HomeMy WebLinkAboutMay 7, 2013 MINUTES OF THE
JEFFERSONVILLE DRAINAGE BOARD
MAY 7, 2013
The Jeffersonville Drainage Board met on May 7, 2013 at 5:30 P.M. in the City
Building, First Floor, Council Chambers, Jeffersonville, Indiana. Chairman Bryant called
the meeting to order with the following in attendance:
Board Members: Staff:
Charlie Bryant Andy Crouch
Steve McCreight Dan Matson
Bob Rogge Scott Lewis, Attorney
Rick Madden Patty Rush
Steve Gill
Chester King
Dan Christensen
Curt Jacobs
Absent were Grant Morton and Deb Ashack
Guest: Josh Hillman with Jacobi, Toombs & Lanz
Siavask Belk with Christopher Burk Engineering
Lisa Gill and Matt Bell
Loren Chris man with Water & Soil District
MINUTES:
Chairman Bryant presented the minutes from April 26, 2013 meeting asking if
there were any corrections. Mr. King made motion to approve the minutes from April
26 meeting and seconded by Mr. Madden. Motion passed unanimously
OLD BUSINESS: None
NEW BUSINESS:
Mr. Siavask Belk with Christopher Burk Engineer addressed the Board in regard
to the FEMA Map Appeal /Professional Services Proposal. This relates to revising the
preliminary Special Flood Hazard Area delineations along five river and stream that
reaches trough the City of Jeffersonville. This would include study of new and old
properties that are located within the flood plan in Oak Park. The scope of services will
include Data Gathering, Redefinition of Floodplain Limits, Documentation and
Coordination. The estimated total cost for these services should not exceed $12,000.
After discussion the Board request that Paragraph #7 be deleted which is the Reuse of
Documents, Chairman Bryant to sign the contract. Mr. Rogge made motion to accept the
contract with change and seconded by Mr. Madden. Motion passed unanimously
The Board received a completed Work Order for Drainage. This contains Work
Order #, Stop Date, Route, Subdivision location description, Issue and Activity.
Mr. Crouch advised the board that the Uniform Contract has been removed and
that a clothing allowance of $250 goes to each of the 7 people which will be a total cost
of $1,750. The contract ran out on May 4 2013. This will also provide for the three
employees that are not currently utilizing any uniform services.
Mr. Crouch announced to the Board that Matt Bell has been hired as our new
Water Resources Coordinator. He advised the Board that Mr. Bell will need a vehicle
and a computer fairly soon. Mr. Gill made motion to submit three (3) proposals and have
them delivered to Mr. Crouch so they may proceed to purchase a vehicle not to exceed
$26,000. This will be contingent up receiving the three proposals. Motion was seconded
by Mr. McCreight. Motion passed unanimously
Mr. Gill made motion to proceed forward with the projects that have been placed
on hold from the Master Plan due to the position of a Water Resource Coordinator not
being filled. Now that Mr. Bell has been hired to fill that position, Mr. Crouch stated that
some of the projects can be combined. Mr. King seconded the motion to proceed with
the projects. Motion passed unanimously
Mr. Josh Hillman was present to give the JTL Report.
STORMWATER MANAGEMENT PLAN UPDATE
Master Plan approved by Board. Subcommittee presented list of projects two
months ago.
ROSELAWN COURT & MAGNOLIA AVE. DRAINAGE IMPROVEMENTS
PROJECT Cost: $475,000, Total Project Cost: $595,000
Board authorized bidding of projects in April. Bids to be opened at Board
Meeting on May 21 Permit application submitted. Meeting with Property Owners to
review easements.
This project will impact approximately 293 properties.
CALLAWAY DRIVE PIPE REPLACEMENT PROJECT
Board authorized bidding of projects in April. Bids to be opened at Board
meeting on May 21
REPORTS AND INFORMATION:
Mr. Gill and Mr. Bell will check out the area of Coots Avenue by Kehoe Street
regarding water that is going into the homes. They will check and see if there is
blockage on any of the grates. This area is not on the Master Plan. Mr. Rogge inquired
about the concrete pad on Muscovy Way in Mallard Run.
`•r•
Mr. Loren Chrisman addressed the Board in regard to any assistance he may give
to the Board from the Water & Soil District. This position is vacant due to Matt Bell
being hired as the Water Resources Coordinator for City of Jeffersonville.
CLAIMS:
Chairman Bryant presented the claims to the Board in the amount of $33,555.14.
Mr. Gill made motion to approve the claims in amount of $33,555.14 and seconded by
Mr. Christenson. Motion passed unanimously
Mr. Gill made motion to adjourn the meeting at 6:20 P.M. and seconded by Mr.
McCreight. Our next meeting will be held on May 21, 2013. e
Chairman Charli ryant