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HomeMy WebLinkAboutAugust 4, 2014COMMON COUNCIL OF THE CITY OF JEFFERSONVILLE, INDIANA August 4, 203_4- The 014 The Common Council of the City of Jeffersonville, Indiana met in regular session in Room 101, SOO Quartermaster Court, Jeffersonville, Indiana at 7:OOpm, on Monday August 4, 2014. Council President Julius with Vicki Conlin, City Clerk, called the meeting to order at 7=00 PM_ President Julius asked those in attendance to stand as Mr. Bobby Campbell gave the Invocation_ President Julius then led all those present in the Pledge of Allegiance to the Flag. The roll call and those present were- Councilperson Smith, Councilperson Zastawny, Councilperson Payne, Councilperson Sellers, Councilperson Gill, Councilperson Glover, President Julius, Councilperson Samuel, and Councilperson Owen. MINUTES TO BE APPROVED: Vice President Gill made a motion to APPROVE the minutes from the regular Council meeting on July 21, 2014, with Councilperson Zastawny seconding, PASSING on a vote of 9-0. Vice President Gill made a request to add the workshop minutes from July 17, 2014, and made a motion to APPROVE the minutes with Councilperson Payne seconding, PASSING on a vote of 7-0-1 with Councilperson Owen abstaining. APPROVAL OF THE AGENDA: Council members agreed to table items #3 and #4 under New Business. Councilperson Payne made a motion to APPROVE the agenda with the changes, with Councilperson Sellers seconding, PASSING on a vote of 9-0. CLAIMS TO BE APPROVED: General Claims: Controller Amy Deering presented the general claims list in the amount of $344,283.84 and after the addition of a hand -carried claim for an art project for $8,194, brought the total amount for approval to $352,477.84. Councilperson Owen made the motion to APPROVE the claims with the addition, with Vice President Gill seconding, PASSING on a vote of 9-0. REPORT OF THE CLERK: None at this time. A_ UNFINISHED BUSINESS: 1_ Nathan Samuel — 2014-0R-35 An Ordinance Initiating Additional Appropriation for Sidewalk Projects: Councilperson Samuel made the motion to PASS 2014-0R-35 on the third reading, with Councilperson Gill seconding, PASSING on a vote of 9-0. 2_ Kim Cala tiro — 2014-0R-36 An Ordinance Amending Ordinance 2014-0R-19 Amended Ordinance 2014-0R-12 8. 2014-0R-1 Fixing the Salaries of Appointed Officers and Employees for all the Departments of the City of Jeffersonville for the year 2014: Ms. Calabro read through the requested changes and additions to 2014-0R-36. Vice President Gill made a motion 1 to APPROVE 2014 -OR -36 on the third and final reading, with Councilperson Sellers seconding, PASSING on a vote of 9-0. 3. Amy Deering — 2014 -OR -37 An Ordinance of Additional Appropriation: Ms. Deering requested approval on the third reading with no changes being made since the last meeting. Vice President Gill requested that the Road Repairs/Construction line item be renamed Sidewalks. Ms. Deering explained that they don't have an account called Sidewalks, but can create one in the ledger. PUBLIC HEARING: Council President Julius opened the Public Hearing at 7:08pm and without further comment, closed the hearing at 7:09pm. Vice President Gill made a motion to PASS 2014 -OR -37 on the third and final reading, with Councilperson Payne seconding, PASSING on a vote of 9-0. 4. Les Merkley — TABLED — 2014 -OR -38 An Ordinance Amending Ordinance 2006 -OR -28 Regarding Refuse/Garbage Collection: Mr. Merkley stated that this ordinance comes before the Council upon the recommendation of Councilperson Gill who has had discussions with the Street Department. Mr. Merkley explained that this ordinance is amending 2006 -OR -28 and 2008 -OR - 51 which was later adopted. The ordinance that is in front of the Council now includes the changes that the Street Department requested and Mr. Merkley recommends to specifically state that they are amending both 2006 -OR -28 and 2008 -OR -51 so that it's clear that both ordinances are being cleaned up, and he will make the change for next meeting. Councilperson Owen made a motion to APPROVE 2014 -OR -38 on the first reading, with Vice President Gill seconding, PASSING on a vote of 9-0. B. NEW BUSINESS: 1. Scott Lewis — 2015 Consolidated 911 Budget: Council Attorney Lewis stated that the 911 Fiscal Board has produced an estimated budget for the 2015 calendar year that has been sent to all of the entities that are party to the Interlocal agreement. Mr. Lewis stated that the proposed budget share distribution for the City of Jeffersonville for 2015 is $826,409.21 based on a population percentage. Jeffersonville's population percentage has been calculated based on the census at 43.2078%. Mr. Lewis stated that the percentage would be reviewed every time a new official census comes out which is every ten years. Councilperson Glover asked if this Interlocal agreement has been approved by the other municipalities that are involved and Mr. Lewis stated that he wasn't sure, but knows that Clark County hasn't approved this because they haven't met yet. Councilperson Smith made a motion to APPROVE the 2015 Consolidated 911 Budget Estimate, with Vice President Gill seconding, PASSING on a vote of 9-0. 2. Ed Zastawny — City Projects and Required Approval Process: Councilperson Zastawny stated that back in 2007 under the Waiz administration there were a number of projects (for example the Fire Station) which didn't go through the normal process of Planning and Zoning and as a result, there were code violations. The Council passed a resolution (2007-R-1) enforcing codes and restrictions for properties that the City of Jeffersonville owns and operates. Councilperson Zastawny stated that he believes if the City followed their own codes and regulations, there would be a lot more discovery by the Council and the general public prior to approving the redevelopment plan and it would move forward in a better and quicker manner. Councilperson Zastawny stated that he is asking the administration to please follow the process from this point on and look into properly zoning the land that we own so that it will at least be used in a legal 2 way. Attorney Lewis advised to notify the various boards such as the Plan Commission and Redevelopment and make them aware of this resolution. 3. Les Merkley — 2014 -OR -39 An Ordinance Changing the Zoning Map Designation of 6 Parcels of Land Located in 200 West Block of Court Avenue — Block 27 Fully Described in Attached Exhibit A from M1 to R3 to DC (Jeffersonville Redevelopment Department): Mr. Merkley requested approval for rezoning of land that Redevelopment owns which used to be the American Legion. Although there is no immediate plans to do anything with the property, Mr. Shane Corbin recommended going ahead and rezoning now in case a private developer comes forward to develop the property. The bulk of the property is zoned downtown commercial (DC) and Mr. Corbin recommended rezoning the remaining parcels the same. Mr. Merkley stated that the Planning Commission voted 6-0 in favor of rezoning. PUBLIC HEARING: Council President Julius opened the Public Hearing at 7:30PM and without further comment, closed the hearing at 7:31PM. Councilperson Owen made the motion to APPROVE 2014 -OR -39, with Councilperson Payne seconding, PASSING on a vote of 9-0. 4. Les Merkley — 2014 -OR -40 An Ordinance Amending 2007 -OR -68 An Ordinance Adopting the Jeffersonville Comprehensive Plan: Mr. Merkley explained that this Ordinance received a unanimously favorable recommendation from the Planning Commission. The request to amend this ordinance is due to the fact that the City lacks a housing element in their Comprehensive Plan that is required for certain grants. Councilperson Sellers recommended tabling this until they can hear explanation from Planning and Zoning Director Shane Corbin. City Clerk Vicki Conlin stated that New Hope requires this ordinance in order for them to receive their grant which is time sensitive. Ms. Conlin explained that there was never a housing element put into the Comprehensive Plan and she knows that Mr. Corbin worked directly with New Hope to revise it. Councilperson Sellers asked what this ordinance makes them do and Mr. Merkley stated that it just places provisions and certain data that the City did not have in the Comprehensive Plan that the New Hope grant requires. Mr. Merkley stated that this is something that should have always been in the Comprehensive Plan, but the Plan is nearly ten years old and Mr. Corbin has been working with Redevelopment to make the updates. Mr. Merkley explained that there are a lot of grants that the City is ineligible for because the City doesn't have an updated Comp Plan. Councilperson Samuel made a motion to APPROVE 2014 - OR -40, with Councilperson Payne seconding, PASSING on a vote of 8-1. 5. Amy Deering — 2014 -OR -41 An Ordinance of Additional Appropriation: Ms. Deering stated that this request was presented to her by City Engineer Andy Crouch and stated that the ADA fund is down to $2.15 and he is requesting an additional $65,000 and that will take it up to $100,000 for the budget year. Vice President Gill explained that this is something that we are State mandated to do and recommends putting money back into that budget. Councilperson Smith made a motion to APPROVE 2014 -OR -41 on the first and second reading, with Councilperson Sellers seconding, PASSING on a vote of 9-0. 6. Amy Deering — 2014 -OR-_ An Ordinance of Transferring within the Same Department: Ms. Deering stated that this transfer was on the additional appropriation at the last Council meeting and after speaking with Mr. Len Ashack and Mr. Andy Crouch, they have requested a transfer of 3 these funds out of the General Fund and cut a check to the Wastewater Department to reimburse them for the expenditures for the Wathen Heights road repairs. President Julius stated that he called Ms. Deering earlier today and was questioning why this went through the Board of Public Works and Safety when it should go under the City Engineer. Ms. Deering explained in order to do that she would have to do an additional by reduction and would need to advertise it again. Councilperson Sellers stated that she doesn't understand why it didn't go to the Engineering Department in the first place because it's not road, but sidewalks and drainage. Councilperson Zastawny made a motion to TABLE, with Councilperson Sellers seconding, PASSING on a vote of 9-0. CITY COUNCIL ATTORNEY REPORT: None at this time. DEPARTMENT HEAD REPORTS: 1. Josh Lynch — Request for Travel to Indianapolis for Kronos-Telestaff-Advance Configuration build: Major Josh Lynch came before the Council to request approval of travel for August 18 — 22, 2014, for the building of the advanced configuration for Telestaff in Indianapolis. Mayor Lynch explained that this is the final phase for Kronos-Telestaff and they will be building the software to comply with their policies and procedures. Major Lynch stated that this expense would be taken out of their non -reverting fund. Councilperson Owen made a motion to APPROVE, with Councilperson Payne seconding, PASSING on a vote of 9-0. PUBLIC COMMENT: None at this time. COUNCIL COMMENTS: Councilperson Smith: stated that he contacted the City Engineer today and warns Council members to look at their roads to see if the ADA ramps haven't been paved above the ramp creating a bump. If the road has been repaved or repaired recently, this could be the case. Councilperson Smith stated that he has sent photos of this to Mr. Crouch. Vice President Gill stated that Mr. Crouch wants to have a training at the beginning of the year because he is having these issues. Councilperson Zastawny: asked Council members if they should have a Special Parks Meeting to discuss Steamboat Days and Councilperson Sellers stated yes, as soon as possible. After discussion, it was decided to have the meeting on Tuesday, August 12, 2014, at 12:00noon in the 3rd Floor Council Conference Room. Councilperson Zastawny stated that he went to Strassenfest in Jasper, IN and had a great time. He purchased a $5 commemorative pin that got him into the beer garden and into the band area. Councilperson Zastawny stated that it would be great to have this for Jeffersonville for the revenue as well as the sense of pride that it would create. Thinks it would be a cool tradition that the City could start. Councilperson Payne: None at this time. Councilperson Sellers: None at this time. Vice President Gill: reminded everyone of the email she sent them with all the National Night Outs that will take place tomorrow evening. Also wanted to publically recognize retired firefighters Joe Lee and Steve Case and thank them for their service. 4 Councilperson Glover: None at this time. Councilperson Owen: None at this time. Councilperson Samuel: stated that they had an Arts Mixer in downtown Jeff where they highlighted the process of public art in Jeff. Their Arts Administrator's company name is the Mammoth and they are giving a report on future ideas. They are also voting on what type of art piece to place on the berm tonight. Expressed his appreciation to the Council for their support and funding of some of the projects. President Julius: stated that he attended the Claysburg Heritage Weekend festivities this past weekend and they gave the City a certificate for being a bronze sponsor for the 18th Annual Claysburg Heritage Weekend — they had a very good turn out all three days. Appreciates what Councilperson Samuel has stimulated with the art for the City. It has a lot of people talking and it's exciting to see this happening in our community. The excitement is contagious and makes people want to get involved. ADJOURNMENT: Councilperson Sellers made a motion to ADJOURN at 7:50pm, with Councilperson Payne seconding, PASSING on a vote of 9-0. Vicki Conlin, City Clerk APPROVED BY: Dennis Juli resident 5