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Home My WebLink Aboutpromedia contract 2014 PROMEDIA GROUP 7 -' It Y ok bia ----,, ,,, ,,,, 7 4. „ow. ft.% „ „„ x 0 -,, d o int, , ,�% 0 '44Y k r i 141 i _ i _., ,, iL.1, -, * . fat 6 \ 't.,* 'ate `+.... P.R. and Social Media Quotation Promote Positive Messages Presented To: Mayor Mike Moore & The City of Jeffersonville November 19, 2013 Presented by: by Dan Williamson Email: dan @promediagroup.com Phone: (812) 948 -5844 Fax: (866) 350 -4452 1 ; r 2 INIIIMIIIIIIIIIIIIIIIIIIIIPIIIMIIIIIIIMIIIIP k\ ,.;----21°- PRO ME DIA GROUP .fix SGD� " Project Description: Promote Positive Messages PROJECT DESCRIPTION ProMedia Group will promote positive messages regarding the City of Jeffersonville via existing internal communication channels, local and social media as follows on a monthly and quarterly basis. 1. Monthly Social Media Campaign: ProMedia Group will maintain The City's FaceBook page and twitter feed. We will provide copywriting, photography and project management for daily /weekly updates that will promote events, news and happening within the City of Jeffersonville. The social network will be monitored at all times insuring the City is represented in the best possible way. Monthly Investment - $1,500.00 2. Monthly Website Management: www.cityofjeff.net will be managed by ProMedia Group. We will provide copywriting, photography and project management to complete written news stories that will be uploaded to the City's website. Special events, News Stories, City Initiatives and Mayor's comments will be updated on a regular basis. Monthly Investment - $750.00 3. Monthly Website Maintenance and Updates: ProMedia Group will provide up to six hours per month to perform on -going updates and website maintenance for internal departmental pages at the hourly rate of $85.00. City will be invoiced quarterly for actual hours worked each month within the prior quarter up to and not to exceed six hours within a month. Any additional maintenance or updates that exceed six hours within a month will be performed in the following month or if urgent submitted to City Council for prior approval to occur within the current month. Monthly Investment — $510.00 Total Investment: $2, 760.00 per month aimmiquirommumir PROMEDIA GROUP *Ad' ? db Project Description: Promote Positive Messages PROFESSIONAL MEDIA SERVICES ProMedia Group will provide the following services: • On -going Consultation, Project Management, Post - meeting Reporting • Research and emulation of Best Practices • Archiving of messages, pictures, for retrieval and future use • Creative approach • Copywriting, script development and editing • Digital conversion for web /social media deployment • News Updates uploaded to website, Facebook page, twitter feed and packaged for display at conferences and events ximminsimmaimmummimmti CI PROME DIA G R O U P 0 , ` l t°ij 1 • . cr .v; Project Description: Promote Positive Messages AGREEMENT Upon acceptance, we kindly request payment in the following increments: • Payment of monthly invoices shall be rendered each month in accordance with the claims process of The City of Jeffersonville. • Estimate based on a one -year commitment effective the first day of the month following date of City of Jeffersonville's signature. ProMedia Group, C is authorized o execute the Project as proposed subject to approval by Boar. of Public Works . nd Safety. Mike Moor:, Mayor, City of Jeffersonville Date: I \ \ - 2... C ‘ 3 ° -, ,- 4 .A i Liu- --- Dan Williamson, ProMedia Group, LLC Date: November 8, 2013 TERM /PAYMENT: • City agrees to engage ProMedia Group, LLC to 1) provide monthly Facebook updates 2) monthly website production of and website management of news stories and 3) provide up to six hours per month of website updates and maintenance of internal, departmental pages for the initial term of 12 months/ 1 year. • City shall pay monthly invoices in the amount of $2,760.00 per the above term. 1 PROMEDIA GROUP General Terms & Conditions 1. Client Cooperation: Client represents that its Authorized Representative has authority to act on behalf of Client, including but not limited to, to accept /approve any completed Workflow Stage services, issue change orders, and sign other writings with respect to Project. Client may change its Authorized Representative at any time upon written notice to ProMedia Group, LLC. Client agrees to fully and promptly cooperate with ProMedia Group, LLC in connection with its services hereunder by making Client's Authorized Representative available to assist ProMedia Group, LLC by, among other things, reviewing and accepting /approving completed Workflow Stages, and otherwise pursuant to Agreement upon ProMedia Group, LLC's reasonable request. 2. Approvals: Client's Authorized Representative will be required to approve or suggest revisions during the Project. After being given materials for approval, Authorized Representative will be notified and thereafter, will have 10 days to make revisions in writing and submit same to ProMedia Group, LLC or sign -off indicating Client's acceptance thereof. If Client makes no revisions during these revision periods or fails to timely sign -off, ProMedia Group, LLC may deem all services rendered in connection with then completed Workflow Stage to meet Client's satisfaction and to have been approved and ProMedia Group, LLC may then proceed to next Workflow Stage. 3. Invoices: Contractor will submit a quote to be signed. Upon acceptance of the quote, an initial deposit invoice and incremental invoices for all services performed will be submitted to the Client. Payment for these invoices is due on receipt. 4. Indemnification: Client agrees to indemnify and hereby holds harmless ProMedia Group, LLC and its agents, employees and Subcontractors from and against any and all losses, expenses, claims, liabilities and damages (whether consequential, incidental, or otherwise) resulting from the use or reproduction of Client Materials /Media furnished by Client hereunder or Client's breach of Agreement. 1 PROMEDIA GROUP General Terms & Conditions, cont... 5. Liability: ProMedia Group, LLC warrants to Client that the material, analysis, data, programs and services to be rendered hereunder will be of the quality designated and will be performed by qualified personnel. ProMedia Group, LLC makes no other warranties, where written, oral or implied, including without limitation warranty of fitness for purpose or merchantability. In no event shall ProMedia Group, LLC be liable for indirect, incidental, special or consequential damages, whether or not the possibility of such damages has been disclosed to ProMedia Group, LLC in advance or could have been reasonably foreseen. ProMedia Group, LLC's liability for Client's actual damages will be limited to the actual amount paid by Client for the aforementioned services. This limitation shall apply regardless of the form of the action, whether such liability arises from a claim based on contract warranty, tort or otherwise, including negligence. This limitation does not include liability due to claim by Client for bodily injury, damage to real property or damage to tangible personal property for which ProMedia Group, LLC was found legally liable. 6. Nondisclosure of Confidential Information: ProMedia Group, LLC acknowledges and agrees that, in rendering services hereunder, it may be given access to information about Client, its products and services, methods of manufacture and methods of doing business, as well as customer identifications, internal business information and other information about Client's business. To the extent that Client designates such information as confidential, ProMedia Group, LLC agrees to take reasonable precautions to maintain this information in confidence and not to disclose it except to those under its control and who have the need to know such information. 7. Disputes: Any dispute that arises between the parties with respect to the performance of this Agreement and subsequent Proposals shall be submitted to binding arbitration by a mutually agreed upon arbitration program, to be determined and resolved by said arbitrator under its rules and procedures the parties hereby agree to share equally in the costs of said arbitration. Arbitration will be undertaken and concluded within 15 days of commencement. mminsomminnowi