HomeMy WebLinkAboutOctober 30th, 2013 MINUTES OF THE BOARD OF PUBLIC WORKS
OF THE CITY OF JEFFERSONVILLE, INDIANA
October 30, 2013
Mayor Moore called the meeting to order at 9:30am and on the call of roll were Councilperson Bryan
Glover and Public Works Coordinator Rick Lovan.
Also present: HR Generalist Morgana Landrum, P &Z Director Shane Corbin, City Engineer Andy Crouch,
Utility Billing Manager Elisha Dale, Controller Amy Deering, IT Director Matt Dyer, Police Chief Chris
Grimm, Animal Shelter Director Charlie Heavrin, Assistant Fire Chief Bruce DeArk, Corporate Attorney
Les Merkley, Street Commissioner Clark Miles, Parks Superintendent Paul Northam, Building
Commissioner Russ Segraves, Executive Assistant Judith VanGilder, UEZ Director Kelly Phillips, Grant
Writer DeLynn Rutherford, Vehicle Maintenance Director Bubby Vissing, WWTP Director Len Ashack,
Administrative Assistant Candy Stewart.
Councilperson Glover made a motion to APPROVE the October 23, 2013, minutes with Mr. Lovan
seconding, PASSING on a vote of 3 -0.
Mr. Lovan made a motion to APPROVE payroll with Councilperson Glover seconding, PASSING on a vote
of 3 -0.
• Trick - or - Treat in Jeffersonville: Mayor Moore addressed the board concerning the inclement
weather that is expected to occur in the evening of Thursday, October 31 for Halloween. Mayor
Moore stated that he doesn't want to put kids in a dangerous situation and Street Commissioner
Miles stated that he feels city leaders should put safety first when making this decision. Mayor
Moore suggested the board approve giving parents two options: go door -to -door for trick -or-
treating on Thursday, October 31 from 6:OOpm- 9:OOpm, or if the weather is too bad they can
go trick -or- treating on Saturday, November 2 from 6:OOpm- 9:OOpm. Mr. Lovan made a motion
to APPROVE the two options for door -to -door trick -or- treating on Thursday and Saturday with
Councilperson Glover seconding, PASSING on a vote of 3 -0.
OLD BUSINESS:
1. Andy Crouch — Demo of Unsafe Building on Court Avenue: Mr. Crouch stated that the board
approved a request on September 11, 2013, to close the sidewalk in front of 119 West Court
Avenue from Friday, October 11, 2013, to Friday, October 18, 2013, but the contractor was
delayed and is now asking permission to begin demolition on Friday, November 1, 2013, through
Friday, November 8, 2013. Mr. Crouch stated that closure is required for the sidewalk and the
driving lane closest to the sidewalk. Mr. Lovan made a motion to APPROVE starting demolition
of the building on Friday, November 1, 2013, through Friday, November 8, 2013, with
Councilperson Glover seconding, PASSING on a vote of 3 -0.
2. Rick Lovan for Steven Oaks, Project Manager /Estimator for TSI Paving — Road Closure: Mr.
Lovan stated that Mr. Oaks was at last week's meeting and the board asked him for specific
dates and times of closing the intersection of Veteran's Parkway and Town Center Boulevard
from 7:30am to 5:OOpm, November 4' 2013, through November 11, 2013. Mr. Lovan stated that
he will contact TSI Paving after the meeting to find out more information.
NEW BUSINESS:
1. Shane Corbin — Retain the Services of a Public Art Administrator: Mr. Corbin asked the board if
they have received and reviewed the contract for the Public Art Administrator and Mr. Merkley
stated that they haven't received a copy of it. Mr. Corbin advised the board to address this at
the next BPW meeting in order to give them an opportunity to look it over.
2. Chris Jackson with Dan Cristiani — Request for Street Closure at Court & Main: Mr. Jackson
explained that they are doing an emergency sewer replacement on Main Street on November
11, 2013, through November 15, 2013, and are requesting to close down Main Street at E. Court
Avenue by Fulton Terrace apartments. Mr. Jackson requested permission to temporarily take
out two landscape islands on Jackson Road located inside Fulton Terrace while they are making
repairs so that people can exit without going through the construction. Mr. Jackson stated that
they will restore the landscape islands when the project is completed. Mr. Jackson was advised
to speak with the Jeffersonville Housing Authority for permission to temporarily remove the
landscape islands.
3. Matt Dyer — Disposal of Computer Equipment: IT Director Matt Dyer requested permission
from the board to dispose of decommissioned city equipment. Councilperson Glover asked Mr.
Dyer if there was anything that was salvageable that could possibly be given to schools, or some
other organization and Mr. Dyer stated no, that this equipment is no longer usable. Mr. Lovan
made a motion to ALLOW Mr. Dyer to dispose of the decommissioned equipment, with
Councilperson Glover seconding, PASSING on a vote of 3 -0.
4. DeLynn Rutherford — Chestnut Street Claim Approval: Ms. Rutherford requested the board to
approve the claim for Chestnut Street Streetscape Improvements, Pay Application #2. Ms.
Rutherford stated that Grant Funds is $43,598.77 and Local Match Funds is $52,052.39 for a
total of $95,651.16. Mr. Lovan made a motion to APPROVE Pay Application #2 with
Councilperson Glover seconding, PASSING on a vote of 3 -0.
5. Shane Corbin — Electrical Permit on Easement (poles): Mr. Corbin stated that P &Z received an
inquiry from Crown Castle as to whether or not they need an electrical permit to place cell
towers on utility poles. Mr. Lovan stated that they have determined that they do not want cell
towers on city -owned poles regardless of where they are. Mr. Corbin asked the board if they will
still be required to get a location improvement permit and Mr. Lovan stated that was still in
question. Mr. Corbin recommended that they do get the permit. Mr. Lovan stated that he will
let Crown Castle know that they are not allowed to put their equipment on city poles.
6. Mayor Moore: Mayor Moore announced that the utility boxes that Shane Corbin and the Art
Council were part of are a huge success. Mayor Moore stated that the bicycle planters and now
the utility boxes have created a lot of enthusiasm and a lot of positive feedback. Mayor Moore
stated that he couldn't be happier and thanked Mr. Corbin for his participation.
ADJOURNMENT:
Councilperson Glover made a motion to adjourn at 9:50am with Mr. Lovan seconding, PASSING
unanimously.
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Mayor
ATTESTED BY:
1 /AX: 02JZitil'
City Clerk