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HomeMy WebLinkAboutBudget Workshop Sept. 29, 2014JEFFERSONVILLE CITY COUNCIL BUDGET WORKSHOP Tuesday, September 29, 2014 Council Chambers The Common Council of the City of Jeffersonville met in a budget workshop on Wednesday, September 29, 2014. Council President Julius called the meeting to order at 6:04 -PM and members present were: Councilperson Samuel, Councilperson Sellers, Councilperson Payne, Council Vice President Gill, Councilperson Smith, and Councilperson Owen. Councilperson Zastawny and Councilperson Glover were absent. Also present were: Council Attorney Scott Lewis, Controller Amy Deering, Assistant Controller Heather Metcalf, Police Chief Chris Grimm, Administrative Assistant Anne Langley, Animal Shelter Director Charlie Heavrin, City Clerk Vicki Conlin, and Director of Park Department Paul Northam. Police Police Chief Chris Grimm- Councilperson Smith notified him that Performance Pool has been taken out and there will be no more new positions. President Julius stated that these are city wide. Salaries went up, hoping to hire three more when a grant goes through. Administrative Assistant Anne Langley stated that the total for salaries is $4,210,000.00, this is minus the three extra. If the grant comes through they can adjust. Only goes up $121,000.00_ This includes ranks, longevity, and such. One more civilian employee was approved this year, an Administrative Assistant. This will be a new hire in January 2015_ This was approved while back per Council. Clothing Allowance is for 78 officers and five civilians is $124,000.00_ Holiday Pay is $31,200.00. Police Pension is $126,400.00_ Ms. Langley stated that Travel and Mileage would go to $25,000.00. Councilperson Owen asked why there was a $10,000.00 increase. Ms. Langley stated that there were three officers that needed to go to the academy and meals are not served anymore_ For 14 weeks it is $2,000.00 to feed one officer_ Lease Payment $15,000.00 for copiers, the lease will be with Toshiba_ It was paid out of another line item, Stationary. That money went into Office Supply_ $19,047.00 for Office Supplies_ Chief Grimm stated that these are all estimates, until they are in the new building they won't really know amounts. They are going to be paying $1,000.00 per month for the internet service and cameras on Riverside Drive for the bridges. Councilperson Sellers suggests that this should be moved under LOIT_ Councilperson Sellers makes a motion to move this to LOIT, Councilperson Gill seconds, PASS 7-0. They are paying $1,200.00 every three months for cameras under the bridge, IDEX money. Councilperson Sellers makes a motion to rebill Redevelopment for back payment and reimburse the Police, Councilperson Gill seconds, PASS 7-0. They have paid six months so it would be a total of $3,600.00 for 2014_ City Attorney Lewis will send the letter to Redevelopment. Telephone item is now $66,000.00, was $71,000.00. Ms_ Langley stated that they needed to add to Contractual because they will need cleaning and maintenance for the new building. It will cost $5,000.00 per month and that covers everything, all the supplies included. They would be there about 4 hours per day. Council President Julius stated that they needed to sit on this $60,000.00 amount. Chief Grimm stated they have received five bids for the cleaning contract. This was the best price they had found. Council President Julius stated that for now they would leave this out; that the scope of the work needed to be shared and looked at. That is a lot of tax payer's dollars to spend. Councilperson Samuel suggested maybe putting the city building, fire, and police all under one contract. That might be cheaper. Revisit later. Councilperson Samuel motioned to accept this as is, seconded by Councilperson Owen, 7- 0. Vehicle Leases is $27,500.00 and Vehicle Non Reverting is $33,000.00. Police Equipment and Uniforms should be $17,000.00. Vehicles should be $375,005.00. Chief Grimm stated they needed three vehicles for the new officers. Councilperson Sellers asked if they could buy nine and the 3 use older ones. These cars need to be ordered now because it take a while to get them. Won't pay until next year and we get them in chunks. Councilperson Smith makes a motion to accept, Councilperson Owen seconds, PASS 7-0. Police Equipment Repair is $17,000.00, Police Vehicles $375,005.00, and added telephone (label as cameras under LOIT) $12,000.00. Councilperson Gill makes a motion to accept, Councilperson Sellers seconds, PASS 7-0. Ms. Langley wants to add a new line item titled Safety Supplies. It is under General, want to move it here. Safety Supplies would be $78,080.00. Councilperson Owen makes a motion to add this, Councilperson Gill seconds, PASS 7-0. Ms. Langley stated that the 911 fund out of LOIT needed to increase. Controller Deering stated that this needs to go up to $800,000.00. Councilperson Smith stated that they took $500,000.00 from Dispatchers and are allocating it. Animal Shelter Director of Animal Shelter Charlie Heavrin- wants to increase animal control to six days a week to help with weekends. Base pay is $29,536.00 for Administrative Assistant, and for Animal Control Supervisor it is $39,520.00. Councilperson Sellers stated that they are not approving any new positions at this time. Council President Julius says to come to a Finance Meeting later to request these new hires. Mr. Heavrin states that they have been moving around money a lot and wants to fix that. There were no major changes, just some line items went up, and others went down. Wants to cut down on Overtime and Increase Part-time. Councilperson Gill stated that council loves that he finds things in his budget before coming; he manages very well. Clerk City Clerk Vicki Conlin- Salaries are exactly what are being paid, except the Chief Deputy, the actual is $35,226.00. Performance Pool has been taken out. Stenographers are all combined together at $13,008.00. That is everything except Redevelopment, UEZ, Wastewater, and Drainage. What you see in the 2014 budget was approved prior to the 3% raises. Fire Merit Committee has been added, will be a new line item for that, $118,700.00. Police is $35,000.00. Councilperson Owen asked why the fire cost so much more than the police. City Clerk Conlin stated that she would meet with Jeff Fry, President of the Fire Merit, and see if she can come up with something. Councilperson Samuel makes a motion to approve, Councilperson Gill seconds, PASS 7-0. Other Councilperson Sellers stated that she had some things she wanted to go over regarding the Court. City Attorney Scott Lewis stated that there is information contradictory to what Judge Pierce said. The only thing that can be taken from PUF is the Probation Officer's salaries. Manual on website contradicts everything he said. Councilperson Sellers went over the transportation costs from past years to present. In 2013 he wanted to make Ms. Wolpert the bailiff. Then he changed the wording; a play in words. City Attorney Lewis stated that he cannot have two bailiffs. There are also no legal requirements that the bailiff is paid the same of police officers. Council President wanted to note that the figures continue to go up as the caseloads go down. Assistant Controller Heather Metcalf wanted to address some line items. For Utilities for City Hall we are asking for more, as it is already more than half spent. Councilperson Owen asked why it was it went from $82,000.00 to only $70,000.00 in 2014. Controller Deering stated it may have been moved to another line item. Councilperson Samuel asked about how the phones work; wanted to know if the police leave if that can change. Ms. Metcalf stated that it could potentially change. They are just using landlines. Lease Payment is the lease of the building, so that goes to Building Commission. President Julius said to put lease at $80,000.00. Councilperson Samuel suggests dropping phones to $105,000.00, water drop to $8,000.00, and sewer drop to $7,000.00. Parks Director of Park Department Paul Northam- wants to turn the part time Administrative Assistant, Julie Semones, into a full time position. Ricky Romans might be move if the Woehrle Complex if it is built and we will be down one person to assist. In Full Time Labor we show $255,000.00 as the requested budget, but that figure was place before I realized the Performance Pool was added. It was initially $230,000.00. I was intending on adding the $25,000.00 for a full time employee. It should say $271,000.00 for 2015 for that extra employee. Asking for two employees. Turning a part time into full and adding another. This is for the new division. President Julius informs him that we are not hiring anyone new at this time. After Circuit Breakers, come to a Finance Meeting to request this. He inquired about why Professional Services was up. We are not sure how much will be needed, if we go to the new division we will probably split this up. We are asking for more money but it may not be needed. Council approved the K4 security and it is being taken out of Contractual Services. Councilperson Samuel does not feel this should come out of Paul's budget. Controller Deering wanted to note that the stenographer pay has been to Clerk budget. Some of the salaries are going down so this concerns her. Going to review these numbers. Under Professional Services she asked if they wanted to add ProMedia. The new amount there is $82,370.00. Mr. Northam stated that Equipment went up because they are in need of new vehicles. President Julius wants to transfer money from Land to Vehicles so they can get one this year. Mr. Northam is asking for $122,000.00 for vehicles, mowers, trailers, and miscellaneous equipment. President Julius states for him to bring in a realistic number for vehicles and they would push it through this year. To come to the next Finance meeting on October 9. Going to reduce the Equipment line to $50,000.00 for next year. Debt Payment Principle is being moved to Redevelopment. Cell Phones are going up a third. Since they are anticipating a new employee he was asking for more, $14,000.00. Spent $4,000.00 on advertising this year. $51,005.00 for Department Head pay. Councilperson Samuel makes a motion to approve, Councilperson Sellers seconds, PASS 7- 0. Professional changes to $2,000.00 and water $2,000.00 additional. We suspect a leak in the large pool, will need repaired. Wants to increase the electric another $8,000.00 to $25,000.00. Councilperson Samuel makes a motion to approve, Councilperson Gill seconds, PASS 7-0. For the ice rink take out part time, this was payment to employees, and paying it out of another line item, general part time. The ice rink brought in around $137,000.00, but the actual is something like $50,000.00 after all costs are covered. Councilperson Payne makes a motion to approve, Councilperson Owen seconds, PASS 7-0. Field House has Smoking on the River included in that fund. Should be called Programs, not Field House. Repairs and Maintenance also do not belong here. Councilperson Samuel makes a motion to approve, Councilperson Owen seconds, PASS 7-0. The Kent Ellis building needs a bump up for electricity. Motion to approve with changes made by Councilperson Samuel, Councilperson Gill seconds, PASS 7-0. Additional money put into Concessions, $8,000.00. Councilperson Payne makes a motion for these changes, Councilperson Owen seconds, PASS 7-0. Basketball and Volleyball stay the same. Councilperson Sellers makes a motion to accept, Councilperson Gill seconds, PASS 7-0. $15,000.00 was removed from Contractual Services for the Trolley because we do not use it and added $5,000.00 into Other Supplies. Councilperson Owen make a motion to approve, Councilperson Sellers seconds, PASS 7-0. Dog Park stays the same. Councilperson Payne makes a motion to accept, Councilperson Sellers seconds, PASS 7-0. Steamboat Days was approved to add to fund Professional Services from $35,000.00 to $55,000.00. Contractual Services went from $25,000.00 to $35,000.00. Councilperson Smith votes to keep Steamboat Days the same, Councilperson Owen seconds, PASS 7-0. Other Park is being eliminated. Councilperson Samuel makes a motion to approve, Councilperson Smith seconds, PASS 7-0. Boat Dock being taken out. Councilperson Samuel make a motion to approve, Councilperson Payne seconds, PASS 7-0. Riverstage, no changes. Councilperson Owen makes a motion to approve, Councilperson Payne seconds, PASS 7-0. Thunder, no changes. Councilperson Samuel makes a motion to approve, Councilperson Smith seconds, PASS 7-0. Other City Clerk Conlin states there needs to be a line item for historic landmarks for $4,000.00 and a line item for JNLA for $6,000.00. Councilperson Owen makes a motion to approve, Councilperson Samuel seconds, PASS 7-0. Assistant Controller Heather Metcalf addressed Gaming, which transfers out to Riverstage. Councilperson Samuel make a motion to approve, Councilperson Payne seconds, PASS 7-0. Beautification is increased to $30,000.00 for City Pride. This is the expected revenue for next year. Councilperson Payne makes a motion to accept, Councilperson Smith seconds, PASS 7-0. Public Arts is at $50,000.00 and potentially won't all be used. Councilperson Smith makes a motion to accept, Councilperson Gill seconds, PASS 7-0. Fire Pension stay the same. Councilperson Owen makes a motion to accept, Councilperson Samuel seconds, PASS 7-0. Police Pension increased over $1,000.00 for training. Councilperson Payne makes a motion to accept, Councilperson Sellers accepts, PASS 7-0. Under the EDIT fund, not sure what Professional Services is. Might be Special Projects. Not sure why $25,000.00 is there. Wants to take it out. Councilperson Owen wants to pull since nothing was done with it last year. Controller Deering states nothing was spent out of it this year. Councilperson Owen makes a motion to accept, Councilperson Payne seconds, PASS 7-0. Under EDIT is the 50/50 for Andy for the sidewalk plan. Councilperson Samuel wants to put this under Improvements. Controller Deering stated this would be transferred, this is for $20,000.00. Drainage and Wastewater cover Andy's salary. Councilperson Owen made a motion to ADJOURN at 8:49pm with Councilperson Samuel seconding, PASSING on a vote of 7-0. -'tennis Julius, ` esident Vicki Conlin, Clerk