24, 2015- Councilperson Zastawny made a motion to APPROVE the
August 24, 2015, Budget Hearing minutes, with Councilperson Samuel seconding, PASSING on a
vote of 7-0.
2. Budget Hearing August 26, 2015- Councilperson Zastawny made a motion to APPROVE the
August 26, 2015, Budget Hearing minutes, with Councilperson Samuel seconding, PASSING on a
vote of 7-0.
3. Budget Hearing August 27, 2015- Councilperson Zastawny made a motion to APPROVE the
August 27, 2015, Budget Hearing minutes, with Councilperson Samuel seconding, PASSING on a
vote of 7-0.
APPROVAL OF THE AGENDA:
Council President Gill stated we need to add the Inner local Agreement between
Jeffersonville and Clarksville. Councilperson Zastawny stated based on the special meeting
before the City Council Meeting he would like to remove items 1 and 2 under Unfinished
Business (2015-R-9 A Resolution Regarding the Amendment of the Falls Landing
Redevelopment Plan (TABLED July 6, July 20, 2015, and August 3, 2015, August 17, 2015)
and 2015-R-10 A Resolution Regarding the Amendment of the Inner City Road
Redevelopment Plan (TABLED July 6, July 20, 2015, and August 3, 2015, August 17, 2015)).
Councilperson Smith asked for clarification that if it was removed as opposed to Tabled, did
that mean that it would be taken off of future Agendas. Council President Gill stated yes,
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until it was time to approve that phase of the project. Councilperson Zastawny made a
motion to APPROVE noting the changes with Councilperson Samuel seconding, PASSING on
a vote, 7-0.
CLAIMS TO BE APPROVED:
GENERAL -
City Controller Amy Deering presented the general claims list to the Council in the amount of
$1,061,770.86. Councilperson Samuel asked City Controller Deering if all of these Claims met
the Ordinances, meaning do they all have the signatures and the Contracts. City Controller
Deering stated to her knowledge they did. Councilperson Samuel asked if the Controller's
employees go through the claims to make sure there are contracts and that, they have been
signed by the necessary people. City Controller Deering stated yes. Council President Gill
asked that under the Promotional fund ($500 Claim) for the Mayor the actual advertisement
be attached to the claim and City Controller Deering stated she would do that. Councilperson
Samuel made a motion to APPROVE the claims as presented, with Councilperson Julius
seconding, PASSING on a vote, 7-0.
REPORT OF THE CLERK:
City Clerk Conlin reported that Senator Grooms had emailed her in regards to constituents
contacting him concerning a section of 62 and Utica Sellersburg Rd, evidently it was very
overgrown and needed to be mowed and Senator Grooms had been working on that with
INDOT and wanted to let everyone know that starting September 9, 2015 at 10:00 am they
would start mowing that.
Additionally a gentleman came to the Clerk's office today and stated he had been to the
Mayor's Office, however nobody was there at that time. He provided the Clerk with
brochures and information pages about two free apps for phones, one for distracted driving
(disables the phones texting app anytime the car is moving) and the other relays important
health information to EMS and First Responders in the event that the individual is unable to
themselves and immediate family members cannot be reached to provide the information.
AGENDA ITMES:
UNFINISHED BUSINESS:
1. Les Merkley — 2015-R-9 A Resolution Regarding the Amendment of the Falls Landing
Redevelopment Plan (TABLED July 6, July 20, 2015, and August 3, 2015, August 17, 2015)
REMOVED from Agenda.
2. Les Merkley — 2015-R-10 A Resolution Regarding the Amendment of the Inner City Road
Redevelopment Plan (TABLED July 6, July 20, 2015, and August 3, 2015, August 17, 2015)
REMOVED from Agenda.
3. Dennis Julius — Guidelines and Principles for Consideration of Property Tax Phase -In (Tax
Abatement) in Jeffersonville, Indiana (Discussed at the August 17, 2015 meeting).
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Councilperson Julius reminded the Council that during the last City Council Meeting Mr.
Matt Hall from One SI came and went through the highlights of this and what we are trying
to do is to make it a little fairer for the companies bringing more to the City. We have come
up with a sliding scale that benefits the companies that are bringing more to their •
employees, community, etc. It is getting more competitive and this is a tool we can use. On
the first page, there is a clause that allows the Council to give more or less to a company
than what they score based on the sliding scale. One SI is the frontline with all of the
businesses for the company to know ahead of time so there is no guesswork when they
come before the Council. On that note, Councilperson Julius would like to move it forward
and send it to Mr. Scott Lewis to prepare for the next Council Meeting to vote on.
Councilperson Samuel seconded the motion, PASSING on a vote, 7-0.
4. Scott Lewis — Ohio River Greenway Monuments and Memorial Policy. (Discussed at August
17, 2015 meeting).
Mr. Lewis presented this policy to the Council at the last Council Meeting for their review.
New Albany and Clarksville have already passed this policy, Jeffersonville is the last party
needed to pass the policy as a whole. Mr. Lewis stated that we asked to insert a clause into
the policy that the Council had final authority over the signage that was put on our
properties. Councilperson Samuel asked if this needed to be a Resolution and Mr. Lewis
stated it did not, only needed to be passed. Councilperson Wadsworth asked if the
meetings to discuss the signage before it was brought before, the Council were public
meetings and Mr. Lewis said it was his understanding that there were both public and.
private committee meetings. Councilperson Smith used the example of the Council would
not want a large neon sign downtown and this prevents that from happening because the
City would have the final say. The entity for the City is the Public Arts Committee and Mr.
Corbin is on that committee and will help to ensure it fits in our districts. Councilperson
Samuel made a motion to APPROVE the policy with Councilperson Julius seconding,
PASSING on a vote, 8-0.
5. Nathan Samuel — 2015 -OR -47 An Ordinance Allocating Annual Edit Funds to the
Jeffersonville Public Arts Non -Reverting Fund (Passed on 1St Reading August 17, 2015)
Councilperson Samuel stated there was discussion regarding whether we should cap this
amount during the last Council Meeting and the compromise is that it would change from
5% to 4% with no cap. This should also read that this is based on the previous year's
certified amount. Councilperson Samuel motioned to PASS on the second and third reading
with Councilperson Julius seconding. Councilperson Owen asked if this was okay because it
seemed as though it was committing future funds. Council Attorney Scott Lewis stated he
looked at this as more of an intent or policy, future Councils do not have to follow through
on this and can amend it if they see the need to. Councilperson Owen asked why it was
presented as an Ordinance if it were more like a policy. Mr. Lewis stated he was asked to
prepare it as an Ordinance. With the motion and the second in place the Council voted, 7-1
PASSING 2015 -OR -47.
NEW BUSINESS:
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Mr. Nick Morris from the Clarksville presented an Interlocal Agreement between
Jeffersonville and Clarksville. This will give Clarksville permission needed to develop a new
gateway for the south port. The construction crew is currently mobilizing and this Interlocal
Agreement is needed so they can proceed. Clarksville is funding this project and agrees to
maintain the upkeep of the road. Councilperson Julius, Councilperson Samuel, Council
President Gill, and Councilperson Sellers went down and met with Mr. Morris to discuss the
project. It is a very small project and the amount that is actually in Jeffersonville is a small
amount. Councilperson Julius called Kye Hoehn to ensure that she knew about the project
as it is close to her business. Council President Gill's understanding was that Clarksville met
with Kye and asked her to step forward. Ms. Hoehn stated her business is at 500 Missouri
Ave. Jeffersonville, IN and her biggest concern was parking. She is concerned because she
keeps being told "hopefully" it will not interfere with her parking lot and blocking her
entrance and she would like a guarantee. She stated due to the nature of her business,
parking for guests is essential and it could affect her business during the construction and
repaving if her parking lot were to be blocked. Councilperson Owen stated since this is the
first the Council has heard of the matter being presented this evening, he would like to take
it under advisement to gather more information and hopefully during that timeframe
Clarksville can assure Ms. Hoehn there will not be blockage of her parking lot during specific
times and they will work with her to ease her concerns. Councilperson Zastawny seconded
the motion, with a vote to take under advisement 8-0.
1. Les Merkley — PUBLIC HEARING 2015 -OR -48 Plan Commission Recommendation to
Jeffersonville Common Council to Amend Portions of the Jeffersonville Zoning Ordinance
2000 -OR -1
Planning and Zoning Director Shane Corbin presented this information. The department has
been working on this for over a year now. They are proposing to add two new zoning
commissions that do not exist in our area. Right on, the edge of River Ridge it is currently
zoned as low density residential, hopefully to go commercial. Should this be passed we
would recommend reclassifying as mixed-use development. There are currently 600 acres
and it would include a town center with residential above the commercial in a similar design
to downtown. Traditional Marketplace 1 and 2 (TM1 and TM2) takes existing designs that
we already have in the community and makes it flexible for developers. Councilperson
Owen noted that a drive through is allowed under specialty (has to be approved). For the
TM2 it would be minimum of 2 acres. There is a lot of interest already in this area and it
maximizes efficiency of space by sharing parking lots. Council President Gill opened the
Public Hearing at 8:04 with no members of the public coming forward and closed at 8:04.
Councilperson Samuel motioned to APPROVE with Councilperson Julius seconding, PASSING
on a vote, 8-0. A second public hearing will be held during the next City Council Meeting.
2. Michael McVoy, Assist Chief JPD — Training
Chief Kenny Kavanaugh presented the following trainings:
1. Indiana Law Enforcement Training Board Training Coordinators Conference- takes place at
the Police Academy in November.
2. Detective Level 1- This has already occurred, cost was $790 and was local (Clarksville, IN).
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3. Advance Roadside Interview Techniques for Patrol Officers- Will be local (Clarksville
Police Department) and cost approximately $1000 for four officers.
4. Understanding Use of Force- Will cost approximately $725 for 10 officers.
5. STOPS Instructor Re -Certification- This is for an officer who was hired with a certification,
that is about to expire. Will cost about $275 with an additional $400 for travel.
6. Officer Survival During Traffic Stops- Will occur in November and cost around $1000 for
six officers.
7. Interviewing and Interrogation Techniques- Will take place at Jeffersonville Police
Department and cost approximately $1100.
8. Basic SWAT School- the only cost for this is for lodging ($280.00)
All of these are accounted for in the budgeting.
Councilperson Owen made a motion to APPROVE with Councilperson Julius seconding,
PASSING on a vote, 8-0.
DISCUSSION ON STEAMBOAT DAYS OVERTIME:
Thursday- Sunday cost about $11,000 in overtime. Bike Patrol stopped a burglary in
progress. Bikes are effective and a good tool to utilize in Jeffersonville.
3. Amy Deering — 2015 -OR -49 An Ordinance Transferring Certain Funds Within the Same
Department
This is going from Building Authority Repair and Maintenance to Building Authority Other
Supplies. Councilperson Samuel made a motion to APPROVE with Councilperson Julius
seconding, PASSING on a vote, 8-0.
4. Amy Deering — 2015 -OR -50 An Ordinance of Additional Appropriation
(Public Hearing September 21, 2015)
This is for Public Arts Grant Disbursement Services, Police Overtime, and funding the Ice
Rink. Councilperson Samuel made a motion to APPROVE with Councilperson Julius
seconding, PASSING on a vote, 8-0.
CITY COUNCIL ATTORNEY REPORT:
Nothing to report.
DEPARTMENT HEAD REPORT:
Nothing to report (No Department Heads present/came forward to present).
PUBLIC COMMENT: Kye Hoehn was the only person on the list and she spoke during the
meeting on her matter and then left.
COUNCIL COMMENTS:
Councilperson Mike Smith: Nothing at this time.
Councilperson Ed Zastawny: Before the Council Meeting there was a workshop
concerning the Falls Landing and Inner City Road project. The City Council is committed
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to doing this project, they are simply trying to maximize Federal dollars, and the way to
do that is to break this into two phases. The Council is going to need to work with the
City Engineer and Redevelopment in order to maximize the grant money.
Councilperson Wadsworth: Nothing at this time.
Councilperson Sellers: Not present.
Councilperson Webb: Nothing at this time.
Councilperson Julius: Seconds what Councilperson Zastawny said about the Falls Landing and
Inner City Road project. Additionally, the City lost a good guy today, Teddy Throckmorton was a
member of our Parks board for a long time and nobody loved Jeffersonville like he did.
Councilperson Owen: Councilperson Owen apologized for being tardy as he got held up in court
and commended everyone who had a hand in Steamboat Days 2015. It was a hot weekend.
Last year it was cold in October and this year it definitely wasn't cold.
Councilperson Samuel: Councilperson Samuel stated we are right on target concerning KIPDA.
We were being pushed at an earlier meeting because it was said the utility companies would not
move forward but Duke Energy was here tonight and that was not the case for them. The
Coalition for the Homeless Task Force has a good initiative. To address Councilperson Owens
question earlier in the evening about why wasn't the Public Arts fund (2015 -OR -47) presented as
a policy instead of an ordinance- the state is encouraging local government to dedicate annual
funds for Public Arts.
Council President Gill: The workshop was very informative. Council President Gill thought it was
interesting that the Council was being asked to move the timeline up when we cannot even do
the Utilities until May of 2016. Also with the Coalition for the Homeless, that $75,000 pledge
would need to come out of Gaming. Additionally we need to schedule a Parks Authority Budget
Workshop- it will be Monday September 14, 2015 at 7:00 PM.
City Clerk Conlin: A 103 year old gentleman rode in her car during the Steamboat Days Parade
and he so enjoyed it and enjoys Jeffersonville and has so much knowledge about it, City Clerk
Conlin made the recommendation to have him come before the City Council to be introduced.
ADJOURNMENT:
Councilperson Samuel made a motion to ADJOURN at 8:25 pm with Councilperson Owen moving the
motion.
ATT ED BY:
Vicki Conlin, City Clerk
APPROVED BY:
't sa GiII, President
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