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HomeMy WebLinkAboutJuly 10, 2013 JEFFERSONVILLE URBAN ENTERPRISE ASSOCIATION REGULAR MEETING MINUTES JULY 10, 2013 The Jeffersonville Urban Enterprise Association held a Regular Meeting on July 10, 2013, that was called to order at 5:00 pm. in the 2n Floor Conference Room of City Hall, located at 500 Quartermaster Court, Jeffersonville, Indiana. Board Members present: Dustin White Shane Corbin Peggy Hardaway Ken Ogden Mike Smith Ned Pfau Kelly Phillips Kelley Curran Warren Schimpff Staff Members present: CMMS Clerk Cindy Seifert Guests: Andrea Houston and Richard Eklund Absent: Miguel Hampton Call to Order: Mr. White called the meeting to order at 5:00 pm. Minutes: Mr. Odgen made a motion to approve the minutes from May 8, 2013, with Ms. Curran seconding the motion. Motion passed unanimously, with Mr. Pfau abstaining. Claims: Ms. Phillips presented claims for July 2013. Claims totaled $53,208.92. RLR claim was over the committed amount by $59.50, but within the scope of the contract allowing for expenses. Also the sidewalk/turn -lane project at Eastern Boulevard was over the committed amount by $9,500.00. Mr. Pfau requested that Mr. Crouch attend the next meeting to discuss the overage. Mr. Ogden made a motion to approve the claims for July 2013, in the amount of $53,208.92 with Mr. Pfau seconding the motion. Motion passed on a vote of 8 -1 with Ms. Curran voting against. Treasurer Report: Ms. Phillips presented a Treasurer Report for June 2013. The balance as of June 4, 2013, was $744,733.10. Ms. Phillips added that the statement fee for July statement period has been removed and she has requested May & June's fees be reimbursed. The Treasurer's Report was submitted for audit. Mr. Smith made a motion to approve the Treasurer's Report, with Ms. Hardaway seconding the motion. Motion passed unanimously. OLD BUSINESS Wayfinding Signage Bids Three bids were considered for the wayfinding signage project. No local bidders. Sign 4, from Louisville, submitted a bid of costs per sign #20 ($1,899.00), #25 ($1,899.00), #30 ($1,951.00) and #55 ($57.00). Universal Sign System submitted a bid of costs per sign #20 ($1,900.00), #25 ($1,700.00), #30 ($2,200.00) and #55 ($35.00). Harmon Signs submitted a bid of costs per sign #20 ($1,597.63), #25 ($1,544.25), #30 ($1,720.39) and #55 ($57.00). RLR recommended low bidder, Harmon Signs as well as increasing the quantity of sign #30 by 7. Ms. Phillips advised that RLR did not include individual signage per block for the Pedestrian Kiosks. RLR has provided a quote of $1,600 to prepare individual block signage. The city will own the design and easily manipulate the business information on the signs. Ms. Hardaway suggested reducing the number of sign 30 in order to account for the additional cost. Ms. Phillips also suggested a yearly fee to businesses to have their names listed on the kiosk map. Ms. Phillips suggested that she and Jay Ellis discuss this with the business owners and determine the yearly fee. Mr. Smith made a motion to award the bid of Harmon Signs, reduce the number of sign 30 and approve additional design contract to RLR, with Mr. Pfau seconding the motion. Motion passed unanimously. HBCU Proposal Andrea Houston, Education First Foundation, presented information of the Sapphires and Cufflinks Affair, which will occur on September 27 at Kye's. The Affair and Showcase of HBCU (Historically Black Colleges and Universities) Honors is a college bound program which promotes college preparation, help navigate the application process and senior seminar. The Affair is open to students of all ethnicities in grades 8 through 12. Ms. Curran made a motion to approve $2,500.00 for a Junior Level sponsorship, which includes 10 seats at the Affair, with Mr. Smith seconding the motion. Motion passed unanimously. NEW BUSINESS Cherry Hill Neighborhood Proposal — Sandy Knott A funding proposal from Cherry Hill Neighborhood was received for yearly $4,000.00 grant. After a discussion on whether the funds from 2012 were used in accordance with the Neighborhood Gant project, it was suggested to send to committee for more review. Mr. Smith made a motion to send the request to the project committee for review, with Mr. Pfau seconding the motion. Motion passed unanimously. Outdoor Seating Concept Mr. Corbin presented an Outdoor Seating project for a parking space transformation to be located in front of Perkfections. The UEZ would purchase a bike rack, 6 large pots, 3 planters, dirt and plants at a cost of $1,690.00. Mr. Corbin hopes the project will be a success and more businesses will request the same. Mr. Schimpff was concerned with be new location of handicap parallel parking spaces. Mr. Smith made a motion to approve up to $1,700 for the Outdoor Seating Concept, with Mr. Pfau seconding the motion. Motion passed unanimously. REPORTS Director's Comments Ms. Phillips advised that the Chestnut Street Groundbreaking is scheduled for 11:30 am on July 11, 2013. The Wine Walk is July 12 from 6pm -9pm. Ms. Phillips and Jay Ellis had been looking into string- lights to be hung from buildings or trees, which could cost $30- 40,000 or building wrapping which could cost $100 - 120,000. She requested committee opinion. The committee consensus was tree lighting. Board Comments Dustin White, suggested a RFP on UEZ owned property. This will be discussed with Ms. Phillips. Adjournment: Mr. Smith made a motion to adjourn at 6:30 pm., with Mr. Corbin seconding the motion. Motion passed unanimously. L Dustin White, President Submitted By: Cindy Seifert