HomeMy WebLinkAboutNovember 25, 2013 CITY OF JEFFERSONVILLE
SANITARY SEWER BOARD
MINUTES OF NOVEMBER 25, 2013
The Sanitary Sewer Board of the City of Jeffersonville, Indiana met in regular
session on Monday, November 25, 2013 at 3:00 P.M in the City Hall Mayor's
Conference Room. Mayor Mike Moore called the meeting to order at 3:00 P.M. Board
Members present are Mike Moore, Dale Orem and Bill Saegesser. Also present are
Utility Director Len Ashack, Board Attorney Scott Lewis, City Attorney Les Merkley,
Utility Billing Office Manager Elisha Dale, Controller Amy Deering, City Engineer Andy
Crouch, Jorge Lanz and Josh Hillman representing Jacobi, Toombs, and Lanz, John
Herriford representing Strand Associates, Dave Campbell and Lenin Kasthuri
representing Bernardin, Lochmueller & Associates, Wes Christmas representing Clark
Dietz, Inc., Steve Keiber representing, HDR Quest, Robert Woosley representing
Heritage Engineering, Rob Huckabee and Matt Wagoneer representing Stantec, Joe
Eigel, representing Eigel Associates, and Secretary Barbara Hollis.
Board Member Orem made the motion to approve the agenda as presented,
second by Board Member Saegesser, passing on a vote of 3 -0.
The minutes of November 7, 2013 were presented for approval. Board Member
Saegesser made the motion to approve the minutes as presented, second by Board
Member Orem, passing a vote of 3 -0.
Controller Deering presented the claim list for approval. Following discussion of
all questions, Board Member Saegesser made the motion to approve the total of all
funds claim list in the amount of $524,510.74, second by Board Member Orem, passing
on a vote of 3 -0.
Manager Dale presented the Adjustment Certificate in the amount of $-
78,713.66. Board Member Saegesser made the motion to approve the Certificate
excluding the adjustment for William Saegesser, second by Board Member Orem,
passing on a vote of 2 -0 -1. Board Member Orem abstained. Board Member Orem then
made the motion to approve the list excluding Dale Orem, second by Board Member
Saegesser, passing on a vote of 2 -0 -1. Board Member Saegesser abstained.
Manager Dale informed the Board the City Council has passed an Ordinance regarding
the water company turning off water for non - payment of sewer bills on the second
reading and it is anticipated it will pass on the final reading at the next Council meeting.
OLD BUSINESS
There was no old business.
November 25, 2013 Page 2
NEW BUSINESS
Attorney Lewis explained contracts with Stantec (Impervious Digitization and
Billing Reconciliation); Eigel and Associates (Woodland Court Stream Study); and
King's Trucking (Roselawn and Magnolia Drainage Improvements Construction) have
been approved by the Drainage Board. He has reviewed the legal aspects of the
contracts. City Engineer Crouch explained the projects. Board Member Saegesser
made the motion to approve the contracts as presented, second by Board Member
Orem, passing on a vote of 3 -0. Board Member Orem said he wants to cooperate with
the Drainage Board, but would ask to be informed of the projects and what is being
done. Attorney Lewis said this is a new procedure implemented this month.
Director Ashack will have a recommendation at the next Board meeting regarding
the proposals for the Design of Actuators on Slide Gates (Return Sludge & Clarifiers) for
Downtown WWTP)
Director Ashack presented and explained the need for a lease for Building 1521
at River Ridge. The building will be used for equipment storage. The lease is for $1.00
per year and payment of the electric. Following discussion, Board Member Saegesser
made the motion to authorize Director Ashack to sign the $1.00 lease for Building 1521
with River Ridge, second by Board Member Orem, passing on a vote of 3 -0.
Director Ashack noted the responsibility for MS4 has been transferred from
Drainage to Sewer. There are questions regarding the source of the funding. Rob
Huckabee explained the MS4. Attorney Lewis feels the Drainage Board expects the
funding to come from the Sanitary Sewer Board. Director Ashack said the program
includes mapping, education, and working with City Departments regarding control of
chemicals. Board Member Saegesser asked for a list of fees and the budget. Following
the gathering of information there will be dialogue.
ENGINEERING REPORTS
Josh Hillman explained Change Order 1, 10th Street and Thomas Bryant Street
Sanitary Sewer Point Repair project, MAC Construction & Excavating, contractor for a
credit in the amount of $30,841.00. Following discussion, Board Member Saegesser
made the motion to approve the Change Order as requested, second by Board Member
Orem, passing on a vote of 3 -0.
Josh Hillman next presented a tabulation sheet for six easements for the Wathen
Heights /Cherokee Terrace Sanitary Sewers project, for a total of $8,250.00. Following
discussion, Board Member Saegesser made the motion to authorize the offers as
submitted, second by Board Member Orem, passing on a vote of 3 -0.
Josh Hillman has received a counter offer for an easement at Utica Pike and
Virginia which is a crucial easement. Board Member Orem asked if this area was to be
avoided. Josh Hillman said this easement is for access to the sewer and not the pump
station. There is some substantiation as the appraisal was higher than the others.
November 25, 2013 Page 3
Board Member Saegesser made the motion to authorize Josh Hillman to make an offer
of $14,275, second by Board Member Orem, passing on a vote of 3 -0.
Josh Hillman said there will be a pre -bid meeting on Wednesday November 27,
2013 at 3 PM in the Mayor's Conference Room for the Riverport #2 Pump Station pump
replacement project.
Director Ashack presented Amendment No. 2, Professional Agreement, Lentzier
Creek Division 2, with Clark Dietz, Inc., which is necessary due to the date extension.
When asked if the project will be completed by the extended date, Wes Christmas said
the utility agreements are now in order and it is looking positive. Board Member Orem
made the motion to approve the Amendment as presented, second by Board Member
Saegesser, passing on a vote of 3 -0.
DEPARTMENT REPORT
Director Ashack explained changes to the job descriptions for Lab Tech /Plant
Operator & Lead Plant Operator /Laboratory Technician positions. These will require
certification within one year of employment. Classes will be offered. There will be two
openings at the first of the year.
The monthly report on CD was distributed. Director Ashack has been working
with the Fire Department and the Safety Director involved in hazmat spills.
BOARD MEMBER COMMENTS
Board Member Orem told of an experience near the Sheraton Hotel that was
handled well by the Sewer Department.
There beint no further business to come before the Board, Board Member Orem
made the motion • adjourn at :40 P.M., second by Board Member Saegesser, passing
on a vote of 3 -0.
Mike Moore, Mayor
---- Z r.i'LLA:".-
Dale Orem, Board Member
Bill Saegesser, Bo ember
ATTEST:
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Barbara Hollis, Secretary