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HomeMy WebLinkAboutOctober 30th, 2013 MINUTES OF THE BOARD OF PUBLIC WORKS OF THE CITY OF JEFFERSONVILLE, INDIANA October 30, 2013 Mayor Moore called the meeting to order at 9:30am and on the call of roll were Councilperson Bryan Glover and Public Works Coordinator Rick Lovan. Also present: HR Generalist Morgana Landrum, P &Z Director Shane Corbin, City Engineer Andy Crouch, Utility Billing Manager Elisha Dale, Controller Amy Deering, IT Director Matt Dyer, Police Chief Chris Grimm, Animal Shelter Director Charlie Heavrin, Assistant Fire Chief Bruce DeArk, Corporate Attorney Les Merkley, Street Commissioner Clark Miles, Parks Superintendent Paul Northam, Building Commissioner Russ Segraves, Executive Assistant Judith VanGilder, UEZ Director Kelly Phillips, Grant Writer DeLynn Rutherford, Vehicle Maintenance Director Bubby Vissing, WWTP Director Len Ashack, Administrative Assistant Candy Stewart. Councilperson Glover made a motion to APPROVE the October 23, 2013, minutes with Mr. Lovan seconding, PASSING on a vote of 3 -0. Mr. Lovan made a motion to APPROVE payroll with Councilperson Glover seconding, PASSING on a vote of 3 -0. • Trick - or - Treat in Jeffersonville: Mayor Moore addressed the board concerning the inclement weather that is expected to occur in the evening of Thursday, October 31 for Halloween. Mayor Moore stated that he doesn't want to put kids in a dangerous situation and Street Commissioner Miles stated that he feels city leaders should put safety first when making this decision. Mayor Moore suggested the board approve giving parents two options: go door -to -door for trick -or- treating on Thursday, October 31 from 6:OOpm- 9:OOpm, or if the weather is too bad they can go trick -or- treating on Saturday, November 2 from 6:OOpm- 9:OOpm. Mr. Lovan made a motion to APPROVE the two options for door -to -door trick -or- treating on Thursday and Saturday with Councilperson Glover seconding, PASSING on a vote of 3 -0. OLD BUSINESS: 1. Andy Crouch — Demo of Unsafe Building on Court Avenue: Mr. Crouch stated that the board approved a request on September 11, 2013, to close the sidewalk in front of 119 West Court Avenue from Friday, October 11, 2013, to Friday, October 18, 2013, but the contractor was delayed and is now asking permission to begin demolition on Friday, November 1, 2013, through Friday, November 8, 2013. Mr. Crouch stated that closure is required for the sidewalk and the driving lane closest to the sidewalk. Mr. Lovan made a motion to APPROVE starting demolition of the building on Friday, November 1, 2013, through Friday, November 8, 2013, with Councilperson Glover seconding, PASSING on a vote of 3 -0. 2. Rick Lovan for Steven Oaks, Project Manager /Estimator for TSI Paving — Road Closure: Mr. Lovan stated that Mr. Oaks was at last week's meeting and the board asked him for specific dates and times of closing the intersection of Veteran's Parkway and Town Center Boulevard from 7:30am to 5:OOpm, November 4' 2013, through November 11, 2013. Mr. Lovan stated that he will contact TSI Paving after the meeting to find out more information. NEW BUSINESS: 1. Shane Corbin — Retain the Services of a Public Art Administrator: Mr. Corbin asked the board if they have received and reviewed the contract for the Public Art Administrator and Mr. Merkley stated that they haven't received a copy of it. Mr. Corbin advised the board to address this at the next BPW meeting in order to give them an opportunity to look it over. 2. Chris Jackson with Dan Cristiani — Request for Street Closure at Court & Main: Mr. Jackson explained that they are doing an emergency sewer replacement on Main Street on November 11, 2013, through November 15, 2013, and are requesting to close down Main Street at E. Court Avenue by Fulton Terrace apartments. Mr. Jackson requested permission to temporarily take out two landscape islands on Jackson Road located inside Fulton Terrace while they are making repairs so that people can exit without going through the construction. Mr. Jackson stated that they will restore the landscape islands when the project is completed. Mr. Jackson was advised to speak with the Jeffersonville Housing Authority for permission to temporarily remove the landscape islands. 3. Matt Dyer — Disposal of Computer Equipment: IT Director Matt Dyer requested permission from the board to dispose of decommissioned city equipment. Councilperson Glover asked Mr. Dyer if there was anything that was salvageable that could possibly be given to schools, or some other organization and Mr. Dyer stated no, that this equipment is no longer usable. Mr. Lovan made a motion to ALLOW Mr. Dyer to dispose of the decommissioned equipment, with Councilperson Glover seconding, PASSING on a vote of 3 -0. 4. DeLynn Rutherford — Chestnut Street Claim Approval: Ms. Rutherford requested the board to approve the claim for Chestnut Street Streetscape Improvements, Pay Application #2. Ms. Rutherford stated that Grant Funds is $43,598.77 and Local Match Funds is $52,052.39 for a total of $95,651.16. Mr. Lovan made a motion to APPROVE Pay Application #2 with Councilperson Glover seconding, PASSING on a vote of 3 -0. 5. Shane Corbin — Electrical Permit on Easement (poles): Mr. Corbin stated that P &Z received an inquiry from Crown Castle as to whether or not they need an electrical permit to place cell towers on utility poles. Mr. Lovan stated that they have determined that they do not want cell towers on city -owned poles regardless of where they are. Mr. Corbin asked the board if they will still be required to get a location improvement permit and Mr. Lovan stated that was still in question. Mr. Corbin recommended that they do get the permit. Mr. Lovan stated that he will let Crown Castle know that they are not allowed to put their equipment on city poles. 6. Mayor Moore: Mayor Moore announced that the utility boxes that Shane Corbin and the Art Council were part of are a huge success. Mayor Moore stated that the bicycle planters and now the utility boxes have created a lot of enthusiasm and a lot of positive feedback. Mayor Moore stated that he couldn't be happier and thanked Mr. Corbin for his participation. ADJOURNMENT: Councilperson Glover made a motion to adjourn at 9:50am with Mr. Lovan seconding, PASSING unanimously. r a . — Mayor ATTESTED BY: 1 /AX: 02JZitil' City Clerk