HomeMy WebLinkAboutMay 21, 2103 MINUTES OF THE
JEFFERSONVILLE DRAINAGE BOARD
MAY 21, 2013
The Jeffersonville Drainage Board met on May 21, 2013 at 5:30 P.M. in
the City Building, First Floor Council Chambers, Jeffersonville, Indiana. Chairman
Bryant called the meeting to order with the following in attendance.
Board Members: Staff:
Charlie Bryant Andy Crouch
Bob Rogge Dan Matson
Grant Morton Deb Ashack
Steve McCreight Scott Lewis, Attorney
Rick Madden Matt Bell
Dan Christensen Patty Rush
Steve Gill
Chester King
Absent: Curt Jacobs
Guest: Lisa Gill with City Council
Josh Hillman with Jacobi, Toombs & Lanz
Harold L. Hart with Hart's Surveying & Engineering, LLC
Mark Patterson and Ravi Raffierty
MINUTES:
Chairman Bryant presented the minutes from May 7, 2013 meeting, asking if
there were any corrections. Mr. Rogge made motion to approve the minutes as presented
and seconded by Mr. King. Motion passed unanimously
OLD BUSINESS: None
NEW BUSINESS:
Josh Hillman from Jacobi, Toombs & Lanz presented the Bid Opening for two
jobs. Job #1290 for Callaway Drive Drainage Improvements.
Company: Bid:
Dan Cristiani Excavating $159,116.00
Excel Excavating $296.135.00
King's Trucking and Excavating $296,806.00
Mac Construction $266,832.00
TSI Paving $274,370.00
The lowest bid for the job was Dan Cristiani Excavating and it was requested by
the Board to place on hold until review. The lowest bid was Dan Cristiani Excavating at
$159,166.00. This issue will be presented back to our Board at our next meeting.
Mr. Hillman presented the next bid regarding Job #12152 for Roselawn
Court/Magnolia Avenue Drainage Improvements.
Company: Bid:
Dan Cristiani Excavating $516,857.92
Excel Excavating $952,244.00
King's Trucking and Excavating $499,642.00
TSI Paving $562,076.00
The lowest bid for the job was King's Trucking and Excavating in the amount of
$499,642.00.
Mr. Rogge made motion to allow Jacobi, Toombs & Lanz to examine and review
for accuracy the bids and return to the Board with the results. Mr. Madden second the
motion. Motion passed unanimously
Mr. Ravi Raffierty was present regarding America Place, Lot 9B which is in
River Ridge at Parole Road and Cox Street. This project was in regard to plans Mr.
Crouch handed out to the Board at the previous meeting. Mr. Madden made motion to
approve for the site work, but stipulating no building construction would start until final
plans are approved. Motion was seconded by Mr. Gill. Motion passed unanimously
Mr. Mark Patterson was present at the meeting regarding Jeffersonville Market
Place, Section 1, and Lot 1. The Board had concern regarding the underground pipe
system for five (5) additional businesses on Veteran's Parkway. The issue of concern
with the variance is the runoff post construction is more than pre - construction which is
against the City's Ordinance. Mr. Morton made motion to approve the plans noting that
the variance does not meet our ordinance and seconded by Mr. Christensen.
Motion passed unanimously
Mr. Harold Hart was present in regard to the Clark County Soccer Association.
He discussed a new soccer field which would be located on Charlestown Pike. After
discussion regarding drainage calculations for the pre - construction and post development,
there were questions from the Board. Attorney Lewis recommended that this be tabled
until the Parks Department can revise their plans. Mr. Morton made motion to table and
seconded by Mr. King. Motion passed unanimously
REPORTS:
Mr. Crouch presented a letter to the Board in regard to salary for Matt Bell who is
now Water Resources Coordinator. At this time, Mr. Bell is receiving $17.98 per hour or
$719.20 weekly or $37,398.40 on an annualized basis to start. Mr. Crouch proposed that
with a salary approved, would like to request an increase in his hourly wage to $20.20 per
hour or $808.00 weekly or $42,016.00 on an annualized basis. Mr. Morton made motion
to approve on the basis that the funding to pass and presented to council in the amount of
$20.20 per hour for Mr. Bell. Motion was seconded by Mr. McCreight.
Motion passed unanimously
Mr. Crouch advised that the contract with Jacobi, Toombs & Lanz needs to be
reviewed. Mr. Rogge made motion for Attorney Scott Lewis to review the contract and
enter a discussion with Jacobi, Toombs & Lanz regarding inspections that Matt Bell will
be able to conduct. Mr. Morton seconded the motion. Motion passed unanimously
Mr. Bell handed out a Drainage Board Master Plan Projects to the Board for
review and discussion. Projects discussed were as follows:
CRS Program, 8 and Hopkins, Woodland Court, Waverly Drive, Lancassange
Watershed, Policies, Ordinances and Standards, Property Digitization and Billing
Reconciliation. The Board discussed with Mr. Bell prioritizing these projects. Mr. Bell
suggested that he would inquire, if other municipalites would be interested in
participating with changes in Policies, Ordinance and Standards to see what they had to
offer with these projects. If they are interested, then the city will take the lead and see
what the cost would be for each group. At that time, then the Board will select a
Consultant.
Ms. Ashack advised the Board that on May 30 the Annual IDEM MS4 meeting
will be held. The SWAC meeting of the Southern Indiana MS4 communities will be held
on Thursday May 23, 2013 at 2:00 P.M. in the Clarksville Counsel Meeting Room. She
advised the Board that no audit report has been returned at this time.
Mr. Morton handed out a 2013 Budget & Expensed Report to the Board for
review.
CLAIMS:
Mr. Morton had reviewed the claims and made motion to approve in the total
amount of $57,544.93. Motion was seconded by Mr. Christensen.
Motion passed unanimously
Our next meeting will be held on June 4, 2013. Mr. Gill made motion to adjourn
meeting at 7:30 P.M. and seconded by Mr. Christensen.
Lam• &L/
Chairman Charlie Br : %t