HomeMy WebLinkAboutOctober 17th, 2013 CITY OF JEFFERSONVILLE
SANITARY SEWER BOARD
MINUTES OF OCTOBER 17, 2013
The Sanitary Sewer Board of the City of Jeffersonville, Indiana met in regular
session on Thursday, October 17, 2013 at 3:00 P.M in the City Hall Mayor's Conference
Room. Mayor Mike Moore called the meeting to order at 3:00 P.M. Board Members
present are Mike Moore, Dale Orem and Bill Saegesser. Also present are Utility
Director Len Ashack, Board Attorney Scott Lewis, City Attorney Les Merkley, Sewer
Collection Office Manager Elisha Dale, Controller Amy Deering, City Engineer Andy
Crouch, Jorge Lanz representing Jacobi, Toombs, and Lanz, John Herriford
representing Strand Associates, Dave Campbell representing Bernardin, Lochmueller &
Associates, Wes Christmas representing Clark Dietz, Inc. Adam Dickey representing
HMB Professional Engineers, Jarvis Joiner representing American Structurepoint, and
Secretary Barbara Hollis.
Board Member Saegesser made the motion to approve the agenda with the
correction of the next meeting day, second by Board Member Orem, passing on a vote
of 3 -0.
The minutes of October 3, 2013 were presented for approval. Board Member
Saegesser made the motion to approve the minutes with the correction on page 1 of
John Strand to John Herriford, and the correction of $323,000.00 to $823,000.00 on
page 2, second by Board Member Orem, passing a vote of 3 -0.
Controller Deering presented the claim list for approval. Board Member
Saegesser made the motion to approve the total of all funds claim list in the amount of
$385,647.09, second by Board Member Orem, passing on a vote of 3 -0. Director
Ashack requested approval of a claim in the amount of $3,291.53 to be paid from the
Brownfield funds. Board Member Orem made the motion to approve the claim as
requested, second by Board Member Saegesser, passing on a vote of 3 -0.
Manager Dale presented the Adjustment Certificate in the amount of $-
39,268.09. Board Member Orem made the motion to approve the Certificate as
presented, second by Board Member Saegesser, passing on a vote of 3 -0.
Director Ashack reported on a meeting with Bill Reedy of Indiana American
Water regarding having the water service terminated for delinquent sewer users.
Director Ashack explained the fee is $65 to be billed to the customer. Attorney Lewis
noted the City Council would have to pass an Ordinance to this regard. He has
reviewed the agreement (Water Service Termination Agreement) and does have an
issue with page 3, paragraph 9, Responsibility for Claims. He feels this is way to
expansive. Attorney Merkley agrees. Mayor Moore asked Bill Reedy if working on this
would be problem, to which he answered, he did not think so. Attorney Lewis will work
with the Indiana Water attorney. Board Member Saegesser made the motion to ask the
October 17, 2013 Page 2
City Council to adopt an Ordinance regarding water disconnect, second by Board
Member Orem, passing on a vote of 3 -0.
Director Ashack next presented a job description for a Plant Operations
Supervisor along with an Organizational Chart. He explained the need for the position.
Board Member Orem made the motion to approve the taking this to the City Council for
approval, second by Board Member Saegesser, passing on a vote of 3 -0.
Jorge Lanz reviewed the quotes received for the 10th Street & Thomas Bryant,
and the Main Street & E. Court Ave sewer point repairs. Director Ashack noted the
payment for these repairs will be made with BAB Funds. Jorge Lanz recommends MAC
Construction for the 10th Street & Thomas Bryant repair (96,500) and Dan Cristiani for
the Main Street & E. Court Avenue repair ($82,500). Attorney Lewis noted that projects
less than $150,000 do not require bids and quotes are acceptable. Board Member
Saegesser made the motion to accept the recommendations, second by Board Member
Orem, passing on a vote of 3 -0.
Jorge Lanz said that Duke Energy is verbally requesting payment for the moving
of poles. Attorney Lewis said if the poles are in the right of way and not in an easement
purchased by Duke he does not feel payment should be made. He will check recent
rulings. He would ask that the request for payment be put in writing.
Director Ashack has included a copy of the Notice To Proceed for the Odor
Control Improvements Project - 2013, Dugan & Meyers, Contractor for informational
purposes. He has also provided a copy of the Work Change Directive No. 2 for the
Lentzier Creek Sanitary Sewer Project, Division 2, Excel Excavating, Inc., Contractor,
also for information purposes. Director Ashack said that with the new software for
accounting, more will be done in -house and less by Umbaugh.
Board Member Saegesser asked Director Ashack about the flow at the North
plant. Director Ashack said it is about 750,000. He then asked about the condition of
the sewer lines at River Ridge. Director Ashack answered they are cleaning and
televising now. Board Member Saegesser then asked if all sewer lines at River Ridge
belong to the City. The answer is yes. Engineer Crouch explained the mechanism in
place to accept the sewers. Director Ashack noted River Ridge built a lift station and
turned it over to the City. Director Ashack said another developer is inquiring. There
will be a lot of development.
There being no further business to come before the Board, Board Member Orem
made the motion to adjourn at 3:30 P.M., second by Board Member Saegesser, passing
on a vote of 3 -0.
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Mike More, Mayor
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Dale Orem, Board Member
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Barbara Hollis, Secretary
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