HomeMy WebLinkAboutBudget Workshop Sept. 24, 2014JEFFERSONVILLE CITY COUNCIL BUDGET WORKSHOP
Wednesday, September 24, 2014
Council Chambers
The Common Council of the City of Jeffersonville met in a budget workshop on Wednesday,
September 24, 2014. Council President Julius called the meeting to order at 6:00PM and
members present were: Councilperson Samuel, Councilperson Sellers, Councilperson Payne,
Council Vice President Gill, Councilperson Smith, Councilperson Glover, Councilperson Owen.
Absent: Councilperson Zastawny.
Also present were: Council Attorney Scott Lewis, Human Resource Director Kim Calabro, Safety
Manager Amir Mousavi, Director of Planning and Zoning Shane Corbin, Fire Chief Eric Hedrick,
Controller Amy Deering, and Assistant Controller Heather Metcalf.
Human Resources
Human Resource Director, Kim Calabro- Council President Julius asked about the Administrative
Assistant going up $4,100.00. Ms. Calabro stated that it actually isn't, that person is Connie and
she has always worked 25-30 hours per week out of 52 weeks, no benefits, at the same pay. It
did not change from 2013, but for some reason it was not transferred over correctly. It does
vary some because she never works for more than 30 hours per week_ The correct number is
$26,000.00. Stenographer has been taken out_ Mike Smith stated that the Performance Pool
has been taken out, evaluations must be done, and it goes through Council_ Councilperson
Sellers asked about the Generalist. Ms. Calabro stated that is Morgana. There was a
recommendation put in to give her a small increase. Councilperson Glover stated that there
would not be raises at this time city wide and suggested that she come back to a Finance
Meeting after Circuit Breakers. President Julius stated to be sure and do evaluations. Wellness
Supplies- last year we decided on Vitality and we only have 13% participation. Wants to
consider not renewing Vitality, $45,000.00_ Use about $30,000.00 to come up with our own
city program. Contractual Service is for Kronos, it is our annual fee for the City. Councilperson
Glover suggested changing the line item name to Kronos so in the future we know what it is_
Lease Payment of $5.000.00 is for a copier. Human Resources has never had their own copier,
met with multiple companies for price comparisons_ Wellness did not show last year, it was
part of the renewal for insurance; tied directly with Humana. Controller Amy Deering to do
figures for splitting Kronos among all departments that use it. Background checks were left out,
we that added in at $5,000.00_ We have changed vendors so we are saving money on those.
Safety
Safety Manager Amir Mousavi- asking for a new employee, a Safety Specialist. Council
informed him that they are not approving any new positions at this time. Mr_ Mousavi explains
why this new position is needed, and is supported by Ms. Calabro. Council President Julius
suggested putting this on department heads as well to assist in safety issues. Councilperson
Glover suggested using ProMedia for safety training purposes. Councilperson Owen asked
about LOIT, vehicles and equipment. Hoping to get a four wheel drive vehicle. Councilperson
Gill stated there were instances this past winter where he couldn't get where he needed to be
and had to go outside the city for assistance. City Attorney Lewis stated this is tied to public
safety so LOIT would be fine. Council President Julius instructed Mr. Mousavi to come to a
Finance Committee Meeting and bring in quotes on vehicles. City Clerk Conlin to add him to
the agenda for next Finance Meeting on the 9th. $40,000.00 will be pulled for this out of LOIT.
Councilperson Sellers suggested coming to the Council Meeting on the 6th with quotes as well.
The understanding is he will purchase this vehicle this year, 2014. Requests cell phone to be
increased to $1500.00.
Planning and Zoning
Director of Planning and Zoning Shane Corbin- Zoning Administrator for $72,634.00 has been
changed from coordinator position, and we are requesting a second zoning administrator. So
this amount covers two salaries. Got permission to hire this year and get a vehicle, have not
done so yet. The new employee's salary is around $34,000.00. Pulling vehicle money from 2015
to keep in this year as the vehicle will be purchased in 2014. Performance Pool is taken out,
and Coordinator position taken out. Stenographer will be moved under the Clerk.
Councilperson Gill informed him to get a new vehicle and employee this year. Councilperson
Sellers states that demolition Fund should be titled something else, because it is not just for
demolition.
Fire
Fire Chief Eric Hedrick- Contractual Services should be split so we have only contracted services
coming out of this fund and redistribute the funds elsewhere or itemize, such as maintenance
and repairs. This can be done by looking at the monthly figures. There is a lot of maintenance
for the overhead doors, as they are hit a lot. Looking into to finding a contract for overhead
doors, might be more cost efficient. Cell Phones cover all the phones in the trucks.
Performance Pool is taken out and there will be no new positions at this time. Overtime for this
year is at $240,000.00 and I anticipate getting into LOIT. I expect it to be between $260-
270,000.00 for this year. Councilperson Sellers stated that they need to purchase their CAD
equipment through LOIT this year. We only have one big event left, Steamboat Days. This
number could come down. We have two employees going live this October, so that will help.
We also have one person that Amir is helping us handle, but we have that open spot due to this
issue. Councilperson Samuel asked about how they determine staff numbers. Mr. Hedrick
stated that they select six or so, depending on the need that Sarah and Paul determine. River
Stage we spent around $6,800.00 and Thunder costs a little over that. They are usually only at
River Stage for around three hours. People are chosen on a rotating list. Councilperson Samuel
asked why the Training line item has increased so much. Mr. Hedrick stated that is because in
November training software is coming in with videos and classes that goes out to every
firefighter. Overtime for special events is zero. Overtime is a flat $220,000.00. $43,000.00 has
been approved for Uniforms. Looking into finding a used vehicle, as a truck is needed. Having
trouble finding what is needed. Coyle has a price of $30,000.00 for a new one. Grant
Distribution Cap is for grant matching, did not have this last year.
Councilperson Samuel made a motion to ADJOURN at 8:14pm with Councilperson Owen
seconding, PASSING on a vote of 8-0.
�ennis Juli resident
ATTESTED BY:
Vicki Conlin, Clerk