HomeMy WebLinkAboutBudget Workshop Sept. 29, 2014JEFFERSONVILLE CITY COUNCIL BUDGET WORKSHOP
Tuesday, September 29, 2014
Council Chambers
The Common Council of the City of Jeffersonville met in a budget workshop on Wednesday,
September 29, 2014. Council President Julius called the meeting to order at 6:04 -PM and
members present were: Councilperson Samuel, Councilperson Sellers, Councilperson Payne,
Council Vice President Gill, Councilperson Smith, and Councilperson Owen. Councilperson
Zastawny and Councilperson Glover were absent.
Also present were: Council Attorney Scott Lewis, Controller Amy Deering, Assistant Controller
Heather Metcalf, Police Chief Chris Grimm, Administrative Assistant Anne Langley, Animal
Shelter Director Charlie Heavrin, City Clerk Vicki Conlin, and Director of Park Department Paul
Northam.
Police
Police Chief Chris Grimm- Councilperson Smith notified him that Performance Pool has been
taken out and there will be no more new positions. President Julius stated that these are city
wide. Salaries went up, hoping to hire three more when a grant goes through. Administrative
Assistant Anne Langley stated that the total for salaries is $4,210,000.00, this is minus the three
extra. If the grant comes through they can adjust. Only goes up $121,000.00_ This includes
ranks, longevity, and such. One more civilian employee was approved this year, an
Administrative Assistant. This will be a new hire in January 2015_ This was approved while back
per Council. Clothing Allowance is for 78 officers and five civilians is $124,000.00_ Holiday Pay
is $31,200.00. Police Pension is $126,400.00_ Ms. Langley stated that Travel and Mileage
would go to $25,000.00. Councilperson Owen asked why there was a $10,000.00 increase. Ms.
Langley stated that there were three officers that needed to go to the academy and meals are
not served anymore_ For 14 weeks it is $2,000.00 to feed one officer_ Lease Payment
$15,000.00 for copiers, the lease will be with Toshiba_ It was paid out of another line item,
Stationary. That money went into Office Supply_ $19,047.00 for Office Supplies_ Chief Grimm
stated that these are all estimates, until they are in the new building they won't really know
amounts. They are going to be paying $1,000.00 per month for the internet service and
cameras on Riverside Drive for the bridges. Councilperson Sellers suggests that this should be
moved under LOIT_ Councilperson Sellers makes a motion to move this to LOIT, Councilperson
Gill seconds, PASS 7-0. They are paying $1,200.00 every three months for cameras under the
bridge, IDEX money. Councilperson Sellers makes a motion to rebill Redevelopment for back
payment and reimburse the Police, Councilperson Gill seconds, PASS 7-0. They have paid six
months so it would be a total of $3,600.00 for 2014_ City Attorney Lewis will send the letter to
Redevelopment. Telephone item is now $66,000.00, was $71,000.00. Ms_ Langley stated that
they needed to add to Contractual because they will need cleaning and maintenance for the
new building. It will cost $5,000.00 per month and that covers everything, all the supplies
included. They would be there about 4 hours per day. Council President Julius stated that they
needed to sit on this $60,000.00 amount. Chief Grimm stated they have received five bids for
the cleaning contract. This was the best price they had found. Council President Julius stated
that for now they would leave this out; that the scope of the work needed to be shared and
looked at. That is a lot of tax payer's dollars to spend. Councilperson Samuel suggested maybe
putting the city building, fire, and police all under one contract. That might be cheaper. Revisit
later. Councilperson Samuel motioned to accept this as is, seconded by Councilperson Owen, 7-
0. Vehicle Leases is $27,500.00 and Vehicle Non Reverting is $33,000.00. Police Equipment and
Uniforms should be $17,000.00. Vehicles should be $375,005.00. Chief Grimm stated they
needed three vehicles for the new officers. Councilperson Sellers asked if they could buy nine
and the 3 use older ones. These cars need to be ordered now because it take a while to get
them. Won't pay until next year and we get them in chunks. Councilperson Smith makes a
motion to accept, Councilperson Owen seconds, PASS 7-0. Police Equipment Repair is
$17,000.00, Police Vehicles $375,005.00, and added telephone (label as cameras under LOIT)
$12,000.00. Councilperson Gill makes a motion to accept, Councilperson Sellers seconds, PASS
7-0. Ms. Langley wants to add a new line item titled Safety Supplies. It is under General, want
to move it here. Safety Supplies would be $78,080.00. Councilperson Owen makes a motion to
add this, Councilperson Gill seconds, PASS 7-0. Ms. Langley stated that the 911 fund out of LOIT
needed to increase. Controller Deering stated that this needs to go up to $800,000.00.
Councilperson Smith stated that they took $500,000.00 from Dispatchers and are allocating it.
Animal Shelter
Director of Animal Shelter Charlie Heavrin- wants to increase animal control to six days a week
to help with weekends. Base pay is $29,536.00 for Administrative Assistant, and for Animal
Control Supervisor it is $39,520.00. Councilperson Sellers stated that they are not approving
any new positions at this time. Council President Julius says to come to a Finance Meeting later
to request these new hires. Mr. Heavrin states that they have been moving around money a lot
and wants to fix that. There were no major changes, just some line items went up, and others
went down. Wants to cut down on Overtime and Increase Part-time. Councilperson Gill stated
that council loves that he finds things in his budget before coming; he manages very well.
Clerk
City Clerk Vicki Conlin- Salaries are exactly what are being paid, except the Chief Deputy, the
actual is $35,226.00. Performance Pool has been taken out. Stenographers are all combined
together at $13,008.00. That is everything except Redevelopment, UEZ, Wastewater, and
Drainage. What you see in the 2014 budget was approved prior to the 3% raises. Fire Merit
Committee has been added, will be a new line item for that, $118,700.00. Police is $35,000.00.
Councilperson Owen asked why the fire cost so much more than the police. City Clerk Conlin
stated that she would meet with Jeff Fry, President of the Fire Merit, and see if she can come
up with something. Councilperson Samuel makes a motion to approve, Councilperson Gill
seconds, PASS 7-0.
Other
Councilperson Sellers stated that she had some things she wanted to go over regarding the
Court. City Attorney Scott Lewis stated that there is information contradictory to what Judge
Pierce said. The only thing that can be taken from PUF is the Probation Officer's salaries.
Manual on website contradicts everything he said. Councilperson Sellers went over the
transportation costs from past years to present. In 2013 he wanted to make Ms. Wolpert the
bailiff. Then he changed the wording; a play in words. City Attorney Lewis stated that he
cannot have two bailiffs. There are also no legal requirements that the bailiff is paid the same
of police officers. Council President wanted to note that the figures continue to go up as the
caseloads go down.
Assistant Controller Heather Metcalf wanted to address some line items. For Utilities for City
Hall we are asking for more, as it is already more than half spent. Councilperson Owen asked
why it was it went from $82,000.00 to only $70,000.00 in 2014. Controller Deering stated it
may have been moved to another line item. Councilperson Samuel asked about how the
phones work; wanted to know if the police leave if that can change. Ms. Metcalf stated that it
could potentially change. They are just using landlines. Lease Payment is the lease of the
building, so that goes to Building Commission. President Julius said to put lease at $80,000.00.
Councilperson Samuel suggests dropping phones to $105,000.00, water drop to $8,000.00, and
sewer drop to $7,000.00.
Parks
Director of Park Department Paul Northam- wants to turn the part time Administrative
Assistant, Julie Semones, into a full time position. Ricky Romans might be move if the Woehrle
Complex if it is built and we will be down one person to assist. In Full Time Labor we show
$255,000.00 as the requested budget, but that figure was place before I realized the
Performance Pool was added. It was initially $230,000.00. I was intending on adding the
$25,000.00 for a full time employee. It should say $271,000.00 for 2015 for that extra
employee. Asking for two employees. Turning a part time into full and adding another. This is
for the new division. President Julius informs him that we are not hiring anyone new at this
time. After Circuit Breakers, come to a Finance Meeting to request this. He inquired about why
Professional Services was up. We are not sure how much will be needed, if we go to the new
division we will probably split this up. We are asking for more money but it may not be needed.
Council approved the K4 security and it is being taken out of Contractual Services.
Councilperson Samuel does not feel this should come out of Paul's budget. Controller Deering
wanted to note that the stenographer pay has been to Clerk budget. Some of the salaries are
going down so this concerns her. Going to review these numbers. Under Professional Services
she asked if they wanted to add ProMedia. The new amount there is $82,370.00. Mr. Northam
stated that Equipment went up because they are in need of new vehicles. President Julius
wants to transfer money from Land to Vehicles so they can get one this year. Mr. Northam is
asking for $122,000.00 for vehicles, mowers, trailers, and miscellaneous equipment. President
Julius states for him to bring in a realistic number for vehicles and they would push it through
this year. To come to the next Finance meeting on October 9. Going to reduce the Equipment
line to $50,000.00 for next year. Debt Payment Principle is being moved to Redevelopment.
Cell Phones are going up a third. Since they are anticipating a new employee he was asking for
more, $14,000.00. Spent $4,000.00 on advertising this year. $51,005.00 for Department Head
pay. Councilperson Samuel makes a motion to approve, Councilperson Sellers seconds, PASS 7-
0. Professional changes to $2,000.00 and water $2,000.00 additional. We suspect a leak in the
large pool, will need repaired. Wants to increase the electric another $8,000.00 to $25,000.00.
Councilperson Samuel makes a motion to approve, Councilperson Gill seconds, PASS 7-0. For
the ice rink take out part time, this was payment to employees, and paying it out of another
line item, general part time. The ice rink brought in around $137,000.00, but the actual is
something like $50,000.00 after all costs are covered. Councilperson Payne makes a motion to
approve, Councilperson Owen seconds, PASS 7-0. Field House has Smoking on the River
included in that fund. Should be called Programs, not Field House. Repairs and Maintenance
also do not belong here. Councilperson Samuel makes a motion to approve, Councilperson
Owen seconds, PASS 7-0. The Kent Ellis building needs a bump up for electricity. Motion to
approve with changes made by Councilperson Samuel, Councilperson Gill seconds, PASS 7-0.
Additional money put into Concessions, $8,000.00. Councilperson Payne makes a motion for
these changes, Councilperson Owen seconds, PASS 7-0. Basketball and Volleyball stay the
same. Councilperson Sellers makes a motion to accept, Councilperson Gill seconds, PASS 7-0.
$15,000.00 was removed from Contractual Services for the Trolley because we do not use it
and added $5,000.00 into Other Supplies. Councilperson Owen make a motion to approve,
Councilperson Sellers seconds, PASS 7-0. Dog Park stays the same. Councilperson Payne makes
a motion to accept, Councilperson Sellers seconds, PASS 7-0. Steamboat Days was approved to
add to fund Professional Services from $35,000.00 to $55,000.00. Contractual Services went
from $25,000.00 to $35,000.00. Councilperson Smith votes to keep Steamboat Days the same,
Councilperson Owen seconds, PASS 7-0. Other Park is being eliminated. Councilperson Samuel
makes a motion to approve, Councilperson Smith seconds, PASS 7-0. Boat Dock being taken
out. Councilperson Samuel make a motion to approve, Councilperson Payne seconds, PASS 7-0.
Riverstage, no changes. Councilperson Owen makes a motion to approve, Councilperson Payne
seconds, PASS 7-0. Thunder, no changes. Councilperson Samuel makes a motion to approve,
Councilperson Smith seconds, PASS 7-0.
Other
City Clerk Conlin states there needs to be a line item for historic landmarks for $4,000.00 and a
line item for JNLA for $6,000.00. Councilperson Owen makes a motion to approve,
Councilperson Samuel seconds, PASS 7-0.
Assistant Controller Heather Metcalf addressed Gaming, which transfers out to Riverstage.
Councilperson Samuel make a motion to approve, Councilperson Payne seconds, PASS 7-0.
Beautification is increased to $30,000.00 for City Pride. This is the expected revenue for next
year. Councilperson Payne makes a motion to accept, Councilperson Smith seconds, PASS 7-0.
Public Arts is at $50,000.00 and potentially won't all be used. Councilperson Smith makes a
motion to accept, Councilperson Gill seconds, PASS 7-0. Fire Pension stay the same.
Councilperson Owen makes a motion to accept, Councilperson Samuel seconds, PASS 7-0.
Police Pension increased over $1,000.00 for training. Councilperson Payne makes a motion to
accept, Councilperson Sellers accepts, PASS 7-0. Under the EDIT fund, not sure what
Professional Services is. Might be Special Projects. Not sure why $25,000.00 is there. Wants to
take it out. Councilperson Owen wants to pull since nothing was done with it last year.
Controller Deering states nothing was spent out of it this year. Councilperson Owen makes a
motion to accept, Councilperson Payne seconds, PASS 7-0. Under EDIT is the 50/50 for Andy for
the sidewalk plan. Councilperson Samuel wants to put this under Improvements. Controller
Deering stated this would be transferred, this is for $20,000.00. Drainage and Wastewater
cover Andy's salary.
Councilperson Owen made a motion to ADJOURN at 8:49pm with Councilperson Samuel
seconding, PASSING on a vote of 7-0.
-'tennis Julius, ` esident
Vicki Conlin, Clerk