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HomeMy WebLinkAboutSeptember 11, 2013 JEFFERSONVILLE URBAN ENTERPRISE ASSOCIATION ,. REGULAR MEETING MINUTES SEPTEMBER 11, 2013 The Jeffersonville Urban Enterprise Association held a Regular Meeting on September 11, 2013, that was called to order at 5:02 pm. in the 2' Floor Conference Room of City Hall, located at 500 Quartermaster Court, Jeffersonville, Indiana. Board Members present: Dustin White Peggy Hardaway Ken Ogden Miguel Hampton Kelly Phillips Ned Pfau Kelley Curran Warren Schimpff Staff Members present: CMMS Clerk Cindy Seifert Guests: Jay Ellis Maxine Brown Gary Leaven Absent: (10" Shane Corbin Mike Smith Call to Order: Mr. White called the meeting to order at 5:20 pm. Minutes: Mr. Ogden made a motion to approve the minutes from August 14, 2013, with changes requested by Kelly Phillips, with Mr. Curran seconding the motion. Motion passed unanimously. Claims: Ms. Phillips presented claims for September 2013. Claims totaled $13,265.47. Mr. Pfau made a motion to approve the claims for September 2013, in the amount of $13,265.47 with Mr. Ogden seconding the motion. Motion passed unanimously. Treasurer Report: Ms. Phillips presented a Treasurer Report for August 2013. The balance as of August 1, 2013, was $692,529.67. The Treasurer's Report was submitted for audit. Mr. Hardaway made a motion to approve the Treasurer's Report, with Mr. Pfau seconding the motion. Motion passed unanimously. (111, OLD BUSINESS Archway Signage Commitment Jay Ellis provided a photo of the proposed gateway signage for Chestnut Street. Ms. Phillips and Mr. Ellis have received quotes or are awaiting quotes from five companies, Full Metal Solutions (local), Jeff Boat (local), Fine Ties & Graphics (local), Harmon Signs (Ohio) and Dana Signs (Oregon). Dana Signs has the most experience with this project. The quotes ranged from $17,000 to $36,000, which only covers fabrication. Brick bases and installation will be additional. Ms. Phillips added that Mike Smith, in a previous meeting, had suggested that the 2012 uncommitted funds with Jeff Main Street ($19,424.39) could be used to help fund this project. Ms. Phillips advised that installation must occur after the completion of the Chestnut Street project. Mr. Pfau suggested dividing the project into two phases, (1) fabrication of the sign and (2) construction of the bases and installation of the sign. Ms. Hardaway and Ms. Curran requested looking at the local companies. Mr. Schimpff advised that The Taste of Jeff is in search of a project to contribute proceeds, and he would like to suggest this project. Mr. Pfau made a motion to appropriate $25,000 for Phase One, which encompasses the purchase of the archway fabrication, with Mr. Ogden seconding the motion. Motion passed unanimously. Update on Pedestrian and Wayfinding Signage Ms. Phillips advised that she is still working toward a contract with Harmon Signs. Harmon will be in Jeffersonville for a site visit next week to review the size of signs per location. NEW BUSINESS Southern Indiana Minority Enterprise Ethnic Food Festival Proposal Maxine Brown and SIMEI is proposing an Ethnic Food Festival to be held on the 2 Saturday in May. The festival would be held in the Quadrangle, and feature the restaurants in the Quadrangle, plus others potentially, with no charge for admission, there would be a booth charge. The festival would be not for profit, the proceeds would go toward SIMEI Non - Profit Organization. SEMEI is budgeting $5,000 toward the festival. Ms. Curran asked whether the other restaurants in the Quadrangle have confirmed or expressed interest. Ms. Brown advised that the Caribbean restaurant has expressed interest, she has yet to speak with the other businesses. Ms. Curran also asked if SIMEI has approval from the landlord to hold a festival on the property. Ms. Brown advised that she did not have approval yet. Mr. White asked what the $1,500 budget item for Recruitment of Vendors would be used for, Ms. Brown advised that was for the time involved. Gary Leavell advised that the festival would promote business in the Quadrangle. Mr. White advised the proposal will be sent to the Project Committee for review and recommendation. Mr. Pfau commented that he is in favor of funding a project which involves diversity. Ms. Phillips responded that there are more questions concerning the funding for this project. It is the view of the UEZ that it does not pay for administration costs or time. This is one of the reasons for the discussion to move to the Project Committee. Also, in comparing the festival to The Italian Fest, Adrienne's brought a list of confirmed vendors with a potential for more. In addition, Mr. Pfau questioned if there was funding from another source or if UEZ was the sole contributor, he feels there should be other funding. Jeff Main Street — Front Porch Project Mr. Ellis advised that all the funds provided to Jeff Main Street for the Front Porch Project, which is a 50/50 match between homeowner and Jeff Main Street, have been allocated and there are more worthy projects that have applied for funds. Mr. Ellis advised that an additional $8,000 to $10,000 would satisfy the remainder of the projects. Mr. Ogden made a motion to approve up to $10,000 to complete the remainder of the 2013 Front Porch Project's, with Mr. Pfau seconding the motion. Motion passed unanimously. Park(ing) Day — September 20 Ms. Phillips advised that September 20t is the Second Annual Park(ing) Day. Park(ing) Day is a global event, in which parking spaces are converted into temporary public parks. Last year the UEZ offered up to $100 per space to be reimbursed for participation. Last year only 2 businesses requested reimbursement. Ms. Phillips requested $2,000 be allocated for the reimbursement as well as prizes and posters. Mr. Schimpff made a motion to approve up to $2,000 for Park(ing) Day, with Mr. Hampton seconding the motion. Motion passed unanimously. r Belle of Louisville Celebration Support 'r Mayor Moore has received a request from Louisville's Mayor Fischer for a $25,000 contribution for the Belle of Louisville Centennial Festival. Louisville is trying to raise $3M for the festival. Mr. Ellis advised that a steamboat will be docked on the Jeffersonville banks during the festival. Mr. Ellis also advised that Steamboat Days will be held during this time. Mr. Schimpff suggested that Jeffersonville be added to the flyers. Mr. Schimpff requested that the City of Jeffersonville have more involvement with the festival. Mr. White tabled the discussion for more information. REPORTS Director's Comments Ms. Phillips advised that after the seating was set -up in the parking space in front of Perkfection's, she had been advised that the tables had been moved to the sidewalk leaving the planters in the parking space. The owners of Perkfection's advised that the slope of the street made sitting at the tables uncomfortable for patrons and that it was Perkfection's understanding that the City would level out the space. Mr. Corbin took the rendering back to Perkfection's to clarify the original plan. Perkfection's decided to discontinue the outdoor seating concept. Match Lounge, an establishment near Spring/Market, requested the outdoor seating concept. The plants have been stored until Match purchases tables for the outdoor seating. Mr. White disclosed that he represents Match in his practice. lompr Board Comments No Comments Adjournment: Mr. Hampton made a motion to adjourn at 5:49 pm., with Ms. Hardaway seconding the motion. Motion passed unanimously. &A) Dustin ite, President Submitted By: Cindy Seifert (1110, JEFFERSONVILLE URBAN ENTERPRISE ASSOCIATION REGULAR MEETING MINUTES AUGUST 14, 2013 The Jeffersonville Urban Enterprise Association held a Regular Meeting on August 14, 2013, that was called to order at 5:02 pm. in the 2nd Floor Conference Room of City Hall, located at 500 Quartermaster Court, Jeffersonville, Indiana. Board Members present: Dustin White Shane Corbin Miguel Hampton Ken Ogden Mike Smith Peggy Hardaway Kelly Phillips Kelley Curran Staff Members present: CMMS Clerk Cindy Seifert Guests: Phillip and Stefanie Caldwell with Hoopsters, Sandy Knott and Richard Eklund Absent: Ned Pfau and Warren Schimpff Call to Order: Mr. White called the meeting to order at 5:02 pm. • Minutes: Mr. Ogden made a motion to approve the minutes from July 10, 2013, with the following changes: (1) add Richard Eklund to guests, (2) change the vote regarding claims to 8 -1 with Ms. Curran voting against and (3) separate the executive session portion of the meeting into separate minutes, with Mr. Corbin seconding the motion. Motion passed unanimously. Claims: Ms. Phillips presented claims for August 2013. Claims totaled $17,164.64. Ms. Hardaway made a motion to approve the claims for July 2013, in the amount of $17,164.64 with Mr. Ogden seconding the motion. Motion passed unanimously. Treasurer Report: Ms. Phillips presented a Treasurer Report for July 2013. The balance as of August 14, 2013, was $701,058.08. The Treasurer's Report was submitted for audit. Mr. Ogden made a motion to approve the Treasurer's Report, with Ms. Curran seconding the motion. Motion passed unanimously. Mr. White left the meeting, which was then run by Mr. Ogden. • OLD BUSINESS Neighborhood Grant Requests Mr. Smith advised that he and Ms. Phillips discussed residential improvement grants. Due to the contribution to Jeff Main Street, and JMS offering a front porch program, Neighborhood Grants should not be used to make improvements to private residences. Neighborhood Associations should direct those requests to Jeff Main Street. Ms. Hardaway questioned whether listing potential uses for grant funds will deter use of grant money. Ms. Hardaway suggested changing the wording to read "including but NOT limited to" before the fund usage list. Ms. Hardaway made a motion to approve changes to the Neighborhood Project Proposal Funding/Project Proposal with the additional wording "including but NOT limited to ", with Ms. Curran seconding the motion. Motion passed unanimously. Update on Signage at Chestnut and Pearl Ms. Phillips advised that she and Jay Ellis are planning to meeting with an engineer regarding the arched signage. NEW BUSINESS Hoopsters Facade Grant Request Stefanie and Phillip Caldwell are opening Hoopsters on 10 Street. They are making improvements to the landscaping, signage, awning, lot resurfacing and exterior paint. The total cost of the project is $22,000. They are requesting the full $10,000. Three contractors on the project are located in Jeffersonville and two are outside the City. Mr. Smith made a motion to approve the facade request in the amount of $10,000 with Mr. Hampton seconding the motion. Motion passed unanimously. Jeffersonville Public Art Committee Request Mr. Corbin presented details on the Jeffersonville Public Art Committee. JPAC is requesting $40,000 equally from the UEZ, City Council and Redevelopment for a contract for an Art Administrator. Mr. Smith made a motion to approve the contribution of $40,000 towards the Art Administrator contract, with Mr. Hampton seconding the motion. Motion passed unanimously. 4 11fr REPORTS sow Director's Comments — Kelly Phillips 1. Wayfinding — cost estimate was for signs to be installed in grass, there is approximately an additional $650 per sign for installation in concrete. She will continue to work toward contract and towards decreasing the cost so that it is closer to the initial cost estimate. 2. Eastern/Spring — Mr. Crouch provided a diagram to explain the need to increase project which increased costs. 3. Outdoor Seating — positive feedback has been heard regarding the parking space seating located in front of Perkfections, as it was just set up this morning. 4. New Restaurants — The Red Yeti, Big Four Burgers and Olive Leaf Bistro are preparing to open downtown. Board Comments Mr. Smith would like to consider increasing the size of the sidewalks to remove the pots as boundaries for the outdoor seating. Adjournment fir• Mr. Smith made a motion to adjourn at 5:49 pm., with Mr. Hampton seconding the motion. Motion passed unanimously. J ktACI6 Dustin White, President Submitted By: Cindy Seifert City