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HomeMy WebLinkAboutOctober 17th, 2013 CITY OF JEFFERSONVILLE SANITARY SEWER BOARD MINUTES OF OCTOBER 17, 2013 The Sanitary Sewer Board of the City of Jeffersonville, Indiana met in regular session on Thursday, October 17, 2013 at 3:00 P.M in the City Hall Mayor's Conference Room. Mayor Mike Moore called the meeting to order at 3:00 P.M. Board Members present are Mike Moore, Dale Orem and Bill Saegesser. Also present are Utility Director Len Ashack, Board Attorney Scott Lewis, City Attorney Les Merkley, Sewer Collection Office Manager Elisha Dale, Controller Amy Deering, City Engineer Andy Crouch, Jorge Lanz representing Jacobi, Toombs, and Lanz, John Herriford representing Strand Associates, Dave Campbell representing Bernardin, Lochmueller & Associates, Wes Christmas representing Clark Dietz, Inc. Adam Dickey representing HMB Professional Engineers, Jarvis Joiner representing American Structurepoint, and Secretary Barbara Hollis. Board Member Saegesser made the motion to approve the agenda with the correction of the next meeting day, second by Board Member Orem, passing on a vote of 3 -0. The minutes of October 3, 2013 were presented for approval. Board Member Saegesser made the motion to approve the minutes with the correction on page 1 of John Strand to John Herriford, and the correction of $323,000.00 to $823,000.00 on page 2, second by Board Member Orem, passing a vote of 3 -0. Controller Deering presented the claim list for approval. Board Member Saegesser made the motion to approve the total of all funds claim list in the amount of $385,647.09, second by Board Member Orem, passing on a vote of 3 -0. Director Ashack requested approval of a claim in the amount of $3,291.53 to be paid from the Brownfield funds. Board Member Orem made the motion to approve the claim as requested, second by Board Member Saegesser, passing on a vote of 3 -0. Manager Dale presented the Adjustment Certificate in the amount of $- 39,268.09. Board Member Orem made the motion to approve the Certificate as presented, second by Board Member Saegesser, passing on a vote of 3 -0. Director Ashack reported on a meeting with Bill Reedy of Indiana American Water regarding having the water service terminated for delinquent sewer users. Director Ashack explained the fee is $65 to be billed to the customer. Attorney Lewis noted the City Council would have to pass an Ordinance to this regard. He has reviewed the agreement (Water Service Termination Agreement) and does have an issue with page 3, paragraph 9, Responsibility for Claims. He feels this is way to expansive. Attorney Merkley agrees. Mayor Moore asked Bill Reedy if working on this would be problem, to which he answered, he did not think so. Attorney Lewis will work with the Indiana Water attorney. Board Member Saegesser made the motion to ask the October 17, 2013 Page 2 City Council to adopt an Ordinance regarding water disconnect, second by Board Member Orem, passing on a vote of 3 -0. Director Ashack next presented a job description for a Plant Operations Supervisor along with an Organizational Chart. He explained the need for the position. Board Member Orem made the motion to approve the taking this to the City Council for approval, second by Board Member Saegesser, passing on a vote of 3 -0. Jorge Lanz reviewed the quotes received for the 10th Street & Thomas Bryant, and the Main Street & E. Court Ave sewer point repairs. Director Ashack noted the payment for these repairs will be made with BAB Funds. Jorge Lanz recommends MAC Construction for the 10th Street & Thomas Bryant repair (96,500) and Dan Cristiani for the Main Street & E. Court Avenue repair ($82,500). Attorney Lewis noted that projects less than $150,000 do not require bids and quotes are acceptable. Board Member Saegesser made the motion to accept the recommendations, second by Board Member Orem, passing on a vote of 3 -0. Jorge Lanz said that Duke Energy is verbally requesting payment for the moving of poles. Attorney Lewis said if the poles are in the right of way and not in an easement purchased by Duke he does not feel payment should be made. He will check recent rulings. He would ask that the request for payment be put in writing. Director Ashack has included a copy of the Notice To Proceed for the Odor Control Improvements Project - 2013, Dugan & Meyers, Contractor for informational purposes. He has also provided a copy of the Work Change Directive No. 2 for the Lentzier Creek Sanitary Sewer Project, Division 2, Excel Excavating, Inc., Contractor, also for information purposes. Director Ashack said that with the new software for accounting, more will be done in -house and less by Umbaugh. Board Member Saegesser asked Director Ashack about the flow at the North plant. Director Ashack said it is about 750,000. He then asked about the condition of the sewer lines at River Ridge. Director Ashack answered they are cleaning and televising now. Board Member Saegesser then asked if all sewer lines at River Ridge belong to the City. The answer is yes. Engineer Crouch explained the mechanism in place to accept the sewers. Director Ashack noted River Ridge built a lift station and turned it over to the City. Director Ashack said another developer is inquiring. There will be a lot of development. There being no further business to come before the Board, Board Member Orem made the motion to adjourn at 3:30 P.M., second by Board Member Saegesser, passing on a vote of 3 -0. _ / \, , 64 oio Mike More, Mayor m -6- 1,- INIA t- 4 6--5-7L---— Dale Orem, Board Member k ' ' I) it Saeges er, Bo r Member ATTEST: 1 1 e ji ek ♦ // ■ Barbara Hollis, Secretary i I k