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HomeMy WebLinkAboutFeb 13, 2013 JEFFERSONVILLE URBAN ENTERPRISE ASSOCIATION REGULAR MEETING MINUTES FEBRUARY 13, 2013 The Jeffersonville Urban Enterprise Association held a Regular Meeting on February 13, 2013, that was called to order at 5:00 pm. in the 2nd Floor Conference Room of City Hall, located at 500 Quartermaster Court, Jeffersonville, Indiana. Board Members present: Dustin White Kelley Curran Ken Ogden Miguel Hampton Kelly Phillips Peggy Hardaway Shane Corbin Warren Schimpff Mike Smith Staff Members present: CMMS Clerk Cindy Seifert Guests: Matt Gullo with Kovert Hawkins, Daniel Allen with Mike Jones Imports, Jim Grahn and Richard Eklund Absent: Ned Pfau Call to Order: Mr. White called the meeting to order at 5:00 pm. Minutes: Mr. Ogden made a motion to approve the minutes from January 9, 2013, with Ms. Hardaway seconding the motion. Motion passed unanimously. Claims: Ms. Phillips presented claims for February 2013. Claims totaled $8,036.86. After an explanation of the claim to River Ridge, one of the businesses erroneously made their investment fee in 2012 to the JUEZ rather than River Ridge, this is a reimbursement of that fee. Mr. Schimpff made a motion to approve the claims for February 2013, in the amount of $8,036.86 with Mr. Smith seconding the motion. Motion passed unanimously. Treasurer Report: Ms. Phillips presented a Treasurer Report for February 2013. The balance as of February 8, 2013, was $512,014.28. The Treasurer's Report was submitted for audit. (is; No. NEW BUSINESS Mike Jones Imports Facade Grant Request Daniel Allen appeared to request a Facade Grant in the amount of $10,000.00. Mike Jones Imports plans to replace gate and fence along Dutch Lane as well as replace and sealcoat asphalt blacktop. Mr. Allen provided two quotes for the gate and fence, as well as two quotes for the paving. The estimated project cost is $22,200.30. Mr. Allen had submitted the application in August of 2012, however due to the height of the fence; special approval was required through City Planning & Zoning. Special approval was granted. Mr. Smith requested that the JUEZ supply signage stating that partial funding provided by JUEZ to be displayed during construction. Mr. Allen was favorable to the request. Ms. Phillips will get signage. Ms. Hardaway made a motion to approve the $10,000 facade grant, with a special request that the funds be directly paid to B & G Enterprises Inc., a business within the JUEZ, with Mr. Smith seconding the motion. Motion passed unanimously. Turning Lane from Eastern Boulevard to Spring Street Ms. Phillips presented a rendering of the intersection of Eastern Boulevard and Spring Street, which was prepared by the City Engineer's Office. The JUEZ has already approved $10,000.00 for the turn lane /sidewalk project at this intersection. The City Engineer has estimated this project at $40,000.00, with a large portion of the costs to be incurred by flaggers as one lane of traffic will be closed. Mr. Schimpff was concerned why this cost was not being paid out of the City's street improvement fund. Mr. Smith commented that the City's fund has been lowered to $300,000 for all street improvements. Ms. Phillips added that this property is also outside of TIF area, therefore Redevelopment would like to see JUEZ approve. Ms. Philips also added that in her discussions with the State and Senator Grooms, it has been expressed that UEZ's should be contributing to infrastructure. Mr. Ogden made a motion to approve the additional $30,000.00 to complete the turn lane and sidewalk from Eastern Boulevard to Spring Street with Mr. Hampton seconding the motion. Motion passed on a vote of 8 -1 with Ms. Hardaway voting against. (her .. OLD BUSINESS Final Tree Walk Master Plan Matt Gullo with Kovert Hawkins presented the final Tree Walk Master Plan. The Tree Walk, at completion, will be 1.5 miles beginning and ending near the end of the Big Four Ramp. Itt will encompass 190 tree species, signage per block identifying the special characteristics of es and signage at individual trees. Mr. Schimpff questioned whether the trees selected were "urban friendly ". Mr. Gullo confirmed that the trees would survive in this area. Mr. Ogden was concerned with maintenance. Ms. Phillips suggested having a two year contract to maintain the trees. Mr. Corbin added tha t the Parks Department has offered to assist with planting labor. Mr. Corbin also suggested contacting City Pride to aid in maintenance. Ms. Phillips also added that the Drainage Board would like to fund a portion of the project as it aides them in a responsibility to add green infrastructure. Ms. Phillips requested permission to begin obtaining bids. Mr. Smith suggested spot checking determine a block to begin the project. Mr. Corbin and Ms. Phillips will check the route and report their findings next meeting. DIRECTOR'S COMMENTS Ms. Phillips advised that during a UEA Director's meeting in Indianapolis, she learned that most UEZ's spend all their money on a couple large projects, versus many small projects; i.e..Enterprise Building, Farmer's Markets. Scholarship applications have been sent out as requested, awaiting completed forms. Adjournment: Ms. Curran made a motion to adjourn at 6:03 pm. aibdt Dust hite, President Submitted By: Cindy Seifert (kw Now JEFFERSONVILLE URBAN ENTERPRISE ASSOCIATION REGULAR MEETING MINUTES MARCH 13, 2012 The Jeffersonville Urban Enterprise Association held a Regular Meeting on March 13, 2013, that was called to order at 5:03 pm. in the 2nd Floor Conference Room of City Hall, located at 500 Quartermaster Court, Jeffersonville, Indiana. Board Members present: Dustin White Shane Corbin (late) Peggy Hardaway Ken Ogden Mike Smith Ned Pfau Kelly Phillips Miguel Hampton Warren Schimpff Staff Members present: Rick Lovan, Councilwoman Connie Sellers and CMMS Clerk Cindy Seifert Guests: Josh Rodriguez, Jay Ellis, Jim Grahn and Richard Eklund Absent: Kelley Curran Call to Order: Mr. White called the meeting to order at 5:03 pm. Minutes: Mr. Ogden made a motion to approve the minutes from February 13, 2013, with Mr. Hampton seconding the motion. Motion passed unanimously. Claims: Ms. Phillips presented claims for March 2013. Claims totaled $9,152.10. Mr. Pfau made a motion to approve the claims for March 2013, in the amount of $9,152.10 with Mr. Ogden seconding the motion. Motion passed unanimously. Treasurer Report: Ms. Phillips presented a Treasurer Report for February 2013. The balance as of February 28, 2013 was $505,368.43. The Treasurer's Report was submitted for audit. Mr. Pfau made a motion to accept the Treasurer's Report with Mr. Schimpff seconding the motion. Motion ,,, passed unanimously. OLD BUSINESS Sculpture at 8 and Nachand Lane — Sandy Knott This vote originally occurred via email. In April 2011, Sandy Knott requested $1,500 for landscaping and $500 for sculpture, the motion was tabled. The minutes from May 2011, does not specify anything for the sculpture. The invoice from Jeff High total s $560.00. Mr. White questioned whether the Board would want the $560.00 to come out of Cherry Hill's Neighborhood Grant. Ms. Phillips responded that the art is in the right -of -way and to take the money from the Neighborhood Grant would set precedence for future similar projects. Mr. Smith made a motion to approve the Special Project, with a UEZ sign, to be paid directly to Jeff High, with funds to be disbursed immediately, with Mr. Ogden seconding the motion. Motion passed unanimously. Jeffersonville Neighborhood Leadership Institute (JNLI) Jeffersonville Neighborhood Leadership Alliance (JNLA) assists all neighborhood groups with forming associations and coordinate block watch meetings and National Night Out. The JNLA is scheduling the 4th JNLI 10 week class at the Ken Ellis Center. Michael McCoy, who taught the last three classes, will be teaching the class. The City Council has approved $15,000, Mr. Smith and the JNLA is requesting the remaining $5,000 from the UEZ. Mr. Corbin requested getting information on the projects which are discussed in the class. Mr. Smith made a motion to approve funds for joint sponsorship of the JNLI in the amount of $5,000.00 with Mr. Schimpff seconding the motion. Motion passed unanimously. Mr. Smith made a motion to allow Dustin White to sign the agreement with Mr. Ogden seconding the motion. Motion passed unanimously. Signage to be placed in front of facade projects Mr. Hampton provided pricing for yard signs for UEZ funded projects. Option 1 — digital printed on plastic, front and back yard signs which fit over a wire frame $16 - $60 (depending on size) Option 2 — core blast, weather resistant - $98.99 Mr. Corbin advised that the temporary yard sign permit fee could be waived. If the UEZ wants something to remain more than a couple months, he added that would go against city standards. In that case the UEZ should look to window decals. Mr. Pfau made a motion to appropriate $300 for Project Signage for 2013, Ms. Phillips will have the option to purchase the signs as fits the project, with Mr. Smith seconding the motion. Motion (re, passed unanimously. Nor Gateway and Wayfinding Signage Plant — Funding Request The firm of RLR in Indianapolis has submitted a Gateway & Signage Cost Prioritization Schedule with five packages. The packages are examples only and can be purchased as is or modified. Package B contains vehicular directional and pedestrian directional signage within the UEZ, at a cost of $181,500. Ms. Phillips is suggesting scaling back the proposed signage, and requests $100,000 from the UEZ for signage in the Zone. Rod Reid with RLR advised the next step would be creating the message schedule for the signs at a fee of $4,000 to $5,000. Mr. Pfau suggested that he would be in favor of increasing the project budget. Mr. Smith made a motion to approve up to $5,000 for creating the message schedule for the Gateway and Wayfinding Signage to be chosen at Jay Ellis (Jeff Main Street), Shane Corbin and Kelly Phillip's discretion with Mr. Hampton seconding the motion. Motion passed unanimously. TARC New Freedom Grant This vote originally occurred via email. Mr. Corbin advised that the grant is for two segments of sidewalks between Court and Maple, near Pearl and Mulberry. Mr. Schimpff made a motion to approve the request for the sidewalk grant with Mr. Ogden seconding the motion. Motion passed unanimously. L REPORTS Director's Comments Downtown Signage Proposal — Jay Ellis & Kelly Phillips, proposed a gateway signage in the estimated amount of $50,000. The signage would consist of pillars on either side with a center sign in the same style as the RLR proposed design. The height requirement is a minimum of 14.5'. The proposed specs are 15' tall and wide. The wording would read, on one side "Downtown Jeffersonville ", and "Big Four Station" on the other. The location suggested is Chestnut Street at Pearl Street. Mr. Smith suggested incorporating a clock into the design. Congratulations to Miguel Hampton on being named Kevin Hammersmith Community Leader of the Year from One Southern Indiana. Three scholarship applications have been submitted, the deadline is March 14, 2013. L Nay Board Comments Mr. Ogden questioned the status of Eastern Boulevard project. Ms. Phillips advised that Board of Public Works gave approval of the project at the March 6 meeting. Mr. Smith requested a copy of the map of the Arbor Walk. Mr. Ogden questioned the lights at Market and Spring, he has heard complaints about the lights being very bright. Ms. Phillips advised that she would check with Paul Northam, as the lights were most likely those for the skating rink. Ms. Hardaway asked whether there would be a Farmer's Market at the new Big Four Landing. Ms. Phillips confirmed it is part of the plans. Adjournment: Mr. Smith made a motion to adjourn at 6:03 pm. C) j77 ' Dustin White, President Submitted By: Cindy Seifert